Chapter 39: Placing Suspended Stock (SUSP)

Purpose: Use Place Suspended Stock to transfer inventory from suspense to actual locations in your warehouse. Generally, you transfer inventory from suspense to inventory when your quality assurance is complete and you have decided where the inventory should be placed.

You can use Suggest Warehouse Placement (MSLO) to have the system recommend the locations to place the merchandise being transferred from suspense. You can override the system recommended locations if necessary. The values defined in the Suggest Location Placement (A27) system control values determine how the system suggests locations.

You can print bar-coded labels listing the placement quantity and location. The value defined in the Labels at PO Receipts (C16) system control value controls whether labels will print at this time.

If suspended items are defective or if they are being returned to the vendor, you can still transfer them from suspense and place them into inventory so that you can track damaged inventory and inventory that is being returned to the vendor. You can place these items in a defective warehouse or a non-reservable warehouse to exclude them from your active inventory, if necessary.

When you place suspended stock, the system:

• decreases the quantity of the item in suspense

• increases the on-hand quantity of the item

• calculates the cost of the item (if you use average costing; see the description of the Costing Method (A25) system control value)

• creates an Inventory Transaction History record

• performs vendor item analysis

• If the Track Cost Changes (J69) system control value is set to Y, writes a record to the Cost Change Audit file. See Reviewing Item/SKU Cost History for more information

In this chapter:

• Suspense Placement Screen

• Suspense Placement By Item Screen

• Suspense Placement By PO Screen

• Suspense Placement By PO Control # Screen

Suspense Placement Screen

Purpose: Use this screen to select the suspended items you want to place. You can select items by item code, purchase order number or purchase order receipt control number.

How to display this screen: Enter SUSP in the Fast path field at the top of any menu or select Place Suspended Stock from menu.

POR0260 ENTER Suspense Placement 11/20/97 17:02:36 The KL Mail Order Company Select by Item . . . Or by P/O # . . . . . Or by P/O Control # . F3=Exit F12=Cancel

Field	Description
By item	The code of the item in suspense. Alphanumeric, 12 positions; optional.
By P/O #	The number of the purchase order the items in suspense were received against. Numeric, 7 positions; optional.
By P/O control #	The receipt control number, or batch number, assigned to the purchase orders containing items that were received into suspense. Numeric, 7 positions; optional.

Instructions: To select items in suspense for placement:

• By item code: Enter the item code in the By item field. Each suspended receipt for the item displays in purchase order number sequence on the Suspense Placement By Item Screen. The following message displays if there are no suspended receipts for the item:

No SKUs to place for item. Please reenter.

• By purchase order number: Enter the purchase order number in the By P/O # field. Each suspended item on the purchase order displays in item code sequence on the Suspense Placement By PO Screen. The following message displays if there are no suspended receipts for the purchase order:

No items to place for PO# XXX.

• By receipt control number: Enter the control number in the By P/O control # field. Each suspended item in the batch displays in item code sequence on the Suspense Placement By PO Control # Screen. The following message displays if there are no suspended receipts for batch:

No items to place for P/O Control # 2.

Suspense Placement By Item Screen

Purpose: This screen displays all suspended receipts for the item in purchase order number sequence. This screen is used to record the quantity that is being transferred to inventory and the warehouse and location where the stock will be placed.

Note: If suspended items are defective, or if they are being returned to the vendor, they must still be transferred from suspense and placed into inventory. You can place these items in a defective warehouse or a non-reservable warehouse to exclude them from your active inventory if necessary.

How to display this screen: Enter an item code in the By item field on the Suspense Placement Screen.

POR0313 DISPLAY Suspense Placement by Item 11/21/97 8:53:12 The KL Mail Order Company Item: MTNNS MITTENS Opt P/O # COLR SIZE OTHR Suspense Placed Whs Location Disp Locs Type options, press Enter. 5=Work with Locations 28=Serial #s 895 YELW LRGE 5 896 RED SMLL 3 897 BLUE MEDM 2 F9=Accept F11=Reject

Field	Description
P/O #	The number of the purchase order the suspended item was received against. Numeric, 7 positions; display-only.
SKU	The item's unique characteristics, such as its color and size. Your company can give these fields some other name. Alphanumeric, three 4-position fields (split SKU), or one 14-position field (full SKU); optional.
Suspense	The number of units of the item received against the purchase order that are currently in suspense. Numeric, 7 positions; display-only.
Placed	The number of units you are transferring from suspense. Numeric, 7 positions; required.
Whs	The code of the warehouse where you are placing the suspended stock. The warehouse code is defined in and validated against the Warehouse file; see Chapter 41: Creating and Maintaining Warehouses (WWHS). Leave this field blank if you are placing the inventory in more than one warehouse; you will advance to the Work with PO Receipt Locations Screen. Numeric, 3 positions; optional.
Location	The code of the location where you are placing the suspended stock. The Confirm Location Creation pop-up window displays if you enter a new primary location code for an item and the Allow Multiple Primary Item Locations (D12) system control value is set to CONFIRM. Leave this field blank if you are placing the inventory in more than one warehouse; you will advance to the Work with PO Receipt Locations Screen. The system may update the item’s primary location in the SKU file (the “primary primary”) depending on the setting of the Update Primary Primary Location for Item During Receiving (I35) system control value. See that system control value for more information. Alphanumeric, 7 positions; optional.
Disp locs	The system displays a plus (+) sign in this field if you have defined more than one location for the item on the Work with PO Receipt Locations Screen. Alphanumeric, 1 position; display-only.

