Purchases/Disbursements Summary Report
Purpose: Use this report to review every transaction to every General Ledger account number, including postings for purchases to A/P and expense accounts and postings or disbursements from A/P, cash, and discount accounts. This provides another view of your A/P activity over the specified date range. Each purchase and disbursement listed on this report will credit and debit a General Ledger account.
How to print: Select option 5 at the Print Summary Report Select Screen.
CWDirect Purchases/Disbursements Summary LEE_H ACR0265 7/20/04 8:59:02 Page 1 CommercialWare Purchases & Disbursements Summary from 7/01/94 to 7/20/94 Vendor Name Invoice # Activity Date Debit Credit Total ______________________________________________________________________________________________________________ Account # 1007000 INVENTORY 14 COLE HANN 62 7/01/94 100.00 14 COLE HANN 1001 7/01/94 90.00 100 LINENS UNLIMITED 78994 7/01/94 1000.00 100 LINENS UNLIMITED 666 7/01/94 45.00 100 LINENS UNLIMITED 44 7/01/94 130.00 100 LINENS UNLIMITED 777LEE 7/01/94 150.00 100 LINENS UNLIMITED 76233 7/01/94 100.00 Total 1765.00 1765.00CR Account # 10010100 CASH 14 COLE HANN 1001 7/06/94 90.00 14 COLE HANN 1002 7/06/94 150.00 100 LINENS UNLIMITED 44 7/06/94 130.00 100 LINENS UNLIMITED 666 7/06/94 45.00 100 LINENS UNLIMITED 76233 7/06/94 100.00 100 LINENS UNLIMITED 777LEE 7/06/94 150.00 100 LINENS UNLIMITED 78994 7/06/94 1000.00 Total 1765.00 1765.00 Account # 10030100 ACCOUNTS PAYABLE 100 LINENS UNLIMITED 76233 7/01/94 100.00 Total 1765.00 1765.00 14 COLE HANN 62 7/06/94 100.00 14 COLE HANN 1001 7/06/94 90.00 14 COLE HANN 1002 7/06/94 150.00 100 LINENS UNLIMITED 76233 7/06/94 100.00 Total 1765.00 1765.00CR Final total 3530.00 3530.00 0.00 |
Contents:
• Date range: the dates through which your specified to run this report. This report can be run for a single day if you entered the same date in the From and To date fields on the Print Summary Report Select Screen.
• G/L account number: the General Ledger account number against which this A/P transaction posted.
• G/L account description
• Vendor number
• Vendor name
• Invoice number: the number of the vendor's invoice for the merchandise or service purchased.
• Activity date: the date on which you posted a vendor invoice to the Accounts Payable system for a purchase or you generated a check for an Accounts Payable disbursement.
• Debit: the dollar amount you are debiting this General Ledger account; this is offset by a credit.
• Credit: the dollar amount you are crediting this General Ledger account; this is offset by a debit.
• Total: the sum of the credits or debits to the General Ledger account.
• Activity type: displays PURCHASE if this transaction represents a posting to the General Ledger for a purchase
• Final total for all postings: the grand total of all debits and credits and the balance
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AP08_01r CWDirect 18.0 August 2015 OTN