Using the PeopleSoft Fluid User Interface to Work with Absences as an Administrator

This topic discusses how administrators use the PeopleSoft Fluid User Interface to perform absence-related transactions.

For general information about fluid pages in PeopleSoft HCM, see Understanding PeopleSoft Fluid User Interface Home Pages

Page Name

Definition Name

Usage

Absence Administration Tile

_AUTOGEN_NAVCOLL_4 (cref for the tile)

Access a collection of frequently-used Absence Management administrative components.

Generate Absence Payable Time Page

TL_ABS_RUN_CNTL_FL

Process absence calculation and generate payable time for one or more calendar groups.

Time and Labor Exceptions Page

TL_MNG_EXCEP_NUI

View and resolve the time and labor exceptions using Fluid User Interface. For more information, see Manage Exceptions Page

Absence Exceptions Page

HGA_PAYEE_MSG_FL

Review the exceptions (errors and warnings) generated for absence calculations.

Absence Event Entry Page

GP_ABS_EVENT

Enter, update, and void absences. Start the Absence Forecasting process.

Current Balance Page

GP_ABS_CUR_BAL

View a payee’s current entitlement balances.

Calculate Absence and Payroll Page

GP_RUNCTL

Enter processing instructions for a payroll process, an absence take process, or an absence entitlement process. This page is used to run both on-cycle and off-cycle payrolls.

Positive Input By Calendar Page

GP_PI_GRP_ERNDED

Enter, edit, or view positive input for payees in the same pay group and calendar.

Calendar Group Results Page

GP_RSLT_RUN_SEG

View the processing statistics for an entire calendar group. This component displays the same information as the Results by Calendar component, except that it is for a calendar group rather than an individual calendar. Page includes links to other pages that display positive input, absence, and retroactive processing results.

Absence Analytics Dashboard

N/A

Quickly analyze absence and payroll results using a variety of pivot grid pagelets. For more information, see Using the Absence Analytics Dashboard Pagelets.

Off Cycle On Demand Page

GP_ONDEMAND

Access the pages to:

  • Create or edit an off cycle request.

  • Create or Edit an off cycle calendar group.

  • Process the off cycle calendar group. You can calculate, cancel or finalize the run from this page.

Note: TL_ABS_GENPT will be triggered when calculate is run through Off Cycle On Demand page. When you click ‘Calculate’ on Off Cycle On Demand page, the GP_PAYAFTER will be triggered which in turn trigger the TL_ABS_GENPT process. This is also applicable for Cancel button.

Leave Transfer Recipients Page

GP_ABS_LVDN_RCP

Use this page to specify the eligible recipients for a leave transfer program.

Run Leave Donations Page

GP_ABS_LVDN_RUNCTL

Run the Leave Transfer process to process all approved leave transfer requests.

Manage and Approve Requests Page

GP_ABS_LVDN_APPROV

Manage and approve leave donation requests.

View Transaction History Page

GP_ABS_LVDN_TRANS

Review leave donation transaction history.

Periods Page

GP_CALENDAR_PERIOD

Define a single absence period.

Calendars - Definition Page

GP_CALENDAR1

Link together the pay group, period ID, run type ID, target calendar ID, and payee selection criteria associated with a calendar.

Calendar Groups Page

GP_CALENDAR_RUN

Define a group of calendars to process together. Calendars are processed in the order listed.

Absence Entitlement Name Page

GP_PIN

Name the element and define basic parameters.

Absence Take Name Page

GP_PIN

Name the element and define basic parameters.

Formula Name Page

GP_PIN

Name the element and define its basic parameters.

Bracket Name Page

GP_PIN

Name the element and define its basic parameters.

Bracket Data Page

GP_BRACKET_DATA

Update search key values and return column values for existing bracket elements.

Entitlement Grid Page

GP_ABS_SS_CNTRY1

Select the entitlement fields that appear on the View Absence Balances page.

Country Take - Absences Page

GP_ABS_ELIG_SS

For a given Take element and country, define absence units (days or hours), who can submit and approve requests, what happens to cancelled requests, and whether to allow partial-day absences. You can also specify whether to display the absence reason and entitlement balances.

Forecasting Page

GP_ABS_TAKE6

Specify which forecasting result elements to display in the Forecasting Results grid. Also specify whether to display a customized label from the HR Text Catalog as the description or the element description as defined on the Element Name page (GP_PIN).

Administer Extended Absence Page

GP_ABS_EA_ADM

Edit or approve extended leave requests. The extended absence administrator can also use this page to check the extended absence history and view details for an extended absence.

Request Extended Absence Page

GP_ABS_EA_REQ

Request an extended absence using the defined extended absence types. Review the status of an extended leave

Administrators use the Absence Administration tile to access a collection of frequently-used Absence Management administrative components.

Navigation

Select Fluid Home under the main menu. On the page that appears, select Workforce Administrator. The Absence Administration tile is available on the Workforce Administrator landing page.

The Absence Administration tile is delivered as part of the Workforce Administrator home page, but the location can change if you change the delivered home pages or if administrators personalize their home pages.

Image: Absence Administration tile

This example illustrates the Absence Administration tile.

Absence Administration tile

Click the Absence Administration tile to access the Absence Administration application start page.

Field or Control

Definition
Unprocessed Employees

Displays the number of employees for whom approved absence has not been processed.
Exceptions

Displays sum of the errors and warnings from absence and TL exceptions.

Note: Unprocessed Employee Count/Exceptions Count is displayed only if the Generate Absence Payable Time check box is selected on theConfigurations Page

Image: Absence Administration application start page

This example illustrates the Absence Administration application start page for the tablet.

Absence Administration application start page

This application start page is a navigation collection that enables administrators to access frequently-used Absence Management components from one location. The left panel of this page lists the components collected under four categories:

  • Absence Management

  • Leave Donations

  • Absence Configuration

  • Extended Absence

The right panel displays the component selected in the left panel.

Use the Absence Exceptions page (HGA_PAYEE_MSG_FL) to view the details of the errors and warnings for absence calculations.

Navigation

Click the Absence Administration tile on the Workforce Administrator fluid home page and select Absence Exceptions from the Absence Management navigation collection.

Click the Absence Calculations Tile from Exceptions section on the Generate Absence Payable Time page

Image: Absence Exceptions Page

This example illustrates the Absence Exceptions Page

Absence Exceptions Page

Field or Control

Definition
Search Options

Use the search option to filter the exception details using Calendar Group Id, Calendar Id, Employee Id, Employee Record, Name, Pay Group, Message Set, Message Number, Workgroup and Severity
Actions

Use the related actions to access the following pages:

  • View Results by Calendar Group

  • View Messages

  • View Status

  • Review Triggers

  • Create and Maintain Absence

  • Approve Absence

  • Administer Extended Absence

  • Calculate Absence and Payroll

  • Review Absence Balances