Purchases/Disbursements Summary Report

Purpose: Use this report to review every transaction to every General Ledger account number, including postings for purchases to A/P and expense accounts and postings or disbursements from A/P, cash, and discount accounts. This provides another view of your A/P activity over the specified date range. Each purchase and disbursement listed on this report will credit and debit a General Ledger account.

How to print: Select this report at the Print Summary Report Select Screen.

For more information: See the sample report in PDF format.

Contents:

• Date range: the dates through which your specified to run this report. This report can be run for a single day if you entered the same date in the From and To date fields on the Print Summary Report Select Screen.

• G/L account number: the General Ledger account number against which this A/P transaction posted.

• G/L account description

• Vendor number

• Vendor name

• Invoice number: the number of the vendor's invoice for the merchandise or service purchased.

• Activity date: the date on which you posted a vendor invoice to the Accounts Payable system for a purchase or you generated a check for an Accounts Payable disbursement.

• Debit: the dollar amount you are debiting this General Ledger account; this is offset by a credit.

• Credit: the dollar amount you are crediting this General Ledger account; this is offset by a debit.

• Total: the sum of the credits or debits to the General Ledger account.

• Activity type: PURCHASE if this transaction represents a posting to the General Ledger for a purchase

• Final total for all postings: the grand total of all debits and credits and the balance