Setting Up Application-Specific Installation Options

Accretion Expense

This transaction type is used in recording the period-to-period changes in the carrying amount of the asset retirement obligation recorded as expense for income statement purposes. This field appears when you enable the Asset Retirement Obligations feature (Asset Retirement Obligations check box in the Features group box). See Accounting for Asset Retirement Obligations.

Prior Lease Payment

This transaction type is used when a lease payment is made in the current period for a prior period. The Prior Lease Payment (PLP) transaction type functions similarly to the Lease Payment (LPY) transaction type for accounting entry purposes. See Accounting Entry Template IDs Page

Joint Venture

Select to enable joint venture options in Asset Management. This enables two or more business units to share ownership of an asset. The default for this feature is disabled.

Group Asset

Select to enable group asset processing features. The default for this feature is disabled.

Child Inherits Parent's Life

Select to enable a feature that enables child component assets to inherit the remaining life of their parent asset. The default for this feature is disabled.

Inflation

Select to use the Inflation Processing feature, which provides for monthly inflation adjustment transactions (transaction type INF) that adjust the asset balances (cost, period depreciation, year-to-date depreciation, and accumulated depreciation) for inflation. This is primarily used in countries other than the U.S. The default for this feature is disabled.

Impairment

Select to use impairment processing, which provides for testing of assets that may meet impairment standards for your country.

Revaluation

Select to use revaluation processing, which provides for periodic asset cost adjustment to fair market value.

Copy Zero Impair/Revalue Rows

Select to create zero impairment or revaluation rows to the other books in order to maintain synchrony, even though those books do not process impairment or revaluation.

Effective Rate

Select this option to enable functionality that converts transaction currency to base currency using the effective date that PeopleSoft provides rather than using the asset's transaction date. This option is valid only for transactions originating in .

Trans Currency Translation (transaction currency translation)

Select this option to direct the accounting entries (AM_AMAEDIST) and depreciation close (AM_DPCLOSE) processes to utilize the primary book's base currency as the transaction currency. Deselect this option if you want the accounting entries and depreciation close processes to keep the original transaction currency balanced for each individual transaction. This option directly impacts PeopleSoft General Ledger journal entries.

Capitalization Threshold

Select this option to enable capitalization threshold processing at the system level. If this option is not enabled within installation options, any capitalization thresholds set at the business unit or profile levels are ignored. When implemented, the capitalization threshold feature enables PeopleSoft Asset Management to automatically assess the need to capitalize assets according to user-defined rules for different profiles of assets based on asset cost. The system uses the specified thresholds to determine whether to classify an asset as capital, noncapital or expense.

See PeopleSoft Asset Lifecycle Management Fundamentals, Setting Up Accounting Entry and Financial Processing for PeopleSoft Asset Management, "Defining Financial Processing for PeopleSoft Asset Management."

Asset Retirement Obligations

Select this option to enable asset retirement obligation processing. This functionality provides asset retirement obligation measurement and reporting in compliance with Financial Accounting Standards (FAS 143) for leased assets, group assets, and asset impairment.

See Accounting for Asset Retirement Obligations

Project ChartField Detail

Select a value to enable the interface of (PC) detail ChartField values from the source systems into PeopleSoft Asset Management. When this check box is set properly, the ChartField values (Project, PC Business Unit, Activity, Source Type, Category, and Subcategory) are carried over to Asset Management pages and on through to General Ledger. The values are:

• Project ID Only - Retain only the Project ID

• Project ID through Activity ID - Retain Business Unit, Project ID, and Activity ID

• Retain All – Retain all of the ChartFields, i.e. Business Unit, Activity ID, Resource Type, Resource Category, and Recourse Subcategory

The default value is ‘Project ID Only’, meaning that only the Project ID value from system sources will be carried over by the interface programs to Asset Management, and ultimately to General Ledger.

Last Interface ID

Primarily informational, assigned incrementally by the system. After you set this number, the next interface will be assigned a value one greater than the number you set.

Last Pre-Interface ID

Primarily informational, assigned incrementally by the system. After you set this number, the next pre-interface will be assigned a value one greater than the number you set.

Account Entry Template ID

Select the default that you want to use. Account entry template IDs help speed up entry of the accounting templates by enabling you to associate more than one chart of accounts with an asset.

File Size for chunking (MB)(Megabytes)

Specify the chunk size for the message, Get PIDATA, which is generated by Asset Management's Physical Inventory feature for usage by third party vendors. If the File Size for chunking (MB) is 8, and the total size of the message is 18 MB, the message is split into three chunks based upon the value provided in this field: the first and second chunks of 8 megabytes each and the third chunk of 2 MB. If this field is assigned a value of zero, the Tools Installation level variable (%MaxMessageSize) is used to determine the size of chunk.

Precision for ARO Calculations

This field appears when you enable the Asset Retirement Obligations feature (Asset Retirement Obligations check box in the Features group box). Enter the number of characters for the calculation of asset retirement obligations.

Example: The formula for Liability is: (Expected Cash Flows Adjusted for Market Risk) * (1/(1+credit adjusted risk free rate) ^ estimated life).

This formula can produce a large number of decimal places and reporting precision requirements vary; therefore, the system uses the number as specified in this field to round the result.

Suppose that Precision for the ARO Calculation is 4. The Liability is calculated as follows:

A = Expected Cash Flows Adjusted for Market Risk

B = round((1+credit adjusted risk free rate) ^ estimated life, 4)

Liability = A * round(1/B,4)

For more information, see Accounting for Asset Retirement Obligations.

Federal Fund Attribute

Enter a name for the Federal fund attribute.

The Federal fund attribute will be used to set up chartfield attributes on the ChartField Attribute page in order to specify whether a fund is Federal.

See Understanding Federal Funds Transfers

Current FY PDP for Reglr Asset (current fiscal year prior depreciation period for regular asset)

Select this option when adding assets with the Calculation Type of Remaining Value and the asset In Service date is earlier than the transaction date. If adding assets within the same fiscal year, the system calculates prior depreciation period (PDP) based on the In Service date as long as this option is selected. It is selected by default.

For example, if the fiscal year is 01/01/05 to 12/31/05, asset in service date is 03/01/05, transaction date is 05/01/05, accounting date is 05/01/05, calculation type is Remaining Value, and convention is Following Month, the system calculates PDP from 04/01/05.

Current FY PDP for Grp Asset (current fiscal year prior depreciation period for group asset)

Select this option when adding assets with the Calculation Type of Remaining Value and the asset In Service date is earlier than the transaction date. If adding assets within the same fiscal year, the system will calculate PDP based on the In Service date as long as this option is selected. It is selected by default.

For example, if the fiscal year is 01/01/05 to 12/31/05, asset in service date is 03/01/05, transaction date is 05/01/05, accounting date is 05/01/05, calculation type is Remaining Value, and convention is Following Month, the system calculates PDP from 04/01/05.

Stop Depr when NBV < Salvage (stop depreciation when net book value is less than salvage value)

Select to stop the depreciation calculation when the net book value becomes less that its salvage value. This selection prevents the generation of negative depreciation.

Enter Property Details

Select this option to enable the Asset Property page for the Asset - Basic Add and Define Asset Operational Info components.

IoT Installed(Internet of Things Installed)

Select this option to indicate your organization has enabled integration with Oracle Internet of Things Asset Monitoring Cloud Service.

When you select this option, the Add Asset - Basic Add component includes an additional option to indicate the asset is an IoT asset as well as a separate IoT page to assign IoT attributes to your asset.

See:

Understanding the Integration with Oracle Internet of Things Asset Monitoring Cloud Service

General Information Page

IoT (Internet of Things) Page

Upload Assets to IoT (Oracle Internet of Things) Page

IT Asset Management Installed

Select this option to enable IT Asset Management options.

Discovery Request Timeout (Sec):

Enter the time out threshold in seconds when interfacing with asset discovery tools.

Batch Limit

Enter the maximum limit for rows processed in a batch.

Source Device Groups from ARM

Select to set the default for group creation to source device groups from the Asset Repository field (ARM) when creating new Software Device Groups within IT Asset Management. This default can be overridden at the time of group creation or edit.

Financial Impact

Select this option to include Financial Impact Analysis during IT Asset Management processing for the Manage Exceptions and Assets not Reporting pagelets and detail. This option displays financial information (asset cost, net book value, and fair market value) that provides financial managers with immediate visibility of the financial impact of IT assets for proper disclosure in accordance with regulatory requirements.

Default ITAM Currency

Set the currency code to the base currency for Financial Impact values. This option is visible only when the Financial Impact check box is selected. The values for Financial Impact for Manage Exceptions and Assets not Reporting will be stored in the currency that is specified here. When the actual values display, they are converted to the currency that is specified within individual user preferences.

Rate Type

Set the rate type for Financial Impact values. This option is visible only when the Financial Impact check box is selected. The values for Financial Impact for Manage Exceptions and Assets not Reporting will be stored as specified here. When the actual values appear, they will be converted to the rate type that is specified within individual user preferences.

Scan By Field

Select the field value to be scanned for in the Physical Inventory, Scan By Location, and Scan Asset pages or tiles. The available options are the following:

• Serial ID Only: If Scan By Field option is Serial ID Only, then the Scan By Default option will have Serial ID selected as the default value and the radio buttons will be display-only and unavailable for editing.

• Tag Number Only: If Scan By Field option is Tag Number Only, then the Scan By Default option will have Tag Number selected as the default value and radio buttons will be display-only and unavailable for editing.

• Tag Number or Serial ID: If Scan By Field option is Tag Number or Serial ID, then the Scan By Default option will have Tag Number selected as the default value and the radio buttons will be available for editing.

Scan By Default

The Scan By Default option specifies the default value for the Scan By Field drop down. This default value is used in the Physical Inventory, Scan By Location, and Scan Asset tiles. The Scan By Default option determines the default value for the toggle switch on the Fluid pages.

Business Unit

Billing Definition - Business Unit 1 page

Bill Type

Bill Type 2 page

Bill Source

Bill Source 2 page

User Defined criteria (for invoice number IDs only)

Invoice Number page

Temp Bill Invoice Num ID (temporary bill invoice number identification)

Assigns each temporary bill to a temporary bill invoice number identification. Define your temporary bill invoice number identification on the Invoice Number page.

