Chapter 11: Resetting the Freeze Flags (RPFF)

Purpose: Use the Reset Physical Freeze Flag function to cancel (set to N) the Physical freeze flag and the Reservation freeze flag for all item locations in a warehouse, for all the locations of a specific item in a warehouse, or for a single item location.

When you generate a physical inventory (MGPI), the Physical freeze flag for each item location is set to Y if the Freeze Item During Physical (A10) system control value is set to Y. This flag prevents the item location from being selected for another physical inventory and prevents all inventory transactions against the item location. Additionally, you can set the Reservation freeze flag for all included item locations to Y to help prevent any transactions against these item locations which could cause inventory errors.

The system normally resets the Physical freeze flag and the Reservation freeze flag for the item location to N (not frozen) when you process a physical inventory update or cancel a physical inventory. However, the system does not reset the flags when it encounters an inventory error as part of the update process. You might produce an inventory error if, for example, there were outstanding pick slips for the item location when you generated the physical inventory, and the count for the item location was less than the printed quantity. In such a case, you can use the Reset Physical Freeze Flag function to reset the Physical freeze flag and the Reservation freeze flag for the item location.

For more information: See Chapter 1: Physical Inventory Overview.

Reset P/I Freeze Flag Screen

How to display this screen: Entering RPFF in the Fast path field at the top of any menu, or select Reset Physical Freeze Flag from a menu.

INR0872 ENTER Reset P/I Freeze Flag 3/31/97 14:45:33 EZK Mail Order Item . . . . . . . . . SKU . . . . . . . . Warehouse . . . . . . . . . . . Location . . . . . . . . . F3=Exit

Field	Description
Item	A code representing a unit of inventory. Item codes are defined in and validated against the Item file. Note: If you leave this field blank and enter a value in the Warehouse field, the system resets the freeze flags for all locations in the warehouse. Alphanumeric, 12 positions; optional.
SKU	The item's unique characteristics, such as its color and size. Note that this screen presents the SKU as one continuous field, regardless of whether you use full or split SKUs; to enter split SKU information, separate the SKU fields with spaces (for example, the second SKU code starts in the sixth position). Alphanumeric, 14 positions; required if the item has SKUs.
Warehouse	The code representing the warehouse where the item is kept. Note: If you enter a value only in this field, the system resets the freeze flags for all locations in the warehouse. Warehouse codes are defined in and validated against the Warehouse file; see Chapter 41: Creating and Maintaining Warehouses (WWHS). Numeric, 3 positions; required.
Location	The location where the item is kept. Location codes are defined in and validated against the Location file; see Chapter 43: Creating and Maintaining Locations (WLOC). The location code you enter must be a valid location within the warehouse indicated. Alphanumeric, 7 positions; optional.

Step-by-step instructions:

To reset the Physical and Reservation freeze flags for all item locations in a warehouse:

1. Enter a warehouse code.

2. Press Enter. The Confirm Whs Freeze Flag Reset pop-up window displays.

Confirm Whs Freeze Flag Reset Warning! All warehouse locations will be reset. Press enter to continue or F12 to cancel. Enter=Reset F12=Cancel

3. Press Enter to reset the flags for all item locations in the warehouse, or press F12 to return to the Reset P/I Freeze Flag Screen.

To reset the Physical and Reservation freeze flags for all warehouse locations of an item:

1. Enter an item code.

2. Enter a SKU if the item has SKUs. If the item has split SKUs, you must enter information in the corresponding positions of the first, second or third SKU element fields. For example, if you defined the SKU elements as color, style and size, and have an item with "red" and "lrge" as SKUs, you enter the following: RED LRGE. Remember to leave one space between each four-position element. If the spacing is off or you enter an invalid SKU, the system displays the message: SKU does not exist.

3. Enter the warehouse code.

4. Press Enter. The Confirm Whs/Item Freeze Flag Reset pop-up window displays.

Confirm Whs/Item Freeze Flag Reset Warning! All warehouse locations for this item will be reset. Press enter to continue or F12 to cancel. Enter=Reset F12=Cancel

5. Press Enter to reset the flags for all the locations in the warehouse for this item, or press F12 to return to the Reset P/I Freeze Flag Screen.

To reset the Physical and Reservation freeze flags for a specific item location:

1. Enter an item code.

2. Enter a SKU if the item has SKUs. If the item has split SKUs, you must enter information in the corresponding positions of the first, second or third SKU element fields. For example, if you defined the SKU elements as color, style and size, and have an item with "red" and "lrge" as SKUs, you enter the following: RED LRGE. Remember to leave one space between each four-position element. If the spacing is off or you enter an invalid SKU, the system displays the message: SKU does not exist.

3. Enter the warehouse code.

4. Enter the specific location to unfreeze. The system verifies the item location exists, and if not displays the following error message: Item Location (xxx) does not exist.

5. Press Enter to reset the flag for the item location. The system clears the fields and is ready to reset another item location.