Reviewing Voucher Information

You can review vouchers using several inquiry pages and reports.

Page Name	Definition Name	Usage
Voucher Search Page	VCHR_SRCH_WRK	Perform a quick search when little data is known. See Voucher Search Page
Voucher Inquiry Page	AP_VOUCHER_INQUIRY	Search for and review status of a voucher and any payment information.
Voucher Details Page	AP_VCHR_LN_DET_DSP	View voucher line and distribution line detail. You can also view attachments and comments related to this voucher. See Voucher Inquiry Page
Voucher Payment Detail Page	VCHR_PYMNT_INQ	View information about the payments that make up a voucher.
Scheduled Payment Inquiry Page	AP_SCHD_PYMNT_INQ	View the scheduled payments details.
Rejected Vouchers Page	VNDR_PAYINQ_RJCT	View vouchers that have a status of Rejected. See Scheduled Payment Inquiry Page

Use the Voucher Inquiry page (AP_VOUCHER_INQUIRY) to search for and review status of a voucher and any payment information.

Navigation:

Accounts Payable > Review Accounts Payable Info > Vouchers > Voucher > Voucher Inquiry

Note: Multiple views of this page are available by clicking the tabs in the scroll area. Fields that are common to all views are documented first.

Search Criteria

Enter search criteria to create your request.

Note: The screenshot displays all the fields that can display. Actual search criteria fields that appear are dependent on fields specified on the Named Search Criteria List page.

See Setting Up Inquiry Search Criteria.

Field or Control	Description
From Business Unit and To Business Unit	Enter a business unit or a range of business units to be used in your search. A business unit is required. You must specify at least one other search criteria. If only the business unit is known, use the Voucher Search page. If you search on a range of business units, you cannot search on either a Voucher ID or an Invoice number.
From Short Name and To Short Name	Enter a supplier short name or range of supplier short names to be used in your search. Once a name is entered in the From Supplier Short Name field, the To Supplier Short Name field is populated and available for entry. Once you enter a name in the From Supplier Short Name field, both supplier ID fields are populated but are unavailable for entry. If you search for a range of supplier short names you cannot search on a supplier location in the same search.
From Supplier ID and To Supplier ID	Enter a supplier ID or range of supplier IDs to be used in your search. Once a number is entered in the From Supplier ID field, the To Supplier ID is populated and available for entry. To search on a range of supplier ID numbers, use both fields. To search on one supplier ID number, use the From Supplier ID field and leave the To Supplier ID field blank. Once you enter a supplier ID in the From Supplier ID field, the supplier name fields are not populated but are unavailable for entry. If you search for a range of supplier IDs, you cannot search on a supplier location in the same search.
Entry Status	Select the overall voucher status.
Lease Number	Enter the lease number for a lease payment voucher. This field displays only when you have also installed the Lease Administration module.
Voucher Style	Select a voucher style. Options include specific voucher styles, all vouchers, and all vouchers except prepaid and single pay vouchers.
Post Status	Select a voucher post status. Options include: NotApplied, Posted, or Unposted.
Approval Status	Select an approval status. Options include: Approved, Denied, or Unapproved.
Voucher Balance	Select a voucher balance option. Options include: Balance Remains or No Balance Remains.
Voucher Source	Select the original data source for the voucher or leave blank to select all sources.
Match Status	Select a specific match status of the voucher.
Max Rows	Enter the maximum amount of rows for the system to display. The system will initially count the number of rows returned by the search criteria, and if this number is larger than the amount entered in this field, a message will display asking if the system should continue searching additional data rows. If you click OK, the system will sort the rows based on the sort criteria selected and display only the maximum. If you select Cancel, you can return to the search page to enter additional search criteria to further reduce the number of results.

Sort Criteria

Field or Control	Description
Sort By	Enter the field you want to sort by and select a sort order of Ascending or Descending. Double click on any column header and you can also resort the search results.