Enable Con Invoice Numbering

Select the check box to allow users to define their own consolidated invoice numbering rule. If the check box is selected for the Business Unit level, then the Consolidated Invoice Number ID field will appear on the Business Unit setup page.

Default Page Series ID

If you define your Bill Entry Page Series options at a business-unit, bill-type, or bill-source level, the system uses this default ID if a page series ID is undefined for any business unit, bill type, or bill source.

Bill Entry Max Rows and Max Number of Rows in Scrolls

Define the default number of maximum rows to limit the number of rows that appear within the scroll area at one time in bill entry or express bill entry, and define the maximum number of rows that appear in scroll areas in bill search or bill line search.

If you define search parameters that normally fetch 200 rows of billing data, for example, but you set the maximum number of rows to 40, you see 40 rows per chunk of the scroll. You can view the rest of the fetched data, 40 rows at a time, using the chunking arrows. You can also change the maximum number of rows displayed directly in bill entry, express bill entry, bill search, and bill line search.

Euro Currency

The currency control code used for euro currency amounts throughout the Billing tables. Displays EUR by default, which is the euro currency code that the PeopleSoft system delivers in the Currency Code table. If you are not using the International Standards Organization (ISO) currency codes, change this default value to the euro currency code that you are using.

Last BI Interface ID (last billing interface identifier)

Stores the last interface ID used by external sources that pass billing transactions into the Bill Interface structure. External sources that use this ID are responsible for updating and maintaining its value every time they use a number from this field.

Enable Manual Line Numbering

Enables manual invoice line numbering. The Billing invoice line numbering feature enables you to enter invoice line numbers during online bill entry. You can control invoice line numbers when you insert bill lines into a new or existing bill, delete existing bill lines, or update invoice line numbers for existing bill lines. Manual invoice line numbering only applies to bill lines entered online. It does not apply to bill lines imported through the Billing Interface.

Selecting this option activates a Manual Line Numbering flag on the Header - Info 2 page. Manual line numbering functions only if you enable the feature here and set the Manual Line Numbering flag on the bill header to ON.

Enable Online Invoice Render

Select this check box to enable online invoice rendering for the print pro forma job where the invoice form is in BI Publisher format. The invoice document will be rendered online in PDF format if the check box is selected.

Allow Changes to Credit Invoice Header

Select this check box to change certain header fields on a Credit Invoice. If the check box is selected, the user can edit the fields and save them. However, a warning message that the changes are not recommended will be displayed to the user. If the check box is not selected, an error will be displayed when the user tries to change some of the fields on the Credit Invoice Header and the change will not be allowed.

The header fields that can be edited using this option are Currency, Customer, Type, Source, Cycle ID, Pay Terms, Billing Specialist and Sales person.

Process Feature Security

Select this check box to enable Process Feature Security.

Feature function security enables you to define user/role security down to the feature and field level to control access to entire features or individual fields within certain Order Management features.

In Billing, Feature Security will impact customers who use third-party taxes and use the option to Calculate Use Tax on Free Goods on the Billing Business Unit. It limits the entry and/or display of the Use tax basis and Use tax amount on Entry (Line Tax), Inquiry(Line Tax) and Interface pages.

See Defining Feature Function Security.

Bill Entry Hyperlink Option

Determines whether links on the Bill Search pages navigate you to Standard Bill Entry, which is the default value, or Express Bill Entry.

Default # of Lines to Add

The system populates the Lines to Add field on the Bill Entry Express - Line List page with this value.

Express Bill Entry Template

Select a template from the list of templates available.

The express bill entry template allows you to configure the express bill entry page based on your requirement. Header sections and line tabs can be hidden. Within the line tabs, only the fields you select will be displayed. A single Accounting Distributions page is also configurable through the template.

Enable Performance Loop

Select to instruct the Finalization process to sequentially loop through business units when processing bills.

This option improves processing performance by looping through business units instead of processing transactions in a random order.

This option applies to the Finalization process for non-consolidated bills only. Consolidated bills can comprise of bills from multiple business units, thus eliminating the ability for the Finalization process to perform this task on consolidated bills.

Use Invoice Date as Identifier Look Up Date

Select to set the invoice date as the default date for Identifier Look Up. If the option is not selected, current date will be used for Identifier Look Up. This will allow the user to retain the functionality of using current date for all pricing.

Allow Override of Identifier Look Up Date

Select to allow override of the Identifier Look Up Date. If this option is selected, the Identifier Look Up Date is displayed for each Bill Line in Bill Entry or Express Bill Entry. The field may be changed for each line.

Use Effective Dated Identifier Description for Generating Recurring Bills and Copied Bills

Select this flag to update the latest identifier description on the newly created invoices. The description will be updated for the new invoices created through Copy Bill and Recurring Bill.

Reporting Currency

According to the selected currency, all the transaction amounts are displayed on the Insights dashboard pages.

Click the Search icon and select the currency type from the Look Up Reporting Currency pop-up window.

For example, if you select the currency type as USD, all the transaction amounts are displayed in US Dollar.

Rate Type

According to the selected Rate Type, the currency is converted and displayed on the Insights dashboard page.

For example, if the Reporting Currency is USD and Rate Type is CRRNT, all the transaction amounts are displayed in US Dollar as per current exchange rate.

Authorize Delete Attachments

Select to indicate that you want to authorize specific roles to delete attachments from the Header Documentation Page and the Line Documentation page of an invoice. When you select this check box, the Roles Authorized to Delete Attachments appears.

Deselect to allow all users to delete attachments from invoices.

Role Name

Select the roles that you want to grant the ability to delete attachments from Header Documentation Page and the Line Documentation page of an invoice. The user who originally attached the file can delete as well.

Use Bill Source, Bill Type, or Billing Options

Select to have the system automatically populate online bills and bills from the billing interface using the information above.

Deselect to default the Collector and Credit Analyst from the Customer - Bill To options.

GL Options

Define the level of detail that you pass to the system that generates your general ledger accounting entries.

If you select Business Unit or Bill Type, the GL Options page appears, where you can define the GL level options that default to all existing business units or bill types, respectively.

GL Level

(Required) Define how the system passes accounting entries to your general ledger system.

If you select System in the GL Options group box, the GL Level field on this page becomes available for entry. Select one of the following values:

AR Creates GL Acct (accounting) Entries: Receivables creates accounting entries and passes them to your general ledger system. Select this value to indicate that Billing will not track accounting information, and to disable any validation requirements for values defined for each revenue line of a bill when you change the status to RDY.

BI Creates GL Acct Entries: Billing creates accounting entries and passes them to your general ledger system.

No GL Accounting Entries: You pass no accounting entries to your general ledger system.

Enable Contract Liability

Enables calculation and creation of accounting entries to be posted to your general ledger for future accounting periods. Use this to process bills that contain revenues to be realized in a future accounting period. This option is available for entry only if you selected BI Creates GL Acct Entries in the GL Level field.

Before you can generate contract liability, you must select this check box and define the future period accounting dates parameter at the same level that you set the GL options. For example, if you defined the GL options at the business unit level, select Enable Contract Liability and define the future period accounting dates parameter on the GL Options page to display by default all business units. On the Billing Definition - Business Unit 2 page, you can select values different from the defaults selected on the GL Options page. If you defined the GL options at the bill-type level, select Enable Contract Liability and define the future period accounting dates parameter on the GL Options page to display by default all bill types. On the Bill Type 2 page, you can select values different from the defaults selected on the GL options page.

Future Period Accounting Dates

Determines the accounting date that the system uses when you create future-dated accounting entries, and is available only when you select the Enable Contract Liability check box. Select First Day in Accounting Period to post contract liability to the proper realized income account on the first day of the realized accounting period; select Last Day in Accounting Period to post on the last day of the realized accounting period.

Proration Method

The calculation method used to divide and distribute contract liability across accounting periods. Click the Detail button to access the following valid proration method values:

(1) By Days Within Range: The system divides the number of revenue days in the period by the number of days in range.

(2) Evenly Using All Pds (periods): The system divides the total invoice line amount by the number of periods in the range. Revenue is recognized in equal portions for each accounting period, regardless of the number of days in each period.

(3) Evenly Using Mid-Period Rule: The system divides the total invoice line amount by the number of recognizable periods in the range. The number of recognizable periods is derived from applying rules to start/end days and mid-period day to determine whether the first and the last periods are recognizable or excluded entirely from the calculations.

(4) Evenly/Partial by Days: The system divides the total invoice line amount by the number of recognizable periods in the range. The number of recognizable periods is derived from applying rules to start/end days and mid-period day to determine whether the first and the last periods are recognizable or excluded entirely from the calculations.

(5) User Defined Proration Method: Available if you want to create your own proration method.

Mid-Period # of Days

Enter the day in an accounting period that determines whether the accounting period is either fully recognizable or not recognizable at all. You can specify the mid-period day here, or allow the system to assign the date. The system defines the mid-period day by dividing the number of days in the accounting period by two and rounding to the nearest whole number. This field is available only when you select the proration method Evenly Using Mid-period Rule.

Error on Closed Period

Select to prevent invoices from being saved with Ready status during closed accounting period.

If the accounting date is in closed accounting period, then the invoice cannot be saved with the status Ready. Also, the invoice cannot be processed in the subsequent billing processes.

Warning on Closed Period

Select to allow invoices to be saved with Ready status during closed accounting period.

If the accounting date is in closed accounting period, then the invoice can be saved with the status Ready but a warning message is displayed. The invoice can be processed in the subsequent billing processes.

AR / AP Options

Define the level of detail to pass to your accounts receivable and accounts payable system.

If you select in this group box Business Unit or Bill Type, the Default AR/AP Level page appears, where you can define the AR Level, AR distribution or AP Level option that displays by default all existing business units or bill types, respectively.

AR Level

Define the level at which Billing passes open items to your receivables system. This field is available for entry only when you select System in the AR Options group box. Select from the following values:

Bill Line is AR Open Item: Billing passes each bill line as an open item in the receivables system.

Header is AR Open Item: Billing passes each bill as an open item in the receivables system.

No AR Open Items: Billing passes no open items to the receivables system.