Screen Option	Procedure
View, add or delete location placements for an item	Enter 5 next to an item to advance to the Work with PO Receipt Locations Screen.
Enter serial numbers for a suspended item	Enter 28 next to the item to advance to the Enter Serial Numbers Screen. This option is available only after you have entered a quantity to place, and only for items flagged as serial numbered items.
Accept the suspense placements	Press F9.
Reject the suspense placements	Press F11. A pop-up window displays allowing you to confirm or cancel the reject request.

Step-by-step instructions: To transfer items from suspense.

To place merchandise in one warehouse location:

1. Enter the quantity of the item you are transferring from suspense in the Placed field. The quantity entered cannot exceed the Suspense quantity, or the following message displays:

Invalid placement quantity.

2. Enter the code of the warehouse where you will be placing the stock in the Whs field. The following message displays if an invalid warehouse code is entered:

Warehouse XXX does not exist.

3. Enter the code of the warehouse location where you will be placing the stock in the Location field. The following message displays if an invalid location code is entered:

Location does not exist.

4. The Confirm Location Creation pop-up window displays if you enter a new primary location code for an item and the Allow Multiple Primary Item Locations (D12)on or press F12 to cancel.

5. Continue with the above steps until all item quantities have been marked for placement.

6. Optionally, enter 28 next to an item to advance to the Enter Serial Numbers Screen. This screen is available only for items whose Serial numbers field is set to Y. You are required to enter a serial number for each unit of the item you are placing; see the next step.

7. Press F9 to accept your placements. The quantities will be transferred from suspense to the designated warehouses and locations. If you are placing a serial numbered item and have not yet entered a serial number for each unit you are placing, you advance automatically to the Enter Serial Numbers Screen.

8. An error message similar to the following displays when you press F9 to accept your placements and another user is processing placements for the same purchase order:

Suspense record for TS98 has been changed by another user.

9. Press F11 to reject your placements.

To place merchandise in more than one location or warehouse:

1. Enter the quantity of the item you are transferring from suspense in the Placed field. The quantity entered cannot exceed the Suspense quantity, or the following message displays:

Invalid placement quantity.

2. Enter 5 next to the item to display the Work with PO Receipt Locations Screen.

3. Optionally, enter 28 next to an item to advance to the Enter Serial Numbers Screen. This screen is available only for items whose Serial numbers field is set to Y. You are required to enter a serial number for each unit of the item you are placing.

4. Continue with the above steps until all item quantities have been marked for placement.

5. Press F9 to accept your placements. The quantities will be transferred from suspense to the designated warehouses and locations. If you are placing a serial numbered item and have not yet entered a serial number for each unit you are placing, you advance automatically to the Enter Serial Numbers Screen.

6. An error message similar to the following displays when you press F9 to accept your placements and another user is processing placements for the same purchase order:

Suspense record for TS98 has been changed by another user.

7. Press F11 to reject your placements.

To use the Suggest Warehouse Placement function:

1. Enter the quantity of the item you are transferring from suspense in the Placed field. The quantity entered cannot exceed the Suspense quantity, or the following message displays:

Invalid placement quantity.

2. Enter 5 next to the item to display the Work with PO Receipt Locations Screen.

3. Continue with the above steps until all item quantities have been marked for placement.

4. Press F9 to accept your placements. The quantities will be transferred from suspense to the designated warehouses and locations.

5. An error message similar to the following displays when you press F9 to accept your placements and another user is processing placements for the same purchase order:

Suspense record for TS98 has been changed by another user.

6. Press F11 to reject your placements.

Suspense Placement By PO Screen

Purpose: This screen displays all suspended items on a purchase order in item code sequence. Use this screen to record the quantity you are placing and the warehouse and location where the stock will be placed.

Note: If suspended items are defective, or if they are being returned to the vendor, they must still be transferred from suspense and placed into inventory. You can place these items in a defective warehouse or a non-reservable warehouse to exclude them from your active inventory if necessary.

How to display this screen: Enter a purchase order number in the By PO# field on the Suspense Placement Screen.

POR0319 DISPLAY Suspense Placement by PO 11/24/97 9:05:14 The KL Mail Order Company P/O #: 355 Opt Item # COLR SIZE OTHR Suspense Placed Whs Location Disp Loc Type options, press Enter. 5=Work with Locations 28=Serial #s MTTNS YELW LRGE 3 MTTNS RED SMLL 2 MTTNS PURP MEDM 5 F9=Accept F11=Reject

About this screen: Each field on this screen, available options, and how to complete this screen are described under:

• Suspense Placement Screen and Suspense Placement By Item Screen for field descriptions

• Suspense Placement By Item Screen for available options and step-by-step instructions

Suspense Placement By PO Control # Screen

Purpose: This screen displays all suspended items in a receipt batch in item code sequence. Use this screen to record the unit quantity you are placing and the warehouse and location where the stock will be placed.

Note: If suspended items are defective, or if they are being returned to the vendor, they must still be transferred from suspense and placed into inventory. You can place these items in a defective warehouse or a non-reservable warehouse to exclude them from your active inventory if necessary.

How to display this screen: Enter a purchase order receipt control number in the By PO Control # field on the Suspense Placement Screen.

POR0320 DISPLAY Suspense Placement By Control# 11/24/97 9:09:07 The KL Mail Order Company Control#: 144 Opt Item # COLR SIZE OTHR Suspense Placed Whs Location Disp Loc Type options, press Enter. 5=Work with Locations 28=Serial# MITTENS PURP MEDM 10 MITTENS RED SMLL 10 MITTENS YELW LRGE 15 F9=Accept F11=Reject

About this screen: Each field on this screen, available options, and how to complete this screen are described under:

• Suspense Placement Screen and Suspense Placement By Item Screen for field descriptions

• Suspense Placement By Item Screen for available options and step-by-step instructions