Defining Asset Attributes

Use the Asset Class page (ASSET_CLASS_DEFN) to maintain asset classes.

Asset classes are set up at the tableset level.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Financials > Define Asset Classes

This example illustrates the fields and controls on the Asset Classes page. You can find definitions for the fields and controls later on this page.

To add a new asset class, select the SetID and enter the name of the asset class. Complete the fields on the Asset Classes page as appropriate.

Use asset class to classify assets for reporting purposes. It can be used in combination with the category code to refine asset classification. For example, an executive desk is categorized as furniture and fixtures for the balance sheet. Within the broad category of furniture and fixtures, you can use an asset class code to specifically identify the asset as a desk.

For defining asset classes, Oracle provides the option to define value-added tax (VAT) processing defaults as well.

Use the Payment Schedules page (LEASE_SCH_ID) to add or modify payment schedules.

When adding leased assets to your system, you must have at least one payment schedule defined.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Financials > AM Payment Schedules > Payment Schedules

This example illustrates the fields and controls on the Payment Schedule page. You can find definitions for the fields and controls later on this page.

When working with leased assets, you must define payment schedules to be assigned to the leased assets.

You must have at least one payment schedule defined when working with leased assets. PeopleSoft Asset Management delivers four payment schedules in the SHARE tableset.

See Understanding Leased Assets.

Use the FERC Code page (FERC_CD_DEFN) to establish FERC (Federal Energy Regulatory Commission) codes for asset categories that are used in regulatory reporting.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Financials > Setup AM FERC Codes

This example illustrates the fields and controls on the FERC Code page. You can find definitions for the fields and controls later on this page.

Add or update FERC codes in accordance with the U.S. Federal Energy Regulatory Commission. FERC codes are used to associate assets with the FERC Uniform System of Accounts for utilities. They are used for regulatory reporting and do not affect any calculations.

Use the Joint Venture Allocation page (JV_BUS_ALLOC) to define the percentage of asset ownership to allocate to each joint venture participant.

Use this page to set up the Joint Venture Allocation table.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Financials > AM Joint Venture Allocation > Joint Venture Allocation

Enter each participating business unit and its allocated percentage of equity in the shared assets. The sum of these percentages must equal 100 percent.

The joint venture allocation table affects only newly added assets. Changes made to the allocation table will not affect existing assets. To change ownership percentages of existing assets, you must run a mass change using the template that is supplied for this purpose. These joint venture mass change templates enable you to:

1. Add a joint venture business unit.

2. Remove a joint venture business unit.

3. Change joint venture ownership allocations.

When you have changed the assets, change the allocation table to reflect the new equity percentages.

Use the Maintenance Types page (MAINT_TYPE_DEFN) to define maintenance types.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Service and Repair > AM Maintenance Type > Maintenance Types

This example illustrates the fields and controls on the Maintenance Types page. You can find definitions for the fields and controls later on this page.

Maintenance types identify the type of maintenance and maintenance procedures to follow for a particular asset. For example, you might establish a Tune Up maintenance code that specifies routine maintenance for an automobile.

See Understanding Asset Maintenance, Repair, Warranties, and Insurance.

Use the Units of Production page (UOP_DEFN) to set up units of production definitions.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Depreciation > Units of Production

When you depreciate assets by using the units of production method, you must set up units of production definitions. This table defines the maximum units that an asset can produce and how many units have been posted for each period.

You will periodically update the information in your Index and Units of Production tables when you receive new information. You can load or update the Index and Units of Production tables automatically using the AMIF2000. This process takes data in a fixed length format ASCII file and loads it into the appropriate table.

Files to be loaded into the Index table should be in this format:

Files to be loaded into the Units of Production table should be in this format:

To define asset physical definitions, use the following components:

• Agencies (AGENCY_DEFN)

• Area Definition (AM_AREA_TBL)

• Asset Type Options (AM_TYPE_OPT).

• Asset Subtype (AM_SUBTYPE).

• Asset Attribute (AM_UD_ATTR).

• Asset Property Subclass (AM_PROP_SUBTYPE).

• Hazardous Codes (ASSET_FSC_DEFN)

• Asset Meter Types (AM_METER_TYPE)

• Location Definition (AM_LOCATION)

To access these components, select Set Up Financials/Supply Chain > Product Related > Asset Management > Physical Definitions.

Use the Agencies page (AGENCY_DEFN) to create agency codes.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Physical Definitions > Asset Agency IDs > Agencies

This example illustrates the fields and controls on the Agencies Page. You can find definitions for the fields and controls later on this page.

Keep track of the registration and licenses of an asset by using the information that is set up in Agency tables. Only agency IDs that are set up here can be entered on the Asset License/Registration page.

Use the Area Definition page (AM_AREA_TBL) to define an asset area within a location.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Physical Definitions > Asset Area Definition > Area Definition

This example illustrates the fields and controls on the Area Definition Page. You can find definitions for the fields and controls later on this page.

The Area Definition enables you to create a more granular level that further identifies the asset within a location. In PeopleSoft Asset Management, an asset can be physically located by region, location, and area.

Use the Asset Type Options page (AM_TYPE_OPT) to define physical asset types to be applied to individual assets.

Oracle delivers ten asset types: Hardware, Software, Equipment, Property, Fleet, Machinery, Furniture, Facility, Intangible, Other.