AR Option

Define the level of detail for passing AR account distribution to your accounts receivable system. This field is available for entry only when you select System in the AR Options group box. Select from the following values:

Use Header for Distribution: Send an AR account with each invoice/open item. Use this AR option only in conjunction with the AR level Header is AR Open Item or No AR Open Items.

Use Line for Distribution: Send an AR account for each line of the invoice. This is the only option available if you select the AR level Bill Line is AR Open Item.

InterUnit AP Level

Define the level at which PeopleSoft Billing populates the AP Voucher Staging records. Select from the following values:

Bill Line is AP Voucher: Billing generates an AP voucher for each bill line.

Header is AP Voucher: Billing generates an AP voucher for each bill header.

No AP Voucher: No voucher is created.

Bills Created Online

If this check box is selected, the contract number and bill plan as well as project information are required to be populated for the manually entered bill to interface with . If the check box is deselected, only the project information is required for a manually entered bill to interface with .

Bills Created by Interface

This option is available only if Bills Created Online option does not require contract information. This option determines if bills loaded through billing interface for system source of BBI or blank will require contract information in order to interface to . This option has no impact on interface from other system sources.

Accounting Display Template

Bill entry accounting templates enable you to define a selection of ChartFields that you want to work with while in the bill entry pages. If there are ChartFields that remain a constant value when you enter accounting information for your invoices, you may configure a template to exclude this ChartField. Defining an accounting template minimizes keystrokes in data entry, and keeps your page free of redundant information. Define accounting templates on the Bill Entry - Acctg Template page.

You can define your bill entry accounting template at the system, business-unit, bill-type, or bill-source level. If you select System, the Template field option becomes available for entry, where you can select a valid predefined bill entry accounting template ID to ensure that all billing activity uses the same bill entry accounting template.

If you define a bill entry accounting template at the business unit, bill type, or bill source level, enter a default template ID.

Currency Conversion Date

Select the date for the system to use for currency conversion by the Contracts billing process. Values include: Accounting Date and Transaction Date. This field is also used for as-incurred revenue processing (PSA_ACCTGGL) for currency conversion.

Reduce by retainage first and Apply retainage upon release

If you select Reduce by Retainage First and do not select Apply Retainage Upon Release, the system applies the reduced transaction to the limit and never applies the retainage to the limit.

If you select both Reduce by Retainage First and Apply Retainage Upon Release, the system backs the retainage out of the transaction; upon your releasing the retainage on the billing plan, the system applies the retainage to the limit.

Summ. Limit for Govt Contracts

Select to enable summary limits to be calculated when the Limits process (CA_LIMITS) runs. This option is used only for government contracts.

This option determines if certain fields and pages appear that are used with summary limits for government contracts. For example, if this option is selected, the PVN Generation Level field is shown on the Contracts Business Unit - Defaults page and the Contract Header - Billing Options page.

If this option is selected, the Limits process summarizes the excess amounts for each contract line when adding rows to PROJ_RESOURCE. The summarized rows are passed to PeopleSoft Billing with a billable (BIL) and revenue (REV) analysis type, and potentially to General Ledger and Receivables.

If this option is not selected, the Limits process does not summarize the incoming transactions when adding them to PROJ_RESOURCE. Instead, if the limit is exceeded, the process creates over the limit (OLT) and revenue over the limit (ROL) analysis type rows. In other words, if this option is not selected then the logic of the Limits process when it processes a government contract, is same as a standard contract. However, if this option is selected, for only government contracts, the Limits process summarizes incoming transactions.

For more information about the summary limits process:

See Understanding Summary Limits.

Split to Match Limit Exactly

Select to enable OLT splits for contract lines with limits. When you select this option, the system splits a OLT row into one BIL line and one OLT line. This allows you to reach the limit amount exactly with the BIL line and the system places the remaining amount onto an OLT line.

If the Enable Summary Limits option is selected, this option applies only to regular contracts, not government contracts.

For contracts with a classification of Government, when the Limits process evaluates revenue transactions against revenue limits, the resulting revenue (REV) rows are either passed to the general ledger or marked as revenue over the limit (ROL) and passed to . Select the Split to Match Limits Exactly check box to enable the system to split a REV (revenue) row into one REV line and one ROL (revenue over-the-limit) line when a revenue transaction breeches the limit defined for the contract line. This selection enables you to reach the limit amount exactly with the REV line, while passing the remaining transaction amount on to a ROL line.

Processing Order Template

Select a template that you want the system to use during the Limits Process to determine the sequence in which transactions are processed based on your business process. This list is based on the Processing Order Templates defined in the Process Order Template page.

See Setting Up a Processing Order Template.

Pay/Bill Management Installed

Select if you have the Pay/Bill Management application installed on your system.

Defer Line Attributes to Batch

Select to defer processing from real time to batch. When you save contract lines to a contract, the system creates accounting distributions, and optionally, billing and revenue plans. In high volume cases, deferring processing of these attributes from real time to batch may speed up contract data entry. However, if you choose this selection, the contract attributes are not immediately available.

Federal Reimbursable Agreement

Select to enable reimbursable agreement functionality. By selecting this option, the Federal Reimbursable Agreement value appears in the drop-down list for the contract classification field when adding a new contract. While the value in the contract classification field defaults to Standard, you can select to specify the contract as a reimbursable agreement. Reimbursable agreements are subject to additional edits as described in the PeopleSoft Contracts. documentation.

Agreement Amount Restricted

Controls whether the amount field on the Contract General page is open and editable upon adding a contract or unavailable for entry. If you select this check box, the amount field on the Contract General page is unavailable for entry and the system populates the amount field.

This field appears on the page only if you select the Federal Reimbursable Agreement check box.

Separate Fixed Billing and Revenue

Select to define and apply different amounts for billing and revenue on amount based and percent based contract lines. Options selected here default to the Contracts Business Unit when new business units are created. By default this option is not selected.

Separate As Incurred Billing and Revenue

Select to define and apply different rates for billing and revenue on rate-based contract lines. Options selected here default to the Contracts Business Unit when new business units are created. By default this option is not selected.

Hold Billing on Unpaid Cost

The value selected here defaults to a similar selection on the Sponsor (Customer) when one is created.

Hold Revenue on Unpaid Cost

The value selected here defaults to a similar selection on the Contract when one is created.

Calendar SetID

Select a SetID for your calendars.

Detail Calendar

Select a calendar with the lowest level of time periods for which you want to sum and display forecasted revenue.

Summary Calendar

Select a calendar with a higher level of time periods than the detail calendar, for which you want to sum and display forecasted revenue.

Acctg Definition SetID (accounting definition SetID)

Select an accounting definition SetID for the Journal Generator. The system uses the value in this field for streamlined revenue processing.

Acctg Definition Fix Fee (accounting definition fix fee)

Select an accounting definition for fixed fee contract lines. The system uses the value in this field for streamlined revenue processing.

Acctg Definition Projects (accounting definition projects)

Select an accounting definition for rate-based contract lines. The system uses the value in this field for streamlined revenue processing.

Acctg Definition TBP (accounting definition Transaction Billing Processor)

Select an accounting definition for contract lines coming from the Transaction Billing Processor. The system uses the value in this field for streamlined revenue processing.

Reporting Currency

Select the currency that will be used across all Business Units for reporting in the Contract Analytics dashboard.

Rate Type

Select the rate type to be used for converting amounts to the defined reporting currency.

Field Name

Displays DEPTID by default. If you have performed ChartField configuration or created another field that represents a department in your organizational structure, select the field name for your department ChartField.

Limit

Enter the number of expense reports that the system displays when a user accesses the Expense Inquiry Bot. The default is 10, which indicates that the system displays the last 10 expense reports based on the date submitted. You can change this setting.

For more information about the Expense Inquiry Bot, see Inquiring on Expense Reports Using the Expenses Skill

Combo Edit

Activates combination editing, which prevents adding rows containing invalid combinations of ChartFields.

Workflow Enabled

Links the expense system to PeopleSoft Workflow so that you can automate your expense-related business processes and send emails to employees regarding expense reports, approvals, cash advances, and so forth.

Allow Overage Accounting

Select to enable Expenses to process amounts exceeding approved limits for expense types. When you set up an expense type, you can select a billing code parameter called Overage for that expense type.

Selecting this option activates the Overage column on the Expense Types 2 page, which allows employees to charge a different account for the amount they spend over their approved limits for the expense types. This option must be selected if you are enabling DCAA.

DCAA Enabled (Defense Contract Audit Agency enabled).

Select to enforce DCAA audit requirements for time reporting. When selected, Expenses enforces DCAA compliance and functionality, unless you disable DCAA processing for specific business units or employees.

See Expenses Definition - Business Unit 1 Page.

See Maintaining Employee Organizational Data.

One Step Project Staging

Select to enable users to stage time reports and adjustments in Expenses and automatically call the PC_EX_TO_PC Application Engine to stage the data into the PeopleSoft tables. If this option is disabled, the Expenses process only stages the transactions. You must then manually execute the PC_EX_TO_PC process from the menu.

Use Expense Type Category

Select this check box to allow users to search expense types by categories. By default, this check box is not selected. When this check box is selected, the Select Expense Type Category button will be displayed next to the Expense Type field whenever you create or modify an expense reports.

Scanning not enabled

Select to prevent your expense system from using bar code scanning.

Preprinted Envelopes used

When you select this option, scanning a preprinted envelope from the Receipt Barcode Verification page populates the Receipt ID field with a value different from the Report ID field. Track receipts by placing them in an envelope printed with a bar code; track expense reports by using a bar code printed on the report itself.

If this option is not selected, the Receipt ID field on the Receipt Barcode Verification page is inactive.

Preprinted Envelopes not used

When you select this option, selecting an expense report ID from the Receipt Barcode Verification page populates the Report ID field and the Receipt ID field. Therefore, you can track receipts using the same bar code as for the expense report.

Method

Select Font to use a font stored on the client machine; select None for no bar coding.

Option

Select an option that indicates how you want to store receipts.

Options include:

• Attachments Only – Select to indicate that you want to use the attachments feature with expense transactions. Business unit configuration can refine or override this option.

• Both Imaging and Attachments – Select to indicate that you want to use the receipt imaging functionality and the attachment functionality with expense transactions. Business unit configuration can refine or override this option.

