24 Revise Payroll History Manually

This chapter contains these topics:

• Section 24.1, "Revise Payroll History Manually"

• Section 24.2, "Revising Taxation History"

• Section 24.3, "Revising Payroll Month PDBA History"

• Section 24.4, "Revising Calendar Month DBA History"

• Section 24.5, "Revising Paycheque Information"

24.1 Revise Payroll History Manually

Caution:

When you revise payroll history manually:

• The system does not update the General Accounting system. You must manually enter the appropriate journal entries.

• The system does not create an audit trail of the changes you enter when you revise payroll history manually.

• The summary totals will not equal the detail totals.

Therefore, these programs should have the highest possible level of system security.

See Also:

• Section 22.3, "Reviewing the PDBA Integrity Report", Section 22.2, "Reviewing the Tax History Integrity Report", and Section 22.4, "Reviewing the DBA Integrity Report" for information on integrity reports and explanations of the error codes that might show on each integrity report

• Entering Basic Journal Entries (P09101) in the JD Edwards World General Accounting I Guide

24.2 Revising Taxation History

Navigation

From Canadian Payroll Master (G77), enter 27

From Payroll Advanced/Technical Operations (G773), choose Data Integrity/Global Update

From Data Integrity/Global Update (G7731), choose Pay & Taxes by Month or Pay & Taxes by Cheque

When your Tax History Integrity report indicates an error in taxation history, you might need to revise pay and tax amounts for an employee to correct the error.

You can:

• Revise pay and tax amounts by month

• Revise pay and tax amounts by cheque

To revise an employee's monthly pay and tax information, use Pay and Taxes by Month. This program updates the Taxation Summary History table (F0713 for Canadian Payroll).

To revise the pay and tax amounts for a specific cheque, use Pay and Taxes by Cheque. This program updates the Tax Ledger Table F0716.

To revise pay and tax amounts by month

On Pay & Taxes by Month

Figure 24-1 Pay and Taxes by Month screen

Description of "Figure 24-1 Pay and Taxes by Month screen"

1. To locate the employee, complete the following fields:

   • Address Number

   • Tax Area/Type

2. Enter any necessary corrections.

24.2.1 What You Should Know About

Topic	Description
Corporate tax IDs	Choose the Corporate Tax IDs function to correct a corporate tax ID. For T4 (Canada) reporting purposes, corporate tax IDs must not contain dashes or spaces.
Maximum amount taxes	You can adjust a tax type with a maximum amount. The system reads the history when it processes the next payroll and adjusts the cheque accordingly.

To revise pay and tax amounts by cheque

On Pay & Taxes by Cheque

Figure 24-2 Pay and Taxes by Cheque screen

Description of "Figure 24-2 Pay and Taxes by Cheque screen"

1. To locate the employee information, complete the following fields:

   • Address Number/SIN

   • Cheque Control Number

2. Enter any necessary corrections.

24.3 Revising Payroll Month PDBA History

Navigation

From Canadian Payroll Master (G77), enter 27

From Payroll Advanced/Technical Operations (G773), choose Data Integrity/Global Update

From Data Integrity/Global Update (G7731), choose PDBAs by Payroll Month

When your PDBA Integrity report indicates an error in the Payroll Month PDBAs Summary History table (F06146), you might need to revise the monthly history for a pay type, deduction, benefit, or accrual. You can access PDBA history by year, history type, company, and tax ID.

To revise payroll month PDBA history

On PDBAs by Payroll Month

Figure 24-3 PDBAs by Payroll Month screen

Description of "Figure 24-3 PDBAs by Payroll Month screen"

1. To locate the employee information, complete the following fields:

   • Employee/SIN

   • PDBA Code

   • Tax ID

   • Company

2. Enter any necessary corrections.

24.4 Revising Calendar Month DBA History

Navigation

From Canadian Payroll Master (G77), enter 27

From Payroll Advanced/Technical Operations (G773), choose Data Integrity/Global Update

From Data Integrity/Global Update (G7731), choose DBAs by Calendar Month

When your DBA Integrity report indicates an error in transaction history, you might need to revise an employee's DBAs for a calendar month. You can access DBA history by year, history type, company, and tax ID.

To revise calendar month DBA history

On DBAs by Calendar Month

Figure 24-4 DBAs by Calendar Month screen

Description of "Figure 24-4 DBAs by Calendar Month screen"

1. To locate the employee information, complete the following fields:

   • Address Number/SIN

   • PDBA Code

   • Tax ID

   • Company

2. Enter any necessary corrections.

24.4.1 What You Should Know About

Topic	Description
Alternate report	You can also use the Historical Payroll Register Report to review transaction history for integrity purposes. See Reviewing the Historical Payroll Register in JD Edwards World Canadian Payroll I Guide.

24.5 Revising Paycheque Information

Navigation

From Canadian Payroll Master (G77), enter 27

From Payroll Advanced/Technical Operations (G773), choose Data Integrity/Global Update

From Data Integrity/Global Update (G7731), choose Paycheque Review/Maintenance

You can revise paycheque information to correct any errors in cheques you have issued.

Caution:

JD Edwards World recommends that you use this method to adjust paycheque history only in very unusual situations. This program adjusts only the Payroll Transaction History table (F0618) and the Deduction/Benefit/Accrual Detail History table (F0619). It does not adjust other key tables such as the Paycheque Summary table (F06156).

To revise paycheque information

On Paycheque Review/Maintenance

Figure 24-5 Paycheque Review/Maintenance screen

Description of "Figure 24-5 Paycheque Review/Maintenance screen"

1. Locate the employee for whom you need to revise a cheque.

2. Alternatively, you can locate the cheque directly by completing the following field:

   • Cheque Number

3. Choose the Cheque Inquiry/Void option for the cheque that you want to revise.

   Figure 24-6 Paycheque Inquiry/Maintenance screen

   
   Description of "Figure 24-6 Paycheque Inquiry/Maintenance screen"
   
   

4. On Paycheque Inquiry/Maintenance, choose the Deduction/Benefit - Tax Detail function to access deduction and benefit amounts.

5. Enter the necessary changes to the following fields under the Earnings Detail heading:

   • Hours

   • Gross Amount

6. Enter the necessary changes to the following fields under the Deduction/Benefit Detail heading:

   • Amount

See Also:

• Voiding Payments (P07061) in JD Edwards World Canadian Payroll I Guide