Applying for Jobs

The Guided Application Process (common element on pages used to apply for jobs)

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A graphical representation of the application process appears at the top of each step in the application process. Applicants use the guided application process to view the overall step sequence and navigate between numbered steps.

Start Page

HRS_CE_START

Review notices and accept any terms and agreements. If none exist, this page does not appear.

Job Details Page

HRS_JOB_DTL_SEC2

Review job opening details.

Prequalify Page

HRS_APP_JOPRESCRN (for applications with a job opening)

HRS_APP_PRESCREEN (for applications without a job opening)

Answer prescreening questions.

Prequalify Results Page

HRS_CE_JOSCR_RSLT2

Review prescreening results.

Resume Page

HRS_RESUME_OPTION

Supply a resume and cover letter as part of a job application.

Copy & Paste Resume Page

HRS_APPLY_RESUME

Enter resume text into a rich text field, and provide a resume title and language.

Use Existing Resume Page

HRS_RESUMES_SEC

Choose a resume from a list of previously-submitted resumes.

<Step Name> Page (as configured on the resume template)

HRS_CE_PROFILE

Enter application data using steps that are defined on the resume template. These are the sections that can be configured to appear:

• Attachments Section

• Employment Preferences Section

• (USF) Federal Preferences Section

• (USF) Priority Placement Section

• Education History Section

• Work Experience Section

• Job Training Section

• Profile-Related Sections

• References Section

• Personal Information Section

• Application Questionnaire Section

• Referrals Section

Add Attachment Page

HRS_CE_D_ATTACH

Select an attachment type and initiate the file selection process.

Priority Placement Page

HRS_CE_G_D_PP

Enter priority placement information.

Work Experience Page

HRS_CE_D_WRK_EXP

Enter work experience information.

Job Training Page

HRS_CE_D_TRAINING

Enter job training information.

<Profile Content Type> Page

HRS_CG_APP_DETAIL (when adding a new profile item)

HRS_CG_APP_DTL_SEC (when editing an existing profile item)

Enter details about a profile-based qualification.

Reference Page

HRS_CE_D_REFERENCE

Enter name and contact information for a person who can supply a professional or personal reference.

(NIR) Community Background Page

HRS_APP_CB2

Enter community background information for Northern Ireland.

(USA) Disability Page

HRS_CE_DISABILITY

Enter self-identified disability information. This page supports compliance with regulations from the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP).

Veteran Page

HRS_CE_VETERAN

Enter self-identified veteran status. This page supports compliance with OFCCP regulations from the U.S. Department of Labor.

(USA) Diversity Page

HRS_CE_SELF_IDENT

Enter gender and ethnicity information for equal employment opportunity reporting in the United States.

Ethnic Group Page or Race page

HRS_CE_DIV_EXPLAIN

Displays explanatory text to help applicants answer the questions “Are you Hispanic or Latino?” and “What is your race?” These questions appear on the Diversity page when the system is configured to collect ethnicity and race information using a two-part question.

To access this page, applicants click the Explain link next to either of the questions on the Diversity page. The page title and content depend on which Explain link is clicked.

Review/Submit Page

HRS_CE_REVIEW

Review application data, and submit an application.

My Contact Information Page

HRS_APP_PRFILE_SEC

External applicants use this page to review and update name contact information. Internal applicants can review this information, but they cannot make any changes because the information comes from HR records.

Application Confirmation Page

HRS_CE_CONFIRM

View a confirmation that an application has been successfully submitted, and review online screening results for job openings that include pass and fail messages for online screening.

Application Summary Page

HRS_CE_REVIEW

Review a submitted application.

1. OFCCP Invitation to Voluntarily Self-Identify

Appears only for internal applicants, and only if the OFCCP Self-Identify field on the Site Setup Page page is configured to request veteran or disability self-identification from applicants.

This notice (text catalog ID HRAM_CE_DIS_INSTR4) informs internal applicants that they can use HR self-service to voluntarily self-identify as having a disability or a protected veteran status. This notice is shown to internal applicants in lieu of collecting self-identification information during the application process.

2. Start Step Administrator Configured Text

Appears only if the Display Start Step Administrator Configured Text check box is selected on the Site Setup page.

This notice (text catalog ID HRAM_CE_ADMIN_TXT) can serve any purpose. For example, use it to introduce your organization, make announcements, and so forth.

3. Start Step Instructional Text

Appears only if the Display Start Step Instructional Text check box is selected on the Site Setup page.

This notice (text catalog ID HRAM_CE_INSTR_TXT) is intended for general instructions related to the application process. It should not be used for instructions related to terms and agreements, as a separate text block exists for that purpose.

4. Instructions for Terms and Agreements

Appears only if the applicant must agree to any terms and agreements. This occurs if the Display Application Terms and Agreements check box is selected on the Site Setup page or, for jobs with prescreening, if the Display Prequalification Terms and Agreements check box is selected on the Site page.

This notice (text catalog ID HRAM_CE_DINSTR_TXT) instructs applicants to read the terms and agreements and explains that they must agree to the terms before continuing.

Close

Clicking this button closes the Job Details page and returns the applicant to the guided application process.

Prequalification Questions

This section displays a numbered list of questions. These questions come from the prescreening definition on the job opening (or, for applications without a job opening, from the prescreening definition on the resume template). In a multi-job application, prescreening questions for all jobs are consolidated into one list.

Prescreening questions never have default answers, even if the applicant previously applied for the job.

Radio buttons indicate that the question has one correct answer. Check boxes indicate that the question has multiple correct answers. Prescreening questions cannot be open-ended.

If the Require Answers to Questions check box on the Site Setup Page is selected, the section title includes the word (Required), and applicants must supply answers to all questions before continuing.

When the applicant clicks the Next button to continue, the system immediately evaluates the answers and determines whether the applicant passes prescreening.

Title

Applicants use this field to enter a resume title. This title becomes the link text in the Current Resume section of the Resume page. It also identifies the resume on other Candidate Gateway pages, including the My Activities page and the Use Existing Resume page.

Language

Applicants use this field to select the language of their resume. This field is informational only.

Resume

Applicants can type or paste resume text into the Resume rich field, and then use the available formatting tools and spell check to further manage the presentation of the resume text.

Save

Click to save the resume and return to the Resume step.

Cancel

Click to return to the Resume step without saving changes.

My Resumes

This grid lists all of an applicant’s previously submitted resumes. To use a resume in the current application, the applicant selects the radio button next to the resume and then clicks the OK button.

Attachment

Displays the file name of the attachment. Click to open the file.

Attachment Title

Applicants use this field to enter a descriptive title for the attachment.

Attachment Type

Displays the attachment type that the applicant selected at the time the file was uploaded. Because this value is read-only, an applicant who wishes to change the attachment type must delete the existing attachment and re-upload the file.

Add Attachment

Clicking this button opens the Add Attachment page, where the applicant chooses an attachment type and selects a file to upload.

Attachment Type

Applicants must select an attachment type before uploading an attachment.

The available values are the attachment types where the Attachment Type Setup Page has a Max Occurrences Within a Job Application value of one or more.

The system does not check whether the job application has already reached the specified maximum for the attachment type until the applicant clicks the Upload Attachment button.

After the applicant uploads a file, the file name appears after the Attachment Type field. Click the file name to open the file.

Upload Attachment or Use Different Attachment

Clicking the Upload Attachmentbutton initiates the process of selecting and then uploading a file. After an attachment is uploaded, the button name changes to Use Different Attachment.

If the Attachment Type field is blank, clicking this button displays a message instructing the applicant to select an attachment type first.

If the job application already contains the maximum allowable number of attachments for the selected Attachment Type, clicking this button displays a message explaining the restriction.

Save

After uploading an attachment, an applicant clicks this button to close the page and add the attachment to the job application.

Cancel

Clicking this button closes the page without adding an attachment to the job application. If the applicant has already clicked the Upload Attachment button and completed the upload process, the uploaded file remains in the file repository for Candidate Gateway attachments, but it is not visible in either Candidate Gateway or Talent Acquisition Manager.

1. I can start my job on or after

Applicants use this field to enter the first day that they are available to work. During screening, the system checks that this date is on or before the date in the job opening’s Desired Start Date field.

2. I am looking for the following kind of work

Applicants use this field to specify whether they will accept regular work, temporary work, or either type of work. When screening based on this preference, the system checks that the applicant will accept the type of work that is specified in the job opening’s Regular/Temporary field.

The default value is Either unless the applicant selected a different value in the last saved application.

3. I want to work

Applicants use this field to specify whether they will accept full-time work, part-time work, or either. When screening based on this preference, the system checks that the applicant will accept the type of work that is specified in the job opening’s Schedule Type field.

The default value is Either unless the applicant selected a different value in the last saved application.

4. I am willing to travel

Applicants use this field to indicate the maximum amount of travel they will accept. When screening based on this preference, the system checks that the applicant will travel at least the amount that is specified in the job opening’s Travel Percentage field.

The default value is Never or rarely unless the applicant selected a different value in the last saved application.

5. I am willing to relocate

Applicants use this field to indicate if they are willing to relocate. This field is not used to screen applicants.

The default value is No unless the applicant selected a different value in the last saved application.

6. I am available to work the following day(s) of the week

Applicants use this field to indicate which days of the week they can work. This field is not used to screen applicants.

The default selections are Monday through Friday unless the applicant selected different values in the last saved application.

7. I want to work the following shift(s)

Applicants use this field to indicate which shifts they are available to work. When screening based on this preference, the system checks that the applicant is available to work the shift that is specified in the job opening’s Shift field.

The default value is Not Applicable.

8. I want to work <number of> hours per week

Applicants use this field to indicate how many hours per week they are willing to work. When screening based on this preference, the system checks that the applicant is willing to work at least the number hours that is specified in the job opening’s Hours field.

The default value is 40 unless the applicant selected a different value in the last saved application.

9. I require a minimum pay of

For this question, applicants use the Amount, Currency, and Frequency fields to specify their minimum acceptable salary. When screening based on this preference, the system checks that the applicant will accept the maximum salary specified in the job opening.

10. I would prefer a work location in or around

Applicants use the “my first choice” and “my second choice” fields to indicate their preferred work locations. These fields are drop-down list boxes if there are up to 75 values. They are prompt fields if there are more values.

The available recruiting locations are the those that are valid for the business unit(s) of the job opening(s).

If the applicant applied without a job opening, the available recruiting locations the those that are associated with the default setID identified on the Site Setup Page. If the site does not have a default setID, the system uses the setID specified in the primary permission list for the user ID. (Remember, external applicants use a guest user ID to access Candidate Gateway.) If neither the site nor the primary permission list have a default setID, the location drop-downs do not show any values.

When screening based on this preference, the system checks that at least one of the applicant’s choices is a valid recruiting location for the job opening. The system does not consider the relationships between recruiting locations for this purpose. For example, if the Western Region recruiting location lists the Headquarters recruiting location as one of its sub-locations, an applicant whose first choice location is Western Region is not considered a match for a job in the Headquarters region.

Start Date and End Date

These dates determine the number of years of experience represented by this entry. When the end date is blank, work experience is calculated through the current date.

When work experience and education are used as screening criteria, the system uses an applicant’s total years of experience (across all work experience entries) to determine whether the applicant has the number of years of relevant work experience that are required of applicants with the specified level of education.

Save

An applicant clicks this button to save the current work experience data and return to the guided application process.

Save and Add Another

An applicant clicks this button to save the current work experience data and clear the page. The applicant can then enter an additional row of work experience. The Work Experience grid (which is visible behind the dialog box) does not display the saved data until the applicant closes the dialog box.

Cancel

An applicant clicks this button to close the dialog box and return to the guided application process without saving the current data. Work experience data that was previously saved using the Save and Add Another button is not canceled.

Save

An applicant clicks this button to save the current job training data and return to the guided application process.

Save and Add Another

An applicant clicks this button to save the current job training data and clear the page. The applicant can then enter an additional row of job training. The Job Training grid (which is visible behind the dialog box) does not display the saved data until the applicant closes the dialog box.

Cancel

An applicant clicks this button to close the dialog box and return to the guided application process without saving the current data. Job training data that was previously saved using the Save and Add Another button is not canceled.

<Content Type>

All profile-based qualifications (such as competencies, language skills, or licenses & certificates) are rendered as grids.

The Content Section Configuration – <Content Type> Page in Talent Acquisition Manager controls which fields appear in the grid. It also controls whether applicants can add rows to a grid and delete rows from a grid.

When the applicant cannot add and delete rows, the grid is prepopulated with items that are associated with the job opening, and the applicant can provide details related to those items. The Competencies grid is delivered with this configuration, so applicants can rate themselves with regard to the competencies in the job opening, but they cannot add or remove competencies.

Edit

An applicant clicks this icon to view or modify details for a specific profile content item. This icon is not visible in grids that are configured to prevent applicants from adding rows.

Add <Content Type>

An applicant clicks this button to open a details page and add new content for a particular profile content type. This button is not visible for grids that are configured to prevent applicants from adding rows.

Edit

An applicant clicks this icon to view or modify details for a specific reference.

Add Reference

An applicant clicks this button to open the References page and enter a new reference.

Application Questionnaire

This group box displays a numbered list of questions. The list includes all questions from the job opening except for open-ended questions and questions that were used for prescreening. In a multi-job application, questions for all jobs are consolidated into one list.

Radio buttons indicate that a question has one correct answer. Check boxes indicate that a question has multiple correct answers.

Settings on the Recruiting Installation – Jobs Page page control whether questions appear in a random order or in the order specified on the job opening(s). An additional installation setting controls whether each questions’ answers appear in random order or in the order specified in the question definition.

Open Ended Questions

This group box displays any open-ended questions from the job openings.

Word Count

An applicant clicks this button, which appears under each open-ended question, to obtain a current word count for the answer. The word count appears in the Total Words field.

How did you learn of the job?

Applicants use this field to select a referral source. The available values are recruitment sources where the source type is Marketing or Employee. For information about recruitment sources, see Setting Up Recruitment Sources.

If the applicant selects an employee recruitment source, several additional fields appear.

This field is required if the resume template is configured to require applicants to enter a referral source.

Additional Information

This field appears only if the referral source is a marketing recruitment source for which subsources have been defined. Applicants use the field to select from the list of predefined subsources.

A resume template that requires applicants to enter a referral source can also require applicants to enter a subsource. If the selected source does not have any subsources, this requirement is ignored.

Specific Referral Source

Applicants use this field to enter freeform text with additional information about the referral source.

Name of Referring Employee

This field appears only if the referral source is an employee recruitment source. Applicants are required to enter the name of the referring employee. Recruiters use this information when looking up the employee ID of the referring employee.

Email Address

This field appears only if the referral source is an employee recruitment source. Applicants use this field to enter the email address of the referring employee. The system uses this email address to send the referring employee a notification requesting verification of the referral. Only verified referrals are eligible for awards under an employee referral program.

Member of your Family

This field appears only if the referral source is an employee recruitment source. Applicants use this field to indicate whether the referring employee is a family member. Depending on an employee referral program’s rules, family member referrals may not be eligible for referral awards.

Are you a former employee

Applicants use this field to indicate whether they are former employees. This information is of interest to recruiters. It can also affect a referring employee’s eligibility for a referral award.

Community

Applicants must supply select Catholic, Protestant, or Undetermined/Other before continuing to the next step in the application process.

Please select one of the options below

The applicant can optionally select from the three choices given.

There is no default selection, even if the applicant has previously selected an option.

The explanatory text on the page provides the applicant with information to help make a choice. An applicant who chooses not to answer can click the Next button to move to the next page without selecting any of the radio buttons.

If the applicant does not answer, or chooses the I do not want to answer option, the system does not update the applicant’s existing disability data. Otherwise, the system updates the applicant’s Section 503 data in the Applicant Disability group box of the Create Applicant page: Eligibility & Identity Tab .

Your Name and Today’s Date

The system enters the applicant’s name and the current date in these read-only fields.

The fields appear only after the applicant selects one of the disability options. They represent the applicant’s electronic signature.

The signature and date are not displayed on the Eligibility & Identify section of the Manage Applicant page, but they are stored in the PS_HRS_APP_DIS record. If a recruiting user updates the applicant’s disability information on the Manage Applicant page, the system clears the stored name from the HR_EE_SIGNATURE field. The system also updates the HRS_ROW_UPD_OPRID field with the user ID of the user who made the update.

Job Applied For

This grid lists the jobs that were included in the submitted application. The grid does not show jobs that were removed from the application because the applicant failed prescreening.

Online Screening Results

This group box appears if any there are any online screening pass or fail notices for the applicant. Pass and fail messages are optional for online screening.

The relevant job title and job ID appear before the notice. If the application includes multiple jobs with online screening, the notices for jobs that use the same Explain Text ID are consolidated. That is, the titles and job IDs for all jobs using a particular notice are listed before the notice. If jobs use different Explain Text IDs, the notices appear sequentially under the appropriate job titles and IDs.