  When this option is selected, all fields are active on the Receipts Required Page.

• No Imaging/Attachments – Select to indicate that you are not using this feature for all business units.

  When this option is selected, all fields are gray (not active) on the Receipts Required Page.

• Receipt Imaging Only – Select to use the receipt imaging functionality without using the attachment functionality.

Attachment Location

Select an option to indicate where attachments are allowed for expense transactions at the installation level. This field appears only when Attachments Only or Both Imaging and Attachments is selected in the Option field.

Options include:

• Header Level

• Header and Line

• Line Level

• No Attachments Allowed

The value you select in this field determines the open fields on the Receipts Required Page.

Last Advance ID, Last Report ID, Last Time Report ID, Last Travel Auth ID and Last My Wallet Doc Id

Expenses uses automatic numbering to identify expense documents. This region displays the most recently used number for cash advances, expense reports, time reports, and travel authorizations.

Project Manager

If selected, the system searches for the designated project manager in the system and routes the expense documents to that person.

HR Manager - Supervisor

If selected, the system searches the employee table to find the employee's manager who is the designated approver.

Project Approval List Routing

Select to require special or supplemental approvals following the Project Manager approval.

HR Manager - Supervisor

The system searches the employee table to find the employee's manager or supervisor who is the designated approver.

Approval List Routing

The system searches the approval tables to find the correct approver for the employee's business unit.

Accounts Payable or Payroll

Select where the employee expense reimbursements should come from, when the Stage Payments process runs. See Staging Payments.

This setting applies to the installation level only. This option is also specified at the business unit level using the Expenses Definition - Business Unit 1 Page and at the employee level using the User Payment Option Page.

This selection applies only to expense payments for employees. You still use your payables system for expense payments to other recipients, such as credit card vendors.

Enable Email Approvals

Select to enable email approvals for expense transactions when no risk template is defined in the system or no risk template is assigned to an approver. When a risk template is defined and assigned to an approver, the template overrides the email approval setting on the Installation Options - Expenses page.

See Setting Up Risk Templates for PeopleSoft Expenses.

Bank ID Qualifier

Displays part of the bank table used to differentiate banks within the same country.

Payment Method

Select how expense payments will be made. Values are:

• Automated Clearing House: Send all expense payments to a central location for distribution to individual employee bank accounts.

• Electronic Funds Transfer: Reimbursement will occur using an electronic funds transfer or a direct deposit to the employee's bank account.

• Giro - EFT: Reimbursement will occur using an electronic fund transfer. This type of EFT is a form of payment that is supported only in Singapore.

• System Check: Reimbursement is in the form of a paper check. This is the default payment method.

Expense Transaction Code

Select the transaction code to use for interunit and intraunit processing of expense reports. The transaction code is associated with ChartField values for various accounting entry types.

Advance Transaction Code

Select the transaction code to use for interunit and intraunit processing of cash advances. The transaction code is associated with ChartField values for various accounting entry types.

Include Account Maintenance

Select to indicate that the account maintenance process should run during the Load External Data process. This applies to American Express, Visa, and MasterCard credit cards.

Deselect to indicate that only transaction data loads during the Load External Data process

Update Profile for New Account

Select to indicate that the Load External Data process automatically adds a new account to the employee profile if there are credit card numbers in the file that can be matched with an existing employee. This applies to American Express, Visa, and MasterCardV3 (xml file).

Deselect to indicate that all new credit card information is sent to the error table where the error message must be reviewed and corrected.

Credit Card Multiple Vendor

Select to enable multi-vendor credit card load. This option allows you to map one or more card issuer for each data source on the Payment Type - Corporate Card Page. When this option is selected, you need to provide a SetID for the credit card issuer, when loading external data using credit card files on the Load External Data Sources Page, and when mapping credit card codes to payment types on the Payment Type – Corporate Card page.

Urgency Options

Click to access the Installation Options - Urgency (in Days) Page.

Reporting Currency

Select the currency to use across all business units for reporting in the Expenses dashboard.

Rate Type

Select the rate type to use for converting amounts to the defined reporting currency.

Duplicate Review Required

Select to indicate that expense reports cannot be submitted if duplicate conditions exist.

If selected, the system checks for duplicate conditions and displays an Expense Entry Error at the top of the Expense Entry page indicating that there are duplicate lines. You are required to enter a reason code in order to submit the expense report using the Possible Duplicates Exist Page.

If not selected, you can submit expense reports without selecting the Review Duplicate Lines button and reviewing the duplicate information.

Regardless of whether this check box is selected, PeopleSoft Expenses checks for duplicate conditions.

Prompt for Employee ID

Select to indicate that the system should look to authorized user configuration when employees create expense reports. When selected, the Employee Search Page (Delegate) is displayed to a delegate when the create an expense report. The delegate selects Create for Self, or an employee for the expense report.

This option is used when you have employees who can create expense reports on behalf of another employee. You must select this option and then authorize "delegate" employees using the Authorize Expense Users (Search) Page.

Journal Approval Method

Specify one of the following journal workflow approval methods for general ledger journal entries and standard budget journals:

• Approval Framework: Select this workflow methodology, which provides a configurable framework to simplify the approval process implementation. Also, select this option if you are enabling Mobile Approval Framework. This is the default value for the field.

  See Understanding Configurable Workflow

  See also Understanding the Journal Entry Approval Process

• Virtual Approver: Select this journal approval workflow methodology, which requires the use of PeopleSoft Application Designer to define business processes, activities, business events, worklists, routings, and approval rule sets.

  Note: You must reference previous releases of this documentation for setup steps using Application Designer.

Automatically Approve Non-Anchor BU Journals

Select to indicate that the system only submits the combination of (anchor BU, journal ID, journal date, line BU = anchor BU) for approval. All other combinations of (anchor BU, journal ID, journal date, line BU <> anchor BU) is set to “Approved to Post” (per existing logic, the InterUnit journal can’t be posted until the anchor BU is approved). This way, only one approval instance is assigned to an InterUnit journal, which triggers one set of notifications.

This option does not impact non-InterUnit journal approvals.

This option is only available when the Journal Approval Method is Approval Framework. This option is hidden when the Journal Approval Method is Virtual Approver.

Automatically Post Journals after Fluid Approval

Select to automatically post journals that are selected to be approved using PeopleSoft Fluid pages such as the Pending Approvals (summary) Page or the Pending Approvals - Journal Entry Page.

This option removes the requirement to run the Post Journals process separately.

The post process only runs for approvers who have authority to post journals.

Journal Delete Method

Select one of the following methods for handling journal deletion:

• Physical Delete: When using this option and you delete a journal from the Journal Entry - Lines page, the system deletes all the related journal data from all relevant journal tables. This is the default and historical method of deleting journals (same method in prior releases). With this method, the only remaining trace of the deleted journal is if audit logging was enabled for deleted journals.

• Logical Delete: When using this option and you delete a journal using the Journal Entry - Lines page, the system treats the following in the same way as the Physical Delete:

  • Removes Commitment Control data from the Commitment Control records.

  • Removes approval data, regardless of approval method (Virtual Approver or Approval Framework (AF, formerly AWE)).

  • Removes Suspense cross references.

  Unlike the Physical Delete method, the system retains the deleted journal data in the following records:

  • Journal Header (JRNL_HEADER)

  • Journal Header Attachments (JRNL_HEADER_ATT)

  • Journal Line (JRNL_LN)

  • Journal Balance (JRNL_CF_BAL_TBL)

  • Journal InterUnit Anchor (JRNL_IU_ANCHOR)

  • Journal VAT (JRNL_VAT)

  • Open Item (OPEN_ITEM_GL)

  • Journal Header Error (TSE_JHDR_FLD)

  • Journal Line Error (TSE_JLNE_FLD)

  You can view the logical deleted journal via the journal entry components (and journal inquiry components) in the same way as you would view a posted journal (Display Only mode) and the only action that you can perform is to copy the deleted journal. The system marks the logical deleted journal as follows:

  • Journal Header Status = D (Deleted).

  • Budget Header Status = N (Not Budget Checked).

  • Approval Status = N (None).

  Create/Update Journal Entries - Lines Page

Execute on Server

Enter a default process scheduler server name for the online journal edit process to use when journals are edited online. If this field is blank, the online journal edit process is scheduled without a process scheduler name. In this case, the process is typically picked up by the primary scheduler and assigned to the next available process scheduler server.

Sleep Time

Enter the time interval (in seconds) that the online PeopleCode sleeps between checking the journal edit process status. Once the journal edit process is complete, and after the system checks the status, it refreshes the component to show the edited journal. Supplying the right interval to meet your organization's needs can be an important factor in preventing a bottleneck or deadlock when multiple journal edit processes are continually submitted. The Online Journal Edit does not release the journal entry page until the previous edit process finishes. In prior releases, the interval in seconds that the PeopleCode would check the process scheduler server status was 10 seconds. This may be too long, particularly when using Commitment Control. Select the ideal number of seconds for your organization depending on your environment and your process scheduler server settings.

Online Mode

Select to indicate that the Journal Edit and Journal Post processes run in online mode, which calls the Application Engine process from the page.

Deselect to indicate that the Journal Edit and Journal Post Processes are to run in batch mode.

Validate Journal Source in Journal Copy

Select this option to receive an error when copying a journal with an inactive journal source.

Bypass IU for Journal Balanced By Base Currency (bypass inter unit for journal balanced by base currency)

Select to bypass InterUnit processing for journals when all journal lines are balanced by base currency.

Generate IU Lines for Non-Zero Balanced Lines (generate Inter/IntraUnit lines for non-zero balanced lines)

Select this option to generate InterUnit and IntraUnit lines for non-zero-transaction-amount lines in the event that the summarized transaction amount is equal to zero but the summarized base amount is not equal to zero. The fields that are used to group the journal lines to calculate the summarized amounts are: Business Unit, Balancing ChartFields, Other Balancing Fields specified in System Transaction Definition for Inter/IntraUnit processing, Foreign Currency, Base Currency, Rate Type, Rate Divisor, Rate Multiplier, and Account Balancing Attributes (if selected).

Authorize Delete Journals

Select this check box to indicate that you want to control who is authorized to delete journals that are entered by other users.

Deselect this check box to indicate that any user can delete journals that are entered by other users.

