Best Way Ship Via for Auto-Assignment (J67)

Purpose: Use this screen to specify the ship via code that triggers auto-assignment of the “best way” ship via in order entry based on the lowest shipping costs, so that you can always have the system select the shipping method with the lowest overall rate.

Code field: Enter a ship via code to have the system automatically select the “best way” ship via with the lowest total shipping costs when this ship via is on the order header.

Example: Ship via code 4 is a “dummy” ship via. When you complete entry of an order that has ship via 4 on the order header, the system calculates the shipping charges for each of the actual ship vias associated with ship via 4. Ship via 1 has the lowest shipping charges for the order, so the system changes the ship via on the order from 4 to 1.

Required setup: In addition to entering the “dummy” ship via at this screen:

• Use Working with Ship Via Codes (WVIA) to create the “dummy” ship via.

• Use the Best Way Ship Via Pop-up Window to assign actual ship vias as order (type O) best way ship vias for the “dummy” ship via.

• Use Working with SCF/Ship Via Values (WSHV) to create SCF/ship vias for the “dummy” ship via.

• Set the Display Order Recap (A75) system control value to Y.

• To have best way auto-assignment apply to membership orders generated through Generating Membership Orders (EGMO), use Working with Membership Programs (WWMP) to set the Ship via for the membership program to the Best Way Ship Via for Auto-Assignment.

• To have best way auto-assignment occur in order maintenance when you change the ship via back to the Best Way Ship Via for Auto-Assignment, set the Display Alternate Shipping Charges by Via Window in OM (I02) system control value Y.

How are shipping charges calculated? The system includes the freight charges, additional freight charges, and ship via shipper/item charges, service charges, or weight charges. Special handling charges are also included if Include Special Handling in Alternate Shipping Charges by Via (I03) system control value is set to Y.

What if more than one ship via has the same overall shipping charges? If two or more best way ship vias have the same overall shipping charges, which are lower than any other ship vias, the system selects the first of these ship vias numerically by ship via number. For example, if ship via 1 (UPS) and ship via 4 (Parcel Post) have overall shipping charges of $5.00, and all of the remaining best way ship vias have shipping charges of $7.00 or more, the system selects ship via 1 based on the ship via number.

When does the ship via substitution take place? The system automatically overrides the Best Way Ship Via for Auto-Assignment:

• in regular or batch order entry

• in order maintenance, if the Display Alternate Shipping Charges by Via Window in OM (I02) system control value is set to Y and the ship via on the order header is the Best Way Ship Via for Auto-Assignment (for example, if you change it back to the “dummy” ship via from an actual ship via)

• when you create an order through the Generic Order Interface (Order API)

• when you generate membership orders through Generating Membership Orders (EGMO)

Note: Ship via override hierarchy: If there are other ship via overrides, such as a promotion set up through Working with Promotions (WPRO), that apply to the order after the best-way ship via override, the ship via will ultimately be overridden again to the last applicable ship via. See Ship Via Override Logic for a listing of possible ship via overrides.

Membership order total window: The dollar value displayed in the Order Total Window (Reviewing the First Order Total) for customer memberships does not include freight charges when the default ship via for the customer membership is the Best Way Ship Via for Auto Assignment.

Leave this field blank if you do not use best way ship vias in order entry, or if you do not want the selection to apply automatically. If there are any order-type best way ship vias for the ship via on the order in order entry, the Alternate Shipping Charges by Via Window opens, and you can select a different ship via for the order.