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Preparing for ARTS Processing

To prepare for ARTS processing, use these components: Academic Program Table (ACADEMIC_PROG_TBL), ARTS Institution Mapping AUS (SSR_ARTS_INST_MAP), Service Indicator Data (SERVICE_IND_PERS), ARTS Student Program Notes AUS (SSR_PROG_NOTES), Honors and Awards (HNR_AWD_EXT_PERS), Person Comment Entry (CMNT_ENTRY), and Communication Management (COMM_MANAGEMENT).

This section provides an overview of ARTS processing and discusses how to:

To prepare for ARTS processing, ensure that:

  • Fields of study have been populated on the Acad Prog AUS (Academic Program AUS) page.

  • Data mapping specifications have been completed on the ARTS Institution Mapping page.

  • Service indicators are assigned to students that you want the system to exclude from ARTS processing on the Service Indicator Data page.

In addition to reporting traditional personal data and course data that resides in your system for students, the ARTS process can also report:

  • Honors and awards information.

  • Program notes.

  • Comments.

  • Communications.

Therefore, prior to running the ARTS process, add:

  • Program notes to student records.

  • Honors and awards information to student records.

  • Comments to student records.

  • Communications to student records.

Page Name

Definition Name

Navigation

Usage

Acad Prog AUS (academic program Australia)

SSR_ACAD_PROG_AUS

select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Program Table, then select Acad Prog AUS

Assign a field of study value for each program that can be processed by ARTS.

ARTS Institution Mapping

SSR_ARTS_INST_MAP

select Set Up SACR, then select Product Related, then select Student Records, then select Transcript, then select ARTS Institution Mapping AUS, then select ARTS Institution Mapping

Map PeopleSoft campus codes to the Department of Industry, Innovation, Science, Research and Tertiary Education (DIISRTE) institution codes, which the system uses in the ARTS transcripts.

Manage Service Indicators

SRVC_IND_SUMRY

select Campus Community, then select Service Indicators (Student), then select Manage Service Indicators, then select Manage Service Indicators

Assign or release a service indicator. Students with service indicators that match one or both of the service indicators entered on the Arts Parameters 1 page at runtime will be excluded from ARTS processing.

ARTS Student Program Notes

SSR_PROG_NOTES

select Records and Enrollment, then select Transcripts, then select ARTS Student Program Notes AUS, then select ARTS Student Program Notes

Add notes to a student's program in order for notes to appear on the ARTS transcript.

Honors and Awards

HONORS_AWARDS_CS

select Records and Enrollment, then select Graduation, then select Honors and Awards, then select Honors and Awards

Track student honors and awards. The Honors/Awards process populates the page according to the rules you set on the Honors/Awards Rule page. You can also manually enter information on this page.

Person Comment Entry

CMNT_ENTRY1

select Campus Community, then select Comments, then select Comments - Person, then select Person Comment Entry, then select Person Comment Entry

Enter comments about an individual.

Person Communication

COMM_MGMT1

select Campus Community, then select Communications, then select Person Communications, then select Communication Management, then select Person Communication

Assign a communication to an individual.

Access the Acad Prog AUS page (select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Program Table, then select Acad Prog AUS).

Image: Acad Prog AUS page (1 of 2)

This example illustrates the fields and controls on the Acad Prog AUS page (1 of 2).

Acad Prog AUS page (1 of 2)

Image: Acad Prog AUS page (2 of 2)

This example illustrates the fields and controls on the Acad Prog AUS page (2 of 2). You can find definitions for the fields and controls later on this page.

Acad Prog AUS page (2 of 2)

Enter a field of study value for each program that you process as part of ARTS.

Access the ARTS Institution Mapping page (select Set Up SACR, then select Product Related, then select Student Records, then select Transcript, then select ARTS Institution Mapping AUS, then select ARTS Institution Mapping).

Image: ARTS Institution Mapping page

This example illustrates the fields and controls on the ARTS Institution Mapping page. You can find definitions for the fields and controls later on this page.

ARTS Institution Mapping page

Field or Control

Definition
Version ID

Enter the Version ID. The ARTS version number represents the specification number applicable to the request/return. The system includes this number on the Request file header record, Result file header record, Request acknowledgement file header record and Result acknowledgement file header record.

Except for a short period of time during change over from one version to the next, this number will be the same for all request/results records—the current version. However during changeover periods and for testing, multiple versions may coexist for short periods.
Main

Select this check box to indicate the main campus for the institution.
IP Address

An IP address can be assigned to the campus for which you select the Main check box. The system includes this on the ARTS transcript header record.

Access the Manage Service Indicators page (select Campus Community, then select Service Indicators (Student), then select Manage Service Indicators, then select Manage Service Indicators).

Image: Manage Service Indicators page

This example illustrates the fields and controls on the Manage Service Indicators page. You can find definitions for the fields and controls later on this page.

Manage Service Indicators page

Assign service indicators to students that you want to exclude from ARTS processing. At runtime, you can specify up to two (2) service indicators which, if assigned to a student, will exclude the student from ARTS processing.

See Performing ARTS Processing.

Access the ARTS Student Program Notes page (select Records and Enrollment, then select Transcripts, then select ARTS Student Program Notes AUS, then select ARTS Student Program Notes).

Image: ARTS Student Program Notes page

This example illustrates the fields and controls on the ARTS Student Program Notes page. You can find definitions for the fields and controls later on this page.

ARTS Student Program Notes page

Enter any notes that you want to include in the ARTS process.

Field or Control

Definition
Sequence Nbr (sequence number)

If you have multiple notes per program, enter a sequence value to control the order of the notes.
Include Program Description

Select to include the program description in the report.
ARTS Program Notes

Enter notes for the student's program.

Access the Honors and Awards page (select Records and Enrollment, then select Graduation, then select Honors and Awards, then select Honors and Awards).

Enter any honors and awards information that you want to include in the ARTS process. You specify the honors and awards that you want to report during ARTS processing on the Honors/Awards page.

See Entering ARTS Honors and Awards Parameters.

Access the Person Comment Entry page (select Campus Community, then select Comments, then select Comments - Person, then select Person Comment Entry, then select Person Comment Entry).

Enter any comments that you want to include in the ARTS process. You specify the comments that you want to report during ARTS processing on the Comments/Communications page.

See Entering Comment and Communication Parameters.

Access the Communication Management 1 page (select Campus Community, then select Communications, then select Person Communications, then select Communication Management, then select Person Communication).

Enter any communications that you want to include in the ARTS process. You specify the communications that you want to report during ARTS processing on the Comments/Communications page.

See Entering Comment and Communication Parameters.