Role Name

Select the role or roles who is authorized to delete journals that are entered by other users.

Project

Select to indicate that projects are to be used as the source for calculating transaction balances on the summary, detail, and transaction pages. When Project is selected, the Reporting Analysis Group group box appears on this page. In addition, when Project is selected, you should run these processes to maintain transaction data in PROJ_RESOURCE:

• Purchasing to process (PC_PO_TO_PC).

• Payables to process (PC_AP_TO_PC).

• Requisitions to process (PC_PO_TO_PC).

Commitment Control

Select to indicate that commitment control is to be used as the source for calculating transaction balances on the summary, detail, and transaction pages. When Commitment Control is selected:

• The Third Party Cost Account field appears on this page.

• The budget ledger should include the business unit, Project ID and, or the Activity ID, and Account.

• Budget checking must be line-by-line.

• Expense transactions come from the KK_ACTIVITY_LOG table and are stamped with an end of the month date.

Budget Group by

If the Transaction Source is Project, select the ChartField that is defined in the PROJ_RESOURCE table. Only values with a PC transaction source are shown.

If the Transaction Source is Commitment Control, select the ChartField that is defined in the KK_TRANS_LOG table. Only values with a KK transaction source are shown.

Third Party Cost Account

Select the account to use to display transactions in the Third Party Cost section of the Expenditure Details Inquiry page. This is an optional field. If you leave this field blank and the transaction source is Commitment Control, the system does not separate third party costs.

Tree SetID

Select a SetID to use for calculating actuals balances that appear on the Budget Status tab of the Award Detail and Project Detail pages.

Reporting Tree

Select the tree to use for calculating actuals balances that appear on the Budget Status tab of the Award Detail and Project Detail pages. Only account-based trees are available. If no reporting tree is selected, or if the account in the transaction data cannot be found in the reporting tree, then the transaction data is summed using UNKNOW as the budget category.

Sponsor Expenditures

Select the analysis group for reporting sponsor expenditure balances. The Grants Sponsor Actual Costs (SPACT) analysis group appears as the default. The analysis group that is selected controls the analysis types that are included in the transaction balance calculations, which appear on the award and project summary and detail pages. The analysis types that are included in the SPACT analysis group are ACT, GLE, PAY, and SFA.

Sponsor Encumbrances

Select the analysis group for reporting sponsor encumbrance balances. The Grants Sponsor Encumbrances (SPENC) analysis group appears as the default. The analysis group that is selected controls the analysis types that are included in the transaction balance calculations, which appear on the award and project summary and detail pages. The analysis type that is included in the SPENC analysis group is COM.

Sponsor Pre-encumbrances

Select the analysis group for reporting sponsor pre-encumbrance balances. The Grants Sponsor Requisitions (SPREQ) analysis group appears as the default. The analysis group that is selected controls the analysis types that are included in the transaction balance calculations, which appear on the award and project summary and detail pages. The analysis type that is included in the SPREQ analysis group is REQ.

Third Party Expenditures

Select the analysis group for reporting third-party expenditure balances. The analysis type and analysis group for third-party expenditures is user-defined. Therefore an analysis group does not appear by default.

Cost Share Expenditures

Select the analysis group for reporting cost share expenditure balances. The Cost Sharing Analysis Group (CSTSH) analysis group appears as the default.

Cost Share Encumbrance

Select the analysis group for reporting cost share encumbrance balances. The Cost Sharing Commitment Balance (CSCOM) analysis group appears as the default.

Cost Share Pre-encumbrance

Select the analysis group for reporting cost share pre-encumbrance balances. The Cost Sharing Requisition (CRQ) analysis group appears as the default.

Automatic Lease Approval

Select to enable lease activation for a lease. If selected, the roles defined as an Internal Administrator and Internal Manager can activate leases. If deselected, only the roles defined as Internal Manager can activate leases.

See Defining Lease Administration Roles.

Apply ASC 842, IFRS 16 and GASB 87 Accounting

Select to apply ASC 842, IFRS 16, and GASB 87 accounting standards.

Certain functionality such as the identification of initial direct costs and lease incentives becomes available after this check box is selected. This is a one-time selection that cannot be changed after save and should not be selected until the organization is transitioning to the new accounting standard.

Business Unit

Select the value for the Manufacturing business unit that will receive changes from the PeopleSoft Product Lifecycle Management (PLM) system.

Standard Unit of Measure

Define a value for all inbound items being added. This is useful if all inbound items will share the same UOM from the PLM system (such as EA).

Item Status Mappings

Define the item life cycle status mapping for items with a status of:

• Active

• Discontinue

• Hold

This value is used when change orders are released to the PeopleSoft system. The PeopleSoft item status (SetID and business unit) is based on the affected item life cycle value for each item on a change order within the PDX XML. Therefore, any valid life cycle status that can be included on a change order sent to the PeopleSoft system must be mapped in this group box.

The LifeCycle Phase field on this page can contain commas to define a one-to-many mapping between the PeopleSoft system and the PLM system. For example, the screen shot shows how the life cycle status of Production and Preliminary are to be considered an Active item status for the PeopleSoft system item status.

Project Portfolio Mgt Installed (Project Portfolio Management installed)

Select to indicate that PeopleSoft Project Portfolio Management is installed. When Project Portfolio Management is installed, project requests can begin only in Project Portfolio Management and not in Program Management.

Enable Project Request Workflow

Select to activate the project request workflow options on this page.

Require Funding Department Manager approval

Select to require that project requests be approved by a funding department manager before projects can be created and assigned resources.

Notify when Project Request is created

Select to indicate that an electronic notification is sent to the appropriate parties when a project request is created.

Notify when Project Request is updated

Select to indicate that an electronic notification is sent to the appropriate parties when a project request is updated.

Notify when Detail Plan is created

Select to indicate that an electronic notification is sent to the appropriate parties when a detail plan is created for a project request.

Notify when Project Request is approved

Select to indicate that an electronic notification is sent to the appropriate parties when a project request is approved and the project can be created.

Notify when Project Request is denied

Select to indicate that an electronic notification is sent to the appropriate parties when a project request is rejected.

Enable Workflow

Select to enable program budgeting workflow.

Enable Issue Management Workflow

Select to activate the Issue Management workflow options on this page.

Issue Summary

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue summary on the Issue page.

Issue Priority

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue priority on the Issue page.

Resolution Description

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue resolution description on the Issue page.

Issue Notes

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue notes on the Issue - Notes and Attachments page.

Issue Description

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue description on the Issue page.

Issue Status

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue status on the Issue page.

Actual Resolution Date

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue actual resolution date on the Issue page.

Issue Attachments

Select to trigger workflow to the appropriate program, project, or activity owner when a user adds issue attachments on the Issue - Notes and Attachments page.

Enable Activity Resource Workflow

Select to activate the Resource Name workflow option on this page.

Resource Name

Select to enable the ability for project managers to notify resources of new activity assignments from the Resources page.

Enable Deliverables Workflow

Select to activate the Assigned To workflow option on this page.

Assigned To

Select to provide the project manager the option to trigger email notification to the resource for assigned deliverables.

SetID

Enter a SetID that identifies the default control tables tableset.

Temporary File Path

Enter a file path and directory on the application server that are needed to import a third-party application and project tree into . The Load Projects and Activities Application Engine process (PC_INTF_GEN), which is used to load projects and activities into , stages the project tree as a flat file to this directory and invokes the Projects Tree Integration Application Engine process (PC_TREE_LOAD) to load it into .

The default value is c:\temp\.

Last Project ID

Enter a numeric value that specifies the last project ID issued.

Last Transaction ID

Enter a numeric value that specifies the last transaction ID issued. The default value is 10000000.

Enable Separate Debit/Credit

Select to enable separate debit and credit entries for account processing. The default value is deselected.

Allow Multiple Report Summary

Select to refresh the rows in the Project Transactions Reporting table (PC_RPO) based on the user's operator ID and the security defined for that user. If deselected, the system overwrites the Project Transactions Reporting table each time that the Report Summarization Application Engine process (PC_RPO) runs and is not subject to project-level security.

See Creating and Modifying Reports Using the Report Summarization Process.

Enable Organization

Select to enable transorganizational accounting, which is the ability to charge transactions to an organizational entity that differs from that of the resource creating them.

Enable Sharing

Select to enable cost and revenue sharing between a resource's organization and the organization that owns the project or activity.

Enable Projects Budgeting

Select to activate budgeting functionality including the creation of budgets through online pages or integration with Microsoft Project 2002.

When this option is selected and you create budget plans, the budgets are stored in the Project Budget Plan (PC_BUD_PLAN) and Project Budget Detail (PC_BUD_DETAIL) tables. Upon finalization of these budgets, transactions are sent to the Project Transaction table (PROJ_RESOURCE) and updated in the Summary Budget Data table (PC_BUD_SUMMARY). The Summary Budget Data table is used for delivered reporting analytics.

Deselect this option for the system to send transactions to the Project Transaction table only. The default value is deselected.

Default Calendar ID

Select a default calendar to use for project budgeting. The default value is MN (monthly period calendar beginning January 1). This field is available only if you select the Enable Projects Budgeting option.

If you use Program Management, this field is used as the default budget period when you create budget detail lines by using the Program Budgeting feature. Each plan may use a different budget calendar.

Default Number of Periods

Enter a default number of time periods to use in budgeting. The default value is 12, and the field is a two–digit field. Therefore, you cannot exceed a value of 99. This field is available only if you select the Enable Projects Budgeting option.

Allow Get Plan Distribution by Department

Select to enable users to enter one or more general ledger (GL) business units, departments, and distribution percentages during the budgeting process for the system to use to distribute resource costs to budget detail rows. Deselect this option to distribute costs to budget detail rows based on the GL business unit and department from the budget items that are entered on the Resources by Activity page in Program Management.

When you select this option, the Distribute Activity Resource Amounts page appears when you click the Get Plan button on the Budget Plan page.

This field appears only if you use Program Management. The default value is option selected.

Max Budget Items to Retrieve

Enter a value to control how many budget items are initially displayed on the Budget Detail Page. A value of 0 (zero) displays all budget items, which is recommended unless the you are experiencing performance issues. This field can be used to improve the time required to initially display the page for budget plans that may have many activities or budget items.

This installation level field is the default value when adding new budget plans. However, it can be overridden on the Budget Plan Page, per budget plan. 

Cost Budget

Select a default analysis group to use for cost budgets in budgeting. The analysis group that you enter in this field appears as a default value for the Cost Budget analysis group on new projects. You can override the default value at the project level.

Revenue Budget

Select a default analysis group to use for revenue budgets in budgeting. The analysis group that you enter in this field appears as a default value for the Revenue Budget analysis group on new projects. You can override the default value at the project level.

Actual Cost

Select a default analysis group to use for actual cost transactions throughout the system. The analysis group that you enter in this field appears as a default value for the Actual Cost analysis group on new projects. You can override the default value at the project level.

Actual Revenue

Select a default analysis group to use for revenue transactions throughout the system. The analysis group that you enter in this field appears as a default value for the Actual Revenue analysis group on new projects. You can override the default value at the project level.

Billing

Select a default analysis group to use for billing transactions throughout the system.

Forecast Cost

Select a default analysis group to represent the estimate at completion costs for a project. The analysis group that you enter in this field appears as a default value for the Forecast analysis group on new projects. You can override the default value at the project level.

Forecast Revenue

Select a default analysis group that appears as the default forecast revenue analysis group on the Definition page. The FREV analysis group is predefined and contains the same analysis types as the PSREV analysis group plus the ETB (billing estimate to complete) analysis type. Users can modify this value to any analysis group that is defined in the system.

See Analysis Groups.

Requisition Reversal

Select an option that determines the calculation method that the system uses to reduce the balance of purchase requisitions as corresponding purchase orders are dispatched. Available values are:

COM Amount: Reduces purchase requisitions by the quantity and amount of corresponding purchase orders when they are dispatched.

REQ Rate: Reduces requisitions by using the committed quantity multiplied by the cost per unit on the purchase requisition. This is the default option.

REQ Total: Reverses the purchase requisition entirely when any corresponding purchase order is committed.

From Feed

Select to automatically run the Purchasing Adjustment process (PC_POADJUST) when the Purchasing to Application Engine process (PC_PO_TO_PC) runs. The Purchasing Adjustment process creates a requisition reversal row in the Project Transaction table.

Purchase Order Reversal

Select an option that determines the calculation method that the system uses to reduce the balance of purchase requisitions as corresponding vouchers and material requests are processed. Available values are:

COM Rate: Reduces the purchase order based on the actual quantity from purchase order vouchers or material requests multiplied by the line cost per unit on the purchase order. This is the default option.

ACT Rate: Reduces the purchase order in the amount of the actual quantity and cost.

From Feed

Select to automatically run the Purchasing Adjustment process when the Payables to Application Engine process (PC_AP_TO_PC) runs. The Purchasing Adjustment process creates a purchase order reversal row in the Project Transaction table.

File Attachment Option

Select a location to store file attachments. Available values are:

File Server Select to store files on a file server. This option is a more efficient way to store files; however, it requires that you set up an FTP to the file server. This is the default option. If you select this option, you must enter an attachment directory in FTP Root field.

Database Select to store files in a database.

FTP Root

If you store attachments on a file server, enter the home directory where the attachment files are stored. This field appears only if you select the File Server option.

Enable Open Period Control

Select to enable open-period validation of newly created project transactions. The system validates the accounting date on project transactions against the open periods or the GL open periods. If the accounting date does not fall within the open period, the system overrides the date with the closest, open-period date. The default value is deselected. Budget transactions are not validated.

Open Period Source

Select the source against which the system validates the accounting date on project transactions. This field appears only if you select Enable Open Period Control. Available options are:

Projects Validates open periods based on a business unit's calendar. This is the default option.

General Ledger Validates open periods based on a GL business unit calendar.

Method to Populate My Projects

Select an option to determine whether the system automatically populates the list of My Projects for each user. The method selected impacts options available for users as a User Project Preference too. Options are:

• Manual Identification by Users: With this option, there is no automated load of My Projects for users. All additions and changes to the project list are maintained manually by the user.

  When selected, the Populate My Projects process is not used and the additional check boxes for this section do not appear.

• Auto Populate, No Overrides: Select to apply the same method for all users.

  Users will not have the ability to change the way projects are loaded as a User Preference. The additional check boxes for this section appear. With this option the user can manually delete projects from their list and they will not be added again through the automated process. Users cannot add projects to their list of My Projects manually.

• Auto Populate, Allow Overrides: With this option, the organization defines a default method for auto-populating My Projects for each user and the project user can change or override their method for populating My Projects on the User Preferences – Project Costing Page.

  With this method, the process does not remove any projects already on the user’s list. Removing a project added through the automation or added manually through the project general definition page must be done manually by the user. Changes to remove an individual from the project team, or remove a project from the project tree or grants portal security will not be reflected in My Projects. These deletions must be done manually.

Business Unit and Project Security, if implemented by the organization, will be enforced with all options.

Auto Populate Options

Select one or more methods of populating project lists for users.

• If the My Projects Set Up option is Manual Identification by Users, then this section does not appear.

• If the My Projects Set Up option is Auto Populate, No Overrides, then this section appears and the options selected apply to all users.

• If the My Projects Set Up option is Auto Populate, Allow Overrides, then this section appears. In addition to a default method for the organization, each user can select their own methods to auto-populate their own list of projects using the User Preferences – Project Costing Page. However, if no method is selected on the User Preferences - page for the user, then the system uses the check boxes selected on this page to determine the methods used when the Populate My Projects process runs.

At least one option must be selected. Options include:

• Business Unit Security and Project Security: Displays as selected or deselected. The automation applies Business Unit security and/or Project Security if enabled. This option is display-only.

  If Project Security is enabled, this option is selected because project security is always enforced. Therefore, the Populate My Projects process only selects projects that a user is authorized to access.

• All Projects: With this method, My Projects will include all projects. If Business Unit and/or Project Security is enabled, then the list of projects is filtered for those options. This is the recommended setting if you are applying business unit security and would like My Projects controlled by business unit.

• Project Team: Select to indicate that the Populate My Projects process should select all projects where the user is a team member.

  If a person is added to a team in error, then the project must be removed manually. Projects that have ended must be removed manually as well.

• User Default Tree Node: Select to indicate that the Populate My Projects process should select all projects under the default tree node identified on the user’s preferences to add to their project list.

• Grants Portal Security: Select to indicate that the Populate My Projects process should select all projects that a user is authorized to access according to the Grants Portal Security - Project Level setting to add to their project list.

  This option is only available when Grants is an installed product.

  Note: Similar to Project Team option, if a project is removed from a tree or the grants portal security or the tree is changed, you need to manually remove projects from My Projects.

• Include Inactive Projects: Select to indicate that inactive projects are to be included in project lists.

  Inactive projects do not appear by default.

Analysis Group

Select an analysis group that contains the analysis types that will be secured. Transaction rows of these analysis types appear as read-only rows on the Transaction List page. You can add or delete transactions that belong to secured analysis types only if you open the page in the Correct History mode.

Super User Role ID

Select suitable role name for the Super User Role. This field is optional. Super users have the following privileges:

• Status Control - Super user can override the restriction laid by the status control rule. For example if transactions with certain analysis types are prevented by a status control rule from being entered against projects or activities with certain statuses then super users can override this restriction. They will encounter a warning message instead of an error message and will be allowed to save the transaction.

• GL Analysis Type Assignment - Super user can edit the Analysis Type field on the Journal Entry page. Super user will be able to edit this field although by default if the GL Analysis Type Assignment feature is enabled, the Analysis Type field on the Journal Entry page will be read-only.

• Restrict Analysis Type - If the Restrict Analysis Type feature is enabled super user will encounter a warning message instead of an error message and will be able to save the transaction when using an account with an account type that is not allowed for a restricted analysis type.

PC Compression Super User Role

Select an unique Compression Super User Role. This super user will have the privilege to allow users to run or schedule project compression from the Projects WorkCenter page. Users with this privilege can only run or schedule project compression. They cannot edit projects that are approved for compression.

Proposal Mgmt Bill Estimate (proposal management bill estimate)

Enter the default analysis type for revenue budget rows that are created when you run the Generate process in Proposal Management. The default value is ESB (Bill Estimate).

See Configuring Labor Defaults, Bill Options, and Security.

Proposal Mgmt Cost Estimate (proposal management cost estimate)

Enter the default analysis type for cost budget rows that are created when you run the Generate process in Proposal Management. The default value is ESC (Cost Estimate).

Maintenance Mgmt Tools Usage (maintenance management tools usage)

Enter the default analysis type to identify actual tools usage rows from Maintenance Management. The default value is TUG (Tools Usage).

See Maintenance Management Tools Usage Process.

SPro Progress Log

Enter the default analysis type for importing deliverables progress log rows from PeopleSoft Services Procurement. The delivered default value is SPL.

Cost Estimate to Complete

Enter the analysis type that the system assigns to rows that are created when activity remaining work (estimated work − actual work) is multiplied by the activity cost rate. The default value is ETC. This field is available only if you use Program Management.

See Viewing and Loading Estimate to Complete Transactions.

Bill Estimate to Complete

Enter the analysis type that the system assigns to rows that are created when activity remaining work (estimated work − actual work) is multiplied by the activity bill rate. The default value is ETB. This field is available only if you use Program Management.

Enable Status Control

Select to enable status control functionality, which enables you to control transactions based on analysis types and effective dates. By using status control options, you can stop transactions from a feeder application if a project or activity status changes on the project Status page or activity Status page. The default value is deselected.

See Controlling Incoming Transactions.

Assign GL Analysis Types

Select check box to auto-assign General Ledger Analysis Types on the Journal Entry page.

Set Up GL Analysis Type Assignment

Click to access the Assign General Ledger Analysis Types page where you can define the assignment rules. Based on the values defined on this page, appropriate analysis types will be assigned on the Journal Entry page.

Restrict Analysis Types

Select check box to restrict particular analysis types to allowable account types.

Set Up Restricted Analysis Types

Click to access the Restrict Analysis Types page where you can define permissible account types for the restricted analysis types.

SetID

Displays the SetID, which is controlled by the GL Business Unit field on the Journal Entry page.