Field or Control

Description

Sort By

Enter the field you want to sort by and select a sort order of Ascending or Descending.

Double click on any column header and you can also resort the search results.

Display Currency Criteria

Field or Control	Description
Currency	Enter the type of currency in which you want your data to display. This field is populated from the operator preferences but you can edit it. The system converts all of the payments shown to this currency.
Rate Type	Enter to convert the amounts that use the exchange rate for the type of currency you selected.
Show Display Currency	Select if you want to convert all amounts to one consistent currency type for display purposes.
Convert	Click to activate the search on the payments that match your selection criteria and to convert the display, if you chose to.

Late Interest Analysis

Field or Control	Description
Payment Date	Enter a "what-if" payment date.
Calculate	Click to calculate late interest charges for overdue vouchers.

Voucher Inquiry Results

Once you generate your search, the results appear at the bottom of the page.

Voucher Details Tab

Field or Control	Description
Accounting Entries	Click the button to access the Voucher Accounting Entries page in a separate window, where you can view detailed information about a voucher's associated accounting entries while still reviewing the voucher inquiry search results.
Match Workbench	Click the button to access one of the Match Workbench inquiry pages in a separate window, where you can view detailed information about matched documents for the selected voucher while still reviewing the voucher inquiry search results. The inquiry page you access is dependent on the match status of the voucher.
Payment Information	Click the button to access the Voucher Payment Detail page, where you can view more detailed information about a voucher payment.
Scheduled Payments	Click the button to access the Scheduled Payment Inquiry page, where you can retrieve scheduled payment information for a supplier or a group of suppliers.
Voucher Image	Click the button to access the invoice image, which was used to create a voucher using a third party imaging solution. Note: The button is available only if Document Content Management Interface is enabled on the Installation Options - Payables Page, and the voucher source is Document Management Interface.

Amounts Tab

Lists the various amounts and charges of the voucher.

Field or Control	Description
Gross Invoice Amount	Displays the total invoice amount, including any nonmerchandise amounts.
Voucher Unpaid Balance	Displays the unpaid balance amount remaining on the voucher.
Unapplied Prepayments	Displays the total unapplied prepayments for the voucher.
Total Non-Merch (total nonmerchandise)	Displays total amount of gross invoice amount allocated to sales tax, use tax, freight tax, and miscellaneous tax.
Entered VAT	Displays the VAT amount entered on the voucher header.
Gross Amount Paid	Displays the actual amount paid on this voucher.
Net Amount Paid	Displays the gross amount paid on this voucher, less any discount.

More Details Tab

Lists the various statuses of the voucher and the dates associated with the voucher.

Field or Control	Description
Detail Lines	Click the button to access the Voucher Details page, where you can view line and distribution line detail for the voucher.
Payment Request	Click the link for the desired Voucher ID to open the Review page and review the payment request created by the requester.

To access the Voucher Details page, click a Detail Lines button on the More Details tab of the Voucher Inquiry Results grid on the Voucher Inquiry page.

Use the Voucher Payment Detail page (VCHR_PYMNT_INQ) to view information about the payments that make up a voucher.

Navigation:

Click the Payment Information link on the Voucher Details tab of the Voucher Inquiry Results grid on the Voucher Inquiry page.

Access the Voucher Payment Detail page from the Voucher Inquiry page.

Click the Payment Reference ID link to go to the Payment Inquiry Page.

Applied Business Unit and Applied Voucher ID only display information if the payment was made by the application of a prepaid voucher. These prepayment application lines do not have a payment reference ID or a payment date.

Click the Back To Voucher Inquiry link to return to the Voucher Inquiry page.

Use the Scheduled Payment Inquiry page (AP_SCHD_PYMNT_INQ) to view the scheduled payments details.

Navigation:

Click the Scheduled Payments link on the Voucher Inquiry Results grid on the Voucher Inquiry page.
Accounts Payable > Review Accounts Payable Info > Supplier > Scheduled Payment > Scheduled Payment Inquiry