Setting Up Business Units

Select the origin ID that you want the system to use when consolidating transactions into posting groups.

Select the group type that you want the system to use when consolidating transactions into posting groups.

Select the name of the item type tree that contains all of the item types that you use for transactions. This tree also controls item type security.

Select how you want to determine the term that the system uses as the default if a charge or payment is entered without specifying a term.

Select to move all payments in excess of charges to the account specified for excess payments. If the option is not selected, excess payments show as a credit balance on the charge account.

Select a default account that you want to use for payments that are received in excess of charges.

Select to move all waivers in excess of charges to the account specified for excess waivers. If this option is not selected, excess waivers show as a credit balance on the charge account.

Select a default account that you want to use for waivers that are posted to an account in advance of charges. This feature can also be used as an option for waivers that are posted in excess of charges.

Select to move all financial aid payments in excess of eligible charges to the account specified for excess financial aid. If this option is not selected, excess financial aid payments show as a credit balance on the charge account.

Select a default account that you want to use for financial aid that is posted to an account in excess of eligible charges.

Select if you want the system to display each disbursement of a financial aid award in a single term (same item type) as a separate line item on a student's account. Also, selecting this option enables the system to identify specific disbursements in the event that an adjustment is required.

For example, if a direct loan requires more than one disbursement in one term, selecting this check box identifies each disbursement with a unique date causing the system to recognize each as a separate entry.

Clear this option to have all disbursements in a term roll into one line item.

Select to have the option of associating a reference number with charge items. For example, you could use a parking ticket number as a reference on a parking fine charge. Each charge item with a reference number is displayed separately on the Charge Detail page.

Select to have the option of associating a payment with a particular charge by using the reference number. For example, if you use a parking ticket number as a reference number on a parking fine charge, you can use that same ticket number to tie the payment to the specific charge.

Select this option to have payments made in excess of a particular charge applied to other charges with the same reference ID.

Select this check box if you want to be able to track the student's due and billing date in the Third Party Contract process. The check box is cleared by default.

See Setting Up Third-Party Contracts.

Select to commit each transaction when it is processed.

Select to commit all the transactions that are contained in the batch being processed at the conclusion of that batch process.

Select to commit a specified number of transactions during background processing. For example, if you enter 100 in the Commit Level field, when you run a batch process the system processes 100 transactions and then commits them to the database until the batch is complete. At the end of a batch process, the system commits all remaining transactions even if the number of transactions is less than the number in the Commit Level field.

Select the role of the person or persons who can approve the group.

Select the role of the person or persons who can approve an out-of-balance group.

Select to commit each transaction when it is processed.

Select to commit all the transactions that are contained in the batch being processed at the conclusion of that batch process.

Select to commit a set number of transactions during background processing.

Enter the maximum number of errors that you want the system to allow before stopping transaction processing.

Select to commit each transaction when it is processed.

Select to commit all the transactions that are contained in the batch being processed at the conclusion of that batch's process.

Select to commit a set number of transactions during background processing. Enter a commit level in the field to the right of this option.

If you want to change the starting point of the numbering sequence for posting group ID numbers, enter a number that is one less than the number that you want to begin with.

Select if you want the system to automatically generate sequential contract numbers for payment plan contracts.

If you want to change the starting point of the numbering sequence for payment plan contract numbers, enter the contract number that you want to begin with.

Unlike the previous counters, the Next Contract Number field displays the next number in the sequence.

Enter the company that generates the report. This is used to aggregate student income balances in payroll.

Enter the balance ID. This selection controls the period of time covered by the report.

Enter the province where scholarship income is received.

Enter a wage loss plan. Wage loss plans are set up in select Set Up HRMS, then select Product Related, then select Payroll for North America, then select Canadian Taxes, then select Wage Loss Plan Table.

Select to use the item posting date to govern transaction selection.

Select to use the item effective date to govern transaction selection.

Select to use the item run date to govern transaction selection.

Select to display transactions with tax included (summed). The default setting (check box cleared) displays taxes as a separate line item.

Select a Tax Due Date option to control when taxes that are associated with charges are considered due. Options are:

Charge Due Date: Select to make taxes due on the same date as the corresponding charge.

Charge Effective Date: Select to make taxes due on the date that the corresponding charge becomes effective. This date may be different from the due date of the charge.

Null: Select if you do not want the system to automatically assign a due date. This setting leaves open the option of assigning a due date at a later point (for example, through the Billing process). This is the default setting.

Posting Date: Select to make tax charges due immediately on the date that the corresponding charge is posted.

This option controls how taxes are adjusted at the half-cent point. Different taxing authorities have different rules for how adjustments must be made. Determine the requirements for your institution before selecting an option. Rounding affects only tax amounts that are calculated to the exact half-cent point. Options are:

No Rounding: Select to truncate the calculated tax amount to the full-cent value. This option effectively eliminates any fraction of a cent. For example, 3.769 USD would be truncated to 3.76 USD. Fractions will never be rounded up.

Round Down: Select if you want taxes that calculate to the half-cent point or less to be reduced to the nearest full-cent value. For example, 3.765 USD would be reduced to 3.76 USD.

Round Up: Select if you want taxes that calculate to the half-cent point or more to be increased to the nearest full-cent value. For example, 3.765 USD would be increased to 3.77 USD.