You can assign the appropriate options that apply to each asset type for PeopleSoft Maintenance Management work orders and InterUnit Transfer Default values.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Physical Definitions > Asset Type Options > Asset Type Options

This example illustrates the fields and controls on the Asset Type Options Page. You can find definitions for the fields and controls later on this page.

Use the Define Asset Subtype page (AM_SUBTYPE) to define asset subtypes as they relate to asset types.

For example, if the asset type is Hardware, an asset subtype may be defined for a Laptop.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Physical Definitions > Asset Subtype > Define Asset Subtype

This example illustrates the fields and controls on the Define Asset Subtype Page. You can find definitions for the fields and controls later on this page.

Use the Define Asset Attribute page (AM_UD_ATTR) to define any asset physical attribute to be associated with an asset.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Physical Definitions > Define Asset Attribute > Define Asset Attribute

This example illustrates the fields and controls on the Define Asset Attribute Page. You can find definitions for the fields and controls later on this page.

Enter user-defined asset attributes to assign to assets. For example, you can create asset attributes to specify a quality, aspect, version, or other characteristic that can be applied to an asset. Asset attributes are optional.

Use the Define Property Subclass page (AM_PROP_SUBCLASS) to define property asset subclasses as they relate to asset property classes: Site, Building, Floor, Area, Space.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Physical Definitions > Asset Property Subclass > Define Property Subclass

This example illustrates the fields and controls on the Define Property Subclass Page. You can find definitions for the fields and controls later on this page.

Define property subclass codes to apply to property asset classes: Site, Building, Floor, Area, Space. For example, you can define the corporate sites and further enter property subclasses for the buildings located on the site.

Use the Hazardous Codes page (ASSET_FSC_DEFN) to define hazardous-asset codes.

The PeopleSoft system is delivered with the Federal Supply Class (FSC) codes, which are U.S. federal codes that identify predominant and significant hazardous materials. You may add other classifications.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Physical Definitions > Hazardous Codes > Hazardous Codes

When you manage assets that can be classified as hazardous material, you must maintain the Hazardous Material codes table. U.S. Federal Supply Class codes are delivered with PeopleSoft Asset Management, and you can add codes to supplement the list. Hazardous assets can be reported using asset search functions, and storage locations can be managed with specific building, room, floor, and longitudinal and latitudinal information added to the location page that is associated with the asset.

Use the Meter Type Definition page (AM_METER_TYPE1) to define meter types.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Service and Repair > Asset Meter Types > Meter Type Definition

This example illustrates the fields and controls on the Meter Type Definition page. You can find definitions for the fields and controls later on this page.

When you manage assets that use meters to track asset usage or that provide some other type of measurement associated with the asset, you need to define meter types.

Define meter types within SetIDs.

This section provides an overview of warranties and discusses how to:

• Set up standard warranties.

• Set up warranty templates.

Use the Standard Warranties page (AM_STD_WRTY) to define standard warranties.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Service and Repair > Asset Standard Warranties

This example illustrates the fields and controls on the Standard Warranties Page. You can find definitions for the fields and controls later on this page.

Enter the standard warranty information for an asset type, category, class, or other asset definition. Use the standard warranty to associate it with specific asset IDs.

Use the Warranty Templates page (AM_WRTY_TMPL) to set up templates for warranty types to apply to asset types.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Service and Repair > Asset Warranty Templates

This example illustrates the fields and controls on the Warranty Templates Page. You can find definitions for the fields and controls later on this page.

Define warranty templates that can be applied to multiple assets at one time, such as assets defined by asset type, category, class or other asset definition.

Select all standard warranties that apply to the individual asset category, class, type, and so on.

Use the Equipment Parts List page (AM_PART_LIST_TMPL) to define equipment parts lists to be associated with asset classes, groups, categories, types and subtypes, or other asset definitions.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Service and Repair > Equipment Parts List

This example illustrates the fields and controls on the Equipment Parts List page. You can find definitions for the fields and controls later on this page.

Asset equipment parts lists (EPL) are maintained by SetID. You can establish a parts list to correspond to asset classes, groups, categories, types, and subtypes, or to any asset definition. The EPL can then be associated with a specific asset ID.

Use the Criticality Codes page (AM_CRIT_LEVEL) to establish levels of criticality.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Service and Repair > Asset Criticality Codes > Criticality Codes

This example illustrates the fields and controls on the Criticality Codes page. You can find definitions for the fields and controls later on this page.

Use the End of Life Reason Definition page (AM_END_LIFE_RSN) to define end of life reasons for an asset.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Physical Definitions > AM End of Life Reason > End of Life Reason Definition

This example illustrates the fields and controls on the End of Life Reason Definition page.

End of life reasons play a role in tracking the physical life of an asset, and are used on the Manufacture/License/Custodian Page and Define Asset Operational Information - Asset Information Page.

Use the External Funding Source (Setup) page (EFS_ID_DEFN) to define an external funding source for assets.

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Set Up Financials/Supply Chain > Product Related > Asset Management > Financials > External Funding Source > External Funding Source

This example illustrates the fields and controls on the External Funding Source (Setup) page.

You can associate the external funding source with an asset using theGeneral Information Page or Cost/Asset Information Page. In this way you can identify and closely monitor assets that must meet specific sponsor requirements and internal policies.