Voucher Type
The
following program description deals with:
By
use of this program, you can maintain the data for a voucher type. create new
data records, modify or delete existing data. You can also view already stored
data for information purposes.
In
addition to the voucher types you define by use of this program, you have to
assign a "Voucher" finance type in the update program Company ->
Details in the field "Voucher
Change FT" and enter a value in the update program Branch ->
Details in the field "Voucher
Change Threshold".
Note:
Vouchers can be processed company-wide, i.e. vouchers sold in a
sub-installation (branch) can be cashed in in another installation. The
prerequisite for this is that the option "Company-wide
voucher" has been set in program Company ->
Add.data.
Remarks on the
Input Fields
This
paragraph will provide a short overview over the options available for updating
these Basic Data.
Just
like in almost any other program:
- The Input Mask may
be different in your MICROS Retail OSCAR POS program depending on the set-up of the
application. In some cases some Data Fields may be missing.
- Some input fields may contain default values or
defined selection options; these cannot be updated.
- The input mask contains some fields that require
an entry and others in which entries are optional.
- If the data record is updated via multi-page
input masks, go to the Dialog Window by
clicking on the appropriate buttons with <Mouse key 1>.
- The same procedure applies to call up another
update program from this program.
- In some cases you may find that so-called
"Switches" which - depending on the default - can be activated
or deactivated with <Mouse key 1>. Activated switches are identified
by their dark color, deactivated switches are lighter-colored.
Permitted input range: numeric, 1 - 9999
Select
the number of the company to which the voucher types are to apply.
If
you do not know the number, you can also select the data record via the Search Function.
Field with firmly defined selection options
Warning!
Voucher sale at the terminal can be completed either with or without the
selection menu. With voucher sale via a finance type of
mode Voucher the voucher type should be selected from the menu. If the voucher
type is to be entered directly at the terminal, a <fVOU> key must be on the keyboard. The
appropriate finance type for this mode of voucher sale is defined in field
"Finance No. Voucher" in the appropriate branch.
Note:
The voucher functions described here
require that the number of a "Voucher" finance type has been entered
in the update program Company -> Details in the field "Voucher Change FT" and
appropriate values have been entered in the update program Branch -> Details
1 in the fields "Voucher Change
Threshold" and "Voucher
Refund Threshold".
By
default, the system provides the following voucher types for selection:
- Gift Voucher
This voucher type is equivalent to the
normal gift voucher, i.e. the customer pays the full amount of the value
for the gift voucher.
- Discount Voucher
This voucher type includes a discount,
i.e. when the customer buys the voucher a price lower than the value of
the voucher is paid. For this voucher type, the number of a Price Change Type has to be entered in the field
"Discount No.".
- Returns Voucher
This voucher type is automatically
generated by the system with an overpayment if the following requirements
are met:
With overpayment
When the customer pays with a voucher and the invoice total
is lower than the value of the voucher, another voucher for the change is
automatically generated instead of change in the payment type Cash.
The issuing of this voucher can be influenced as follows by entering a
value in the field "Voucher
Change Threshold" in the update program Branch:
If the change is smaller than or equals the defined limit for the Returns
Voucher, the change is paid in the payment type Cash.
Example:
A returns voucher is only to be issued if the change for a
gift voucher exceeds 50.00 EUR.
In this case, the value 50.00 has to be entered in the update program
Branch in the field "Voucher
Change Threshold".
A.)
Invoice total = 44.00 EUR
Payment with gift voucher, value:100.00 EUR
Change is given as returns voucher, value: 56.00 EUR
B.)
Invoice total = 54.00 EUR
Payment with gift voucher, value: 100.00 EUR
Change (46.00 EUR) is given in CASH
- Limited Returns Voucher
This voucher type is automatically
generated by the system if a payment balance is achieved with a discount
voucher and the change amount is higher than the value entered in the
field Voucher Change Threshold
in the update program Branch.
- Example:
A limited returns voucher is only
to be issued if there is an overpayment with a discount voucher and the
change amount exceeds 50.00 EUR.
In this case, the value 50.00 has to be entered in the update program
Branch in the field "Voucher
Change Threshold".
A.)
Invoice total = 44,00 EUR
Payment with discount voucher, value 100.00 EUR
Change: limited returns voucher, value: 56.00 EUR
B.)
Invoice total = 54,00 EUR
Payment with discount voucher, value: 100.00 EUR
Change (46.00 EUR) is given in CASH
- Free Gift Voucher
This voucher type includes a discount
of 100%, i.e. the customer does not pay the voucher when he buys it. For
this voucher type, the number of a Price Change
Type has to be entered in the field "Discount No.".
Permitted input range: alphanumeric, max. 20 chars.
Enter
the name with which the voucher is to be stored in the system. The name can be
chosen at will, but it should be eloquent.
Permitted input range: numeric, 0 - 9999
The
number of days the voucher is to be valid is defined with the entry in this
field.
Example
Voucher:
- A voucher has to be cashed in for unlimited days;
entry here "0".
- The voucher has to be cashed in by the next day;
entry "1", etc.
- Note:
An attempt to book an
"expired" voucher will be rejected by the application with
message "Voucher expired".
Permitted input range: numeric, 1 - 9999
Enter
the number of the price change type to apply to this voucher type.
The
assignment of the price change type is only necessary with the voucher types
"Discount Voucher" and "Free Gift Voucher".
MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin
Germany