Default Analysis Type

Select a default analysis type that will be used if values matching the mapping rules are not found for the journal line.

Account Type

Select suitable account type. The account types displayed on this page are associated with the journal entry transaction line account. These values are dependent on the definition of Account Types when the accounts are set up.

Book Code

Select book code that is associated with the account.

Cost Sharing Flag

Select check box if the journal entry line transaction is cost sharing.

Analysis Type

Click the prompt button to select the analysis type to be assigned. On clicking the prompt button the analysis types displayed are a list of all analysis types in the GL analysis group.

SetID

Displays the SetID of the restricted analysis type, which is controlled by PC Business Unit field.

Analysis Type

Displays the analysis type that is restricted.

Account Type

Select the account type(s) that is(are) allowable for the restricted analysis type. The account type values are dependent on the definition of Account Types when accounts are set up.

General Ledger Analysis Group

Specify an analysis group that contains analysis types to use for journal entry.

Receivables Analysis Group

Specify an analysis group that contains analysis types to use for integrating with receivables transactions.

See Understanding Transaction-Related Control Data and Setting Up Transaction-Related Information.

Billing Analysis Group

Specify an analysis group that contains analysis types to use for integrating with manual billing transactions.

See Understanding Transaction-Related Control Data and Setting Up Transaction-Related Information.

Load Time Automatically

Select for PeopleSoft Time and Labor to publish time and labor actual PAY rows to the Project Transaction table (PROJ_RESOURCE) as soon as payroll is complete. If deselected, you must run the Time and Labor to Application Engine process (PC_TL_TO_PC) manually to load the data into the Project Transaction table from a staging table. The default value is deselected.

See Reviewing and Loading Data to PeopleSoft Project Costing Tables.

Date Option

Specify the type of date (accounting or transaction) to use for resolving rates for both pricing and funds distribution. The rates for both of these processes are effective-dated. The default value is accounting date.

Reprice Deferrals

Select to reprice a row that has been priced but not billed. The default value is deselected.

Review Required for Billing

Select to review project transactions before they can be billed. You can override this option at the project type level and for individual projects. Conduct reviews by using the Project Manager Review component (PC_PM_REVIEW). The default value is selected.

See Reviewing and Adjusting Project Cost Transactions.

Review Required for Period of Performance

Select to separate Period Of Performance exceptions on the Manager Transaction Review page.

Enable Funds Distribution

Select to enable the Funds Distribution feature. Use the Funds Distribution page to identify cost transactions that are eligible for distribution, and the Funds Distribution - Target Definition page to define target rows to distribute costs among funding sources.

Run for Incoming Transactions

Select to indicate that the Funds Distribution (PC_FND_DIST) process should automatically run when processing incoming transactions from the feeder systems that send transactions to . This includes transactions created from the Add Transactions page and the Third Party Loader process. When this option is selected, the Funds Distribution process assumes that the Apply Burden Rates and the Run Pricing After Funds Distribution options are enabled on the Funds Distribution run control page.

This option is only enabled if the Enable Funds Distribution option is selected.

Update Threshold Amounts

Select to allow a threshold amount to be modified on the Distribution Rules page after costs have been processed against the threshold. The threshold may not be lowered below the distributed amount.

Deselect to indicate that threshold amounts can not be changed once costs have been processed against the threshold.

This option is only enabled if the Enable Funds Distribution option is selected.

Group Target Definition

Select to indicate that the funding source rules can be grouped manually. Each target definition can be associated to a set of rules.

Deselect to indicate that each funding source rule will be associated with separate target definition.

This option can be overridden at the business unit level

This option is only enabled if the Enable Funds Distribution option is selected.

Allow Reversals

Select to display a Reversals check box on the Funds Distribution - Target page. Reversal transactions are generated to send through budget checking and balance general ledger entries.

Deselect to hide a Reversals check box on the Funds Distribution - Target page.

This option is only enabled if the Enable Funds Distribution option is selected.

Balancing Analysis Type

Select the analysis type that should have the Balancing check box automatically selected when defining Funds Distribution target rows.

Expenses

Select to invoke the summarization process during the Expenses to Integration process (PC_EX_TO_PC).

General Ledger

Select to invoke the summarization process during the General Ledger to Integration process (PC_GL_TO_PC).

Third Party Loader

Select to invoke the summarization process during the Third Party Loader to Integration processes.

Pricing Engine

Select to invoke the summarization process during the Pricing Engine process (PC_PRICING).

Variance Pricing

Select to indicate that the Variance Pricing process should use the Summarization engine to net target and history rows.

Deselect to indicate that the Variance Pricing process should net rows using a fixed set of fields. These fields are: Business Unit, Project, Activity, Resource ID From, Analysis Type, Resource Type, Category, Subcategory, Contract Number, Contract Line Number, Unit of Measure, General Ledger Business Unit, Account, Department ID, Operating Unit, Product, Fund Code, Class, Program, Budget Reference, Affiliate, Affiliate Intra1, Affiliate Intra2, ChartField1, ChartField2, ChartField3, Foreign Currency, Currency Code, and Currency Effective Date.

A Summarization Template for the Variance Pricing product code must also be set up. Otherwise, the fixed set of fields are used.

Time and Labor

Select to invoke the summarization process during the Time and Labor to Integration process (PC_TL_TO_PC).

Payables / Purchasing

Select to invoke the summarization process during the Accounts Payable to Integration process (PC_AP_TO_PC), the Purchasing to Integration process (PC_PO_TO_PC), and the Purchasing Adjustment Integration process (PC_POADJUST).

Project Reporting Tables

Select to indicate that the project resources are to be summarized using the Refresh Reporting Tables process (PC_SUM_PR), the Refresh Summary Tables (PC_SUM_RFSH) process, or using any of the feeder processes.

Date Option

Select the date option that the system uses to process time reports that are created in Expenses and brought into . Available options are:

Date Under Report: The dates entered on time reports when they are created in Expenses are the same dates that the system uses when the time reports are imported into . This is the default value.

Period End Date: The time report end date determines the accounting period to which the system charges time in . This setting is particularly important when the reporting period spans the end of one accounting period and the beginning another accounting period. For example, assume that you use monthly accounting periods and enter weekly time reports. If a month ends in the middle of a week, and therefore the reporting period spans the end and beginning of two accounting periods, the time is charged in to the accounting period for which the reporting period ended—the latter of the two accounting periods.

See Setting Up Time and Expense ChartFields for PeopleSoft Project Costing.

Cost Type From Transaction

Select to group and summarize the transactions to send to Asset Management by the cost types of the rows in the Project Transaction table instead of the cost type specified on the Define Assets page. The default value is deselected.

See Define Assets Page.

Department ID from Transaction

Select to group and summarize the transactions to send to Asset Management by the department ID of the rows in the Project Transaction table instead of the department specified on the Define Assets page. The default value is selected.

Require Asset Approval

Select to require approval of asset capitalization transactions before they are sent to the Asset Management Loader tables. This option applies to assets that you create or adjust in . It does not apply to asset retirement transactions.

Deselect the option to enable optional approval of assets. If approval is optional, assets with statuses of New and Approved are eligible to be sent to Asset Management. The default value is deselected.

See Reviewing and Approving Assets.

Single Currency Summarization

Select this option in a single currency environment if you have no need to send transaction currency detail to Asset Management when you capitalize assets. The capitalization processes ignore the five currency fields—Transaction Currency Code, Currency Effective Date, Rate Multiplier, Rate Divisor, and Rate Type—to achieve a greater level of summarization.

Deselect this option if you want to send currency transaction detail to Asset Management when you capitalize assets.

See Currency Summary Options.

Analysis Group - Budget

Select the analysis group from which to assign an analysis type for budget rows that you import from Microsoft Project. The analysis type from this group is later selected during the Microsoft Project integration process.

See Understanding Integration of PeopleSoft Project Costing with Microsoft Project.

Analysis Group - Actuals

Select the analysis group by which all transaction rows with an analysis type belonging to the group will be sent from to Microsoft Project. Only transactions with analysis types in the specified analysis group will be synchronized between and Microsoft Project.

Work Analysis Type

Select an analysis type to assign to work transactions (time entries) that are sent from Microsoft Project to the Project Transaction table. The default value is TLX.

Unit of Measure

Select the unit of measure for budget rows brought into from Microsoft Project. The default setting is hours (MHR).

Last Used Fax File Number, Last EDX File Number, and Last Used Email File Number

Displays the last used file number. The system automatically numbers the files with the next sequential number.

Value for Max Qty on Breaks (value for maximum quantity on breaks)

Displays the maximum quantity to be used for quantity break price calculations.

Enter Custom Fields

Select the checkbox to make the user defined fields available on the procurement transactions

Purchase Orders

Enter the maximum number of rows that you want returned when you search for purchase order-related information.

Requisitions

Enter the maximum number of rows that you want returned when you search for requisition-related information.

PO Approval Monitor

Enter the maximum number of rows that you want returned when you search for purchase order approval information.

Requisition Approval Monitor

Enter the maximum number of rows that you want returned when you search for requisition approval information.

Requisition to PO Select

Enter the maximum number of rows that you want returned when you search for requisitions that have been selected for purchase orders.

Close Short

Enter the maximum number of rows that you want returned when you search for purchase orders that have been closed with a short amount.

Contracts

Enter the maximum number of rows that you want returned when you search for contract information.

Receiver Workbench

Enter the maximum number of receipts that you want returned when you search in the Receiver Workbench.

Procurement Card Reconcile Statement

Enter the maximum number of rows that you want returned when you search in the Reconcile Statement.

Purchase Orders

Select the method for the system to use when purchase order lines exceed the chunk size. Values include:

• Display Advanced Search Page: Select to have the system display the Advanced Search page when you select to open a purchase order with more lines than the maximum row limit. The system will not load any lines until you define search criteria for the purchase order lines.

• Load First Set of Lines: Select to have the system display purchase orders based on the chunking rule. The system loads the first chunk of purchase order lines and displays the Maintain Purchase Order page. This value is the default value for this field.

Requisitions

Select the method for the system to use when requisition lines exceed the chunk size. The values for purchase orders also apply to requisitions.

Last PO Req Loader ID (last purchasing requisition loader ID)

Displays the number of the last requisition loader request processed by the system. At initial setup, this is probably zero. As the Purchasing Requisition Loader Application Engine process (PO_REQLOAD) handles requests, it automatically numbers them beginning with the number that you enter here.

Min Loader ID (minimum loader ID)

Enter the lowest number that you want to use to identify requisition loader requests.

Max Loader ID (maximum loader ID)

Enter the highest number that you want to use to identify requisition loader requests. When the requisition loader reaches this number, it resets request numbering to the number that you enter in Min Loader ID.

Max Load Lines (maximum load lines)

Enter the maximum number of lines that can be loaded in a requisition loader process instance. Lines that exceed this number are ignored.

Number of Digits to Display

Enter the number of digits that appear for the procurement card.

Default Voucher Lines

Enter the maximum number of procurement card transactions that are created for a voucher.

Transaction Date Days

Enter the maximum number of days to set the Transaction From Date, when searching for procurement card transactions.

Create Bill To Customer

Select this check box if you want to provide the ability to automatically create the bill to customer when defining a vendor using the Vendor Information - Identifying Information page. When you select this check box, the Create Bill-To Customer group box appears on the Vendor Information - Identifying Information page selected by default so that you can quickly create the bill to customer with default information.

Enable XML Publisher (or BI Publisher)

Select this check box to use Oracle's XML Publisher (BI Publisher) to format and print purchase orders during the dispatch process. Oracle BI Publisher is a Java-based product within the Oracle Fusion Middleware family used for reporting. This check box impacts the dispatch processes within PeopleSoft Purchasing and PeopleSoft eProcurement. If this check box is not selected, then the system uses SQR to format and print purchase orders.

Reporting Currency

Select the currency that will be used across all business units for reporting in the Procurement Insights dashboards.

Rate Type

Select the rate type to be used for converting amounts to the defined reporting currency.

Include Unapplied Payments

Select to have the process subtract all identified payments from the customer's outstanding balance.

Include In Process Payments

Select to have the process subtract any express deposit, worksheet, or applied payment associated with a customer item from the outstanding balance.

Exclude Disputed Items

Select to have the process subtract the balance due on items in dispute from the outstanding balance.

Credit Limit

65,000,000.00

65,000,000.00

65,000,000.00

65,000,000.00

Open AR Balance

65,475,343.21

65,475,343.21

65,475,343.21

65,475,343.21

Unapplied Payments

not applicable (N/A)

35,876,525.91

N/A

 N/A

In Process Payments

N/A

N/A

125,000.00

N/A 

Disputed Items

N/A

N/A

N/A

91,276.10

Outstanding AR Balance

65,475,343.21

29,598,817.30

65,350,343.21

65,384,067.11

Available Credit

-475,343.21

35,401,182.70

-350,343.21

-387,067.11

Enable Auto Escalation (enable automatic escalation)

Select to establish a new action plan for a collection (COLL) condition when a customer that already has a collection action plan violates a collection rule with a higher priority.

Allow Business Unit Monitoring

Select if you want to monitor the collection (COLL), entry type/reason code (ETRC), key statistics exceeded (KSTE), and large amount coming due (LACD) conditions by business unit. The Condition Monitor treats each business unit and collection customer combination as a separate customer.

Business unit monitoring also affects the assignment of the action owner for these conditions. The Condition Monitor groups all open items for the business unit and collection customer combination together. If all these transactions have the same value in the action owner field, it uses that value for the assigned action owner. Otherwise, it assigns the owner based on the collection customer.

Here is an example:

Customer FRA01 has transactions in business unit FRA02 and FRA05. You assigned collector DKB to this customer. All of the transactions for this customer in the FRA02 business unit are assigned to collector JKB. All of the transactions in the FRA05 business unit are assigned to collector MLM. If the customer violates the collection criteria in both business units, the Condition Monitor creates two action plans: one for FRA02/FRA01 that it assigns to collector JKB and one for FRA05/FRA01 that it assigns to collector MLM. However, if some of the transactions in the FRA02 business unit are assigned to collector JKB and some are assigned to collector CCC, then the action plan for FRA02/FRA01 will be assigned to the collector for the customer, which is DKB.

Default Assigned Owner

Select the user ID for the individual in your organization who you want to be the action owner for action list items when the assigned action owner does not have a user ID. You must designate a default owner before you can define conditions for the Condition Monitor process.

Include Hierarchy

Select this check box to remit payment for all customers in the specified Customer hierarchy tree or Corporate hierarchy tree of a particular customer reference. Two options are available:

• Remit From - All customers in the customer hierarchy tree will be selected for processing by the Payment Predictor.

• Corporate - All customers in the corporate hierarchy tree will be selected for processing by the Payment Predictor.

Multiple Payments for One Item

Select this check box to apply multiple payments to the same item in the same run.

When you select this check box, the MULPAY algorithm (from the #REFS algorithm group) is used to apply multiple payments.

You can only apply multiple payments when certain criteria is met. For more information about the criteria required to use this field, see Using #REFS to Handle Multiple Payments for a Single Item.

Authorize Delete Attachments

If Authorize Delete Attachments check box is selected, only users with the selected roles will be allowed to delete attachments along with the user who has originally attached the file.

Once the check box is selected, Roles Authorized to Delete Attachments group box appears to select roles who can delete the attachments.

Override Send from Email

Select this check box to enable users to override the default system email using the Send from Email Address on the Business Unit Definition Page and Receivables Options - General 1 page.

When a dunning letter or statement is associated with a single business unit, the From Email Address specified at the Receivables business unit definition level is used as sender email address. If no email address is specified at business unit definition level, From Email Address specified at the Receivables Option level is used as sender email. If no email address is specified at the Receivables Option level, the default system email address is used as sender email address.

When a dunning letter or statement is associated with multiple business units and all business units have the same Receivables Options SetID, the email address specified at Receivables Options level is used as the sender email address, If no email address is specified at the Receivables Option level, the default system email address is used as sender email address.

When a dunning letter or statement is associated with multiple business units and all business units have different Receivables Options SetID, the default system email address is used as sender email address.

Maximum Lines Displayed

Enter the maximum number of lines to be displayed on the sales order or quote before chunking is used.

Maximum Schedules Per Line

Enter the maximum number of schedules per order line displayed before chunking is used.

Maximum Online Pricing Rows

Enter the maximum number of schedules to be priced online. If the sales order number of schedules exceeds the maximum, you are directed to the Order Repricing process (OM_REPRICE).

Maximum Sources of Supply Rows

Enter the maximum number of rows that can be sources before chunking is used.

PTSF Search (PeopleSoft Search Framework)

Select to enable PeopleSoft Search Framework to enhance searching capabilities for customers and products during sales order entry.

See PeopleTools: PeopleTools Global Technology, Translating Application Definitions

Process Claimback

Select to process claimbacks.

Prompt for save when chunking

Select to have the system prompt you to save a chunk. If deselected, the system automatically saves your order when you navigate from chunk to chunk.

Process Feature Security

Select to enable the system to use feature function security.

Maximum Lines Displayed

Enter the maximum number of lines to be displayed on the buying agreement before chunking is used.

Maximum Hold Workbench Rows

Enter the maximum number of lines to be displayed on the Order Hold Workbench. The rows that display in the Order Hold Workbench depends on the search criteria for the type of rows (header, line, or schedule) that are selected and counted as the maximum.

Maximum Lines Displayed in RMA

Enter the maximum number of RMA lines to be displayed on the Customer Shipment History page. If you enter a number lower than the available number of lines, the Customer Shipment History page displays a message indicating that there are more entries available. You can refine your search to view more lines. If you do not specify a number, the system defaults maximum number of RMA lines to 300.

Service Order Priority

Select the default priority, or importance, to appear on new service orders. Available values are from the Resource Management Priority table (RS_PRIORITY_TBL). Priority is used for information and reporting. It does not control any service order processing.

Organization Field Name

Enter the field name that represents the organizational unit, which categorizes all resources that are managed in Resource Management. The organizational unit field is used:

• When users select a service order owning organization.

• To define resource groups that are used to direct a search for resources to different parts of the organization.

• To define resource groups that appear on the Staffing Workbench - Manage Utilization page.

• To indicate which organizational unit to analyze on reports for scheduled utilization, unassigned resources, assignments ending, assignments listing, chart resource schedules, and average staffing time.

• To match resource organizational units with service order owning organizations for resources to be evaluated for service orders by the Resource Match engine.

Most organizations use departments to organize resources into logical groupings by functional area, in which case the organization field name value is DEPTID.

Organizational Unit Record

Enter the application record name that defines the organizational unit field.

If you use department as the organizational unit field, the organizational unit record is DEPT_TBL, which defines the Department (DEPTID) field.

Organizational Structure Tree Name

Enter the name of the tree that contains the organizational unit arranged in a hierarchical business structure. The tree represents the organizational structure in the application. The organizational unit tree is available in Resource Management when users:

• Select an owning organization for individual service orders or service order templates, or as a service order default owning organization.

• Define resource groups.

• Indicate which organizational unit to analyze on reports.

The organizational unit tree must be one whose foundation is a tree structure built on the record specified in the Organizational Unit Record field.

Employee - Organization Record

Enter the name of the record that keeps track of the organizational unit to which each resource belongs.

If the organizational unit field is the Department field (DEPTID), you can use the Employee-Organization record RS_ORGEMPLBR_VW as delivered. The Employee-Organization record is a view of the Job record (JOB) that identifies the department for every employee. The Job record is the PeopleSoft HRMS record that identifies the department, location, job code, and a variety of other attributes for every employee in the organization.

Billing Rate

This field is not used by Resource Management at this time. You can accept the default value, leave the field blank, or enter a value that can be used in the future if you create a configuration that uses a default billing rate.

Currency Code

Enter the currency code to convert all resource billing rates into one currency for comparison.

Rate Type

Select the rate type from the Market Rate Data Types table (RT_TYPE_TBL) that determines the default conversion rate for converting resource billing rates and currency codes.

Unit of Measure

This field is not used by Resource Management at this time. You can enter a value that can be used in the future if you create a configuration that uses a default billing rate unit of measure.

Category and Task Chart Color

Select task categories and corresponding chart colors to appear on the Resource Schedule chart if you enter the chart