Automatic invoicing

The program description deals with the following:

• Remarks on Program function
• Remarks on Data fields
• Use the Index to find the field explanation required

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Remarks on program function

This program defines the rules for automatic invoice print and these can be assigned to a specific Customer. The user can define that invoices for a customer are written weekly, monthly or quarterly on a defined date or at the end of a specified period.

Please note:
When report "Start auto. invoicing" is called up all customer invoices will be printed as per the defined rules. This report must be integrated into a report chain which is started regularly by a scheduler if automatic invoice printing is required.

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Remarks on data fields

All options available for update of the basic data have been described below.

As with nearly all programs the following also applies here:

• The entry mask in the application program may differ for this program. Some data fields may be missing
• There may be some defaults or firmly defined selection options for some data fields. These cannot be updated in the current program.
• The entry mask contains fields where entry is optional and fields with enforced entry defined.
• If the data record is updated over several pages of entry masks, the dialog window is reached by clicking onto the appropriate button with <Mouse key 1>.
• The same procedure also applies to call-up of another update program from this program.
• In come cases, you may find so-called "Switches" which are activated or deactivated by the user with <Mouse key 1> depending on the setting. Activated switches have a dark top, deactivated switches are lighter.

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Company

Entry range permitted: numeric, 1 - 9999

Enter the no. of the client for whom a rule for automatic customer invoice print is to be defined.

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Auto Invoicing

Entry range permitted: numeric, 1 - 9999

Enter the no. under which this rule for automatic invoice print is to be stored in the system.

Please note:
Rules defined with this program for automatic invoice print can be linked to a specific Customer.

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Designation

Entry range permitted: alphanumeric, max. 32 chars.

A designation for this rule should be entered in this field.

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Period

Field with firmly defined selection options

This field defines the period to which the automatic invoicing is to apply:

• weekly
  Automatic invoices to be printed for customers who have made purchases during the period of one week.
• monthly
  Automatic invoices to be printed for customers who have made purchases during the period of one month.
• quarterly
  Automatic invoices to be printed for customers who have made purchases during the period of one quarter.

Please note:
When report "Start auto. invoicing" is called up all customer invoices will be printed as per the defined rules. This report must be integrated into a report chain which is started regularly by a scheduler if automatic invoice printing is required. 

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Day in a period

Field with firmly defined selection options

The user defines the day of the week in this period to which the automatic invoicing is to apply:

• Monday
• …
• Sunday
  Automatic invoicing on this day within the period defined.

Please note:

Alternatively, the user can define with option "End der period" that the automatic invoicing is to be done at the end of the period.

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Last invoice date

Entry range permitted: DDMMYYYY (day, month, year)

The date on which the last invoice operation was carried out is shown in this field. If the option "End of period" is active the date for the end of the period is shown in this field.

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End of period

Button activated: Automatic invoicing applies to the end of the defined period.
Button deactivated: Automatic invoicing applies to the weekday of the defined period.

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Index

• Auto invoicing
• Company
• Day in a period
• Designation
• End of period
• Last invoice date
• Periods

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MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin