Using Fluid Candidate Gateway to Apply for Jobs

or Exit

Clicking this button exits the application. If the applicant has not moved past the Start step, the system does not save the application. Otherwise, the system saves the application before exiting, and the application appears on the My Job Applications Page page as an unsubmitted application. The applicant can resume the application later.

or Previous

Clicking this button saves changes to the current step and navigates to the previous step or substep. The button is not visible on the first step in the application.

or Next

Clicking this button saves changes to the current step and navigates to the next step or substep. If any required information is missing on the current step, a message appears, and the applicant must provide the missing information before continuing to the next step.

On the last step of the application (the Review and Submit step), the Next button is replaced by a Submit button.

Submit

This button appears only on the Review and Submit step. An applicant clicks this button to submit the application. Applicants cannot make any further changes to an application that has been submitted. To provide an updated application, the applicant can re-apply. If the site is configured not to allow multiple applications for a job opening, the applicant can withdraw the original application before reapplying.

Applications that have been submitted appear on the My Job Applications page with the status Submitted.

Actions List

Within a job application Activity Guide, the Actions List in the banner includes one item: Save As Draft. Selecting this option saves an in-progress application without moving to a new page or exiting the application.

Saving as draft before moving past the Start Step does not create a draft application because there is no application information to save.

<Job Posting Title>

Displays the posting title of the job. Clicking the posting title displays a pop-up window with the job title, location, and job ID.

If the application is for multiple jobs, the text indicates the number of jobs in the application, and the pop-up window lists information about each job. If an applicant fails prescreening for a some of the jobs in a multi-job application, the system removes those jobs from the list of job openings.

If the applicant applied without selecting a job, the applicant sees the text You have not selected a job.

<Progress Indicator> (small form factor only)

Small form factor screens don’t have room to show the panel with the list of steps at the same time as the current step. Therefore, these devices display a progress indicator in the page header. The progress indicator consists of:

• A progress bar that gets filled in as the applicant completes steps.

• Text that indicates the current step number and the total number of steps—for example, Step 3 of 5.

Show or Hide Panel

On a small form factor device, tap this button to show or hide the panel with the list of steps.

<Step Name>

On the panel with the list of steps, individual steps are numbered and labeled. The current step is highlighted.

Depending on the resume template configuration, some steps may have substeps. These are indicated by an expand/collapse icon next to the step name. The step is automatically expanded when the applicant reaches it. The applicant can also click the parent step at any time to expand or collapse it. Substeps are not numbered.

All required information on a step must be complete before an applicant is allowed to move to a different step. If any required information is missing, a message appears, and the applicant must provide the missing information before continuing.

<Step Status>

Each step and substep has a status.

• Unvisited steps are in Not Started status.

• When the applicant first reaches a step, the status changes to In Progress.

• When the applicant continues past a step, the status changes to Complete. Steps with substeps are not marked complete until the last substep is completed.

Applicants cannot use the step list to access Not Started steps. Instead, applicants must use the Next button to navigate to unvisited steps and substeps in sequence.

Applicants can return to Complete and In Progress steps and substeps by clicking the step.

When the applicant returns to an earlier step, then that step and any completed steps that follow the now-current step still remain in Completed status.

<Title Text>

Displays a page title that includes the step number and step name—for example, Step 1 of 8: Start

For substeps, the page title includes both the step and substep name, separated by a hyphen. For example, Step 4 of 8: Qualifications - Experience indicates that the step title is Qualifications and the substep title is Experience.

6. Prequalification Notice

Appears only if the application includes a Prequalify step. You cannot disable prequalification notices.

The notice text comes from the Explain Text ID field in the job opening’s prescreening setup (or, if there is no job opening, from the prescreening setup on the resume template).

The relevant job title and job ID appear before the notice. If the application includes multiple jobs with prescreening, notices for jobs that use the same Explain Text ID are consolidated. That is, the titles and job IDs for all jobs using a particular notice are listed before the notice. If jobs use different Explain Text IDs, the notices appear sequentially under the appropriate job titles and IDs.

View Terms and Conditions

Click to open the Terms and Conditions page and read the terms and conditions for the application.

I have read the Terms and Conditions

When the Terms and Conditions area of the page is visible, applicants must select this check box to indicate consent to the terms and conditions before they can continue to the next step.

Prequalify

This section displays a numbered list of questions. These questions come from the prescreening definition on the job opening (or, for applications without a job opening, from the prescreening definition on the resume template). In a multi-job application, prescreening questions for all jobs are consolidated into one list.

Prescreening questions do not have default answers, even if the applicant previously applied for the job.

Radio buttons indicate that the question has one correct answer. Check boxes indicate that the question has multiple correct answers. Prescreening questions cannot be open-ended.

If the Require Answers to Questions check box on the Site Setup Page is selected, the title above the list of questions includes the word (Required), and applicants must supply answers to all questions before continuing.

When the applicant clicks the Next button to continue, the system immediately evaluates the answers and determines whether the applicant passes prescreening.

Eligible to apply for

Displays the Job Title and Job ID of all jobs that passed prescreening.

Not eligible to apply for

Displays the Job Title and Job ID of jobs that were removed from the application due to failed prescreening.

Attach Resume

Clicking this button displays the File Attachment dialog so that the applicant can upload an attachment.

PeopleTools manages the physical storage locations of file attachments using the URL Maintenance page (PeopleTools > Utilities > Administration > URLs). Settings for the HRS_APP_ATCH_CG URL identifier determine whether there are any file type restrictions for resumes that applicants upload.

The URL identifier settings also control the physical storage location for the attached file, which must match the location for the HRS_APP_ATCH URL identifier used for attachments that are uploaded in PeopleSoft Talent Acquisition Manager.

See Setting Up Application Attachments.

Use Existing Resume

Clicking this button displays the Use Existing Resume page, where applicants choose an already-submitted resume to reuse. Applicants cannot reuse resumes from unsubmitted or withdrawn applications.

This button is hidden if the applicant does not have any already-submitted resumes. Applicants can view all of their submitted resumes in the Resumes grid on the My Job Applications page.

Resume Title

Applicants use this field to give the resume a descriptive title.

If a resume is used in more than one job application (because the applicant selected the Use Existing Resume option), a title change is reflected in all applications that use the same resume.

Language

Applicants use this field to select the language of their resume.

This field is visible only if the Site Setup Page is configured to display the resume language. This field is informational only, so consider hiding it unless your organization has a specific use for it.

Attached File

Displays the file name of the resume. Clicking this link opens the file.

Change Resume

Clicking this link removes the current resume from the application. The Resume Attachment section returns to its initial state, displaying the resume selection buttons so that the applicant can choose a different resume.

Attach Cover Letter

Clicking this button displays the File Attachment dialog so that the applicant can upload a cover letter.

Applicants cannot reuse previously uploaded cover letters.

Cover Letter Title

Applicants use this field to give the cover letter a descriptive title.

Attached File

Displays the file name of the cover letter. Clicking this link opens the file.

Change Cover Letter

Clicking this link removes the current cover letter from the application. The Cover Letter Attachment section returns to its initial appearance, displaying the Attach Cover Letter button so that the applicant can choose a different document.

Attachment Type

Applicants must select an attachment type before uploading an attachment.

The available values are the attachment types where the Attachment Type Setup Page has a Max Occurrences Within a Job Application value of one or more.

The system does not check whether the job application has already reached the specified maximum for the attachment type until the applicant clicks the Continue button.

Attachment Title

Applicants enter a descriptive name for the attached file.

Continue

After supplying all required information, applicants click this button to open a generic File Attachment dialog box. The options for selecting files depend on the device and on any available integrations to cloud storage.

Attached File

Displays the file name of the attachment. Clicking this link opens the file.

Use Different Attachment

Applicants click this button to reopen the File Attachment dialog box to select and upload a new file. Before opening the File Attachment dialog, the system performs the same validations (required fields and attachment type maximums) as it does during the initial document upload.

Done

Applicants click this button to close the page and save the attachment to the job application.

Cancel

Clicking this button closes the page without updating the application. If the applicant has already uploaded a file, the uploaded file remains in the file repository for Candidate Gateway attachments, but it is not visible on any recruiting pages.

Delete

Applicants click this button to remove an attachment from an application. The file remains in the file repository for Candidate Gateway attachments, but it is not visible on any recruiting pages.

Highest Education Level

Applicants use this field to indicate their highest education level. The selected value, in conjunction with work experience data, is used during screening to determine whether the applicant has the number of years of relevant work experience that are required of applicants with the specified level of education.

Start Date and End Date

These dates determine the number of years of experience represented by this entry. When the end date is blank, work experience is calculated through the current date. The Work Experience Page in Talent Acquisition Manager displays the calculated years of experience.

When work experience and education are used as screening criteria, the system adds an applicant’s total years of experience across all work experience entries. That total is then compared to the amount of experience required of applicants with the specified level of education.

Cancel

An applicant clicks this button to close the dialog box and return to the application step without saving changes.

Done

An applicant clicks this button to save changes and return to the application step.

Delete

This button is visible only in edit mode. An applicant clicks the button to remove the row from the application.

Cancel

An applicant clicks this button to close the dialog box and return to the application step without saving changes.

Done

An applicant clicks this button to save changes and return to the application step.

Delete

This button is visible only in edit mode. An applicant clicks the button to remove the row from the application.

Cancel

An applicant clicks this button to close the dialog box and return to the application step without saving changes.

Done

An applicant clicks this button to save changes and return to the application step.

Delete

This button is visible only in edit mode. An applicant clicks the button to remove the row from the application.

Cancel

An applicant clicks this button to close the dialog box and return to the application step without saving changes.

Done

An applicant clicks this button to save changes and return to the application step.

Delete

This button is visible only in edit mode. An applicant clicks the button to remove the row from the application.

I identify as one or more of the classifications of protected veteran listed

Military Status is Protected, Not Classified.

I am not a protected veteran

Military Status is Not a Protected Veteran.

I identify as one or more of the classifications of protected veteran listed

• The Military Status field is updated based on the selected classification(s). A detailed mapping is provided in the next table.

• Additionally, if the Disabled Veteran check box is selected in Candidate Gateway, then the Disabled Veteran check box in Talent Acquisition Manager is also selected.

I am a protected veteran, but I choose not to self-identify the classification to which I belong.

Military Status is Protected, Not Classified.

I am not a protected veteran

Military Status is Not a Protected Veteran.

I am not a veteran.

Military Status is Not a Veteran.

Military Discharge Date

Military Discharge Date shows the same value that was entered in Candidate Gateway.

Disabled Veteran

Protected, Not Classified

Recently Separated Veteran

Recently Separated Veteran

Active Duty Wartime or Campaign Badge Veteran

Active Duty/Campaign Badge Vet

Armed Forces Service Medal Veteran

Armed Forces Service Medal Vet

Multiple values:

• Recently Separated Veteran

• Active Duty Wartime or Campaign Badge Veteran

Separated & Active Duty Vet

Multiple values:

• Recently Separated Veteran

• Armed Forces Service Medal Veteran

Separated & Service Medal Vet

Multiple values:

• Active Duty Wartime or Campaign Badge Veteran

• Armed Forces Service Medal Veteran

Service Medal & Active Duty

Multiple values:

• Recently Separated Veteran

• Active Duty Wartime or Campaign Badge Veteran

• Armed Forces Service Medal Veteran

Separated/Srvc Medal/Active

Multiple values:

• Disabled Veteran

• Any other value(s)

Based on the selected check boxes other than the Disabled Veteran check box.

When used in combination with other classifications, the Disabled Veteran check box does not affect the Military Status field. When the Disabled Veteran check box is the only selected check box, the Military Status is Protected, Not Classified.

Gender

The applicant selects a radio button to answer Female or Male.

The applicant’s gender is stored in the same record regardless of whether it is collected in the Personal Information Section or on this page. Changes to the data on one page are reflected on the other page as well.

I decline to answer

Applicants select this check box if they do not want to identify themselves as female or male. If this check box is not selected, the applicant must select one of the gender options before continuing to the next step.

Selecting this check box clears any previous gender selection and makes the Gender radio buttons read-only. Subsequently deselecting the check box does not restore any previous selection.

1. Are you Hispanic or Latino?

The applicant selects a radio button to answer Yes or No.

2. What is your race? Select one or more.

The applicant selects one or more of these check boxes:

• American Indian or Alaska Native

• Asian

• Black or African American

• Native Hawaiian or Pacific Islander

• White

I decline to answer

Applicants select this check box if they do not want to answer either of the ethnicity and race questions. If this check box is not selected, the applicant must answer at least one of the ethnicity and race questions before continuing to the next step.

Selecting this check box clears any answers that were previously supplied for the ethnicity and race questions and makes those questions read-only. Subsequently deselecting the check box does not restore any previous answers.

Add Ethnic Group

When the grid is empty, applicants click the Add Ethnic button to open the Add Ethnic Group page and enter information. When the grid has data, the button is an icon with a plus sign.

What is your ethnicity?

This grid lists the applicant’s ethnic groups. Applicants click an ethnic group to access the Edit Ethnic Group page.

I decline to answer

Applicants select this check box if they do not want provide ethnic group information. If this check box is not selected, the applicant must add at least one ethnic group before continuing to the next step.

Selecting this check box removes all ethnic groups from the grid and disables the Add Ethnic Group button. Subsequently clearing the check box does not restore any previous data.

Cancel

An applicant clicks this button to close the dialog box and return to the Diversity page without saving changes.

Done

An applicant clicks this button to save changes and return to the Diversity page.

Delete

This button is visible only in edit mode. An applicant clicks the button to remove the row from the application.

Submit

On the Review and Submit page, the Submit button replaces the Next button. When the applicant clicks the Submit button, the system performs online screening, if applicable, then displays the Application Confirmation page.

Applicants cannot make any further changes to an application that has been submitted. To provide an updated application, the applicant must re-apply.

Applications that have been submitted have the status Submitted in the Applications grid on the My Job Applications page.

If the job opening is no longer open at the time the user attempts to submit the application, an error message informs the user that the job is no longer available and that the application cannot be submitted.

My Contact Information

Contact information is general to the applicant (and not specific to an individual application), but the Review and Submit page displays contact information so that the applicant can verify the data. Clicking the Modify link opens the My Contact Information Page in a modal window where external applicants can update their contact information. Contact information for internal applicants comes from the HR system and cannot be updated in Candidate Gateway.

Jobs Applied For

This section appears only for multi-job applications. It lists the jobs that are included in the application and provides a delete option so that the applicant can remove jobs. Removing a job from an application is not reversible.

This list does not include jobs that were removed from the application because the applicant failed prescreening.

Click the Job Title link to access the Job Description page.

Prequalify

The Prequalify section appears only if the application included prescreening. This section always lists the jobs that the applicant is eligible to apply for. They appear under the heading Eligible to apply for.

If any jobs were removed from the application because the applicant failed prescreening, this section lists those jobs under the heading Not eligible to apply for.

Online Screening Notice

This section appears only if online screening is active and if the online screening definition includes an Explain Text ID for an online screening notice.

The notice appears after the relevant job title and job ID. If the application includes multiple jobs with online screening, the notices for jobs that use the same Explain Text ID are consolidated. That is, the titles and job IDs for all jobs using a particular notice are listed before the notice. If jobs use different Explain Text IDs, the notices appear sequentially under the appropriate job titles and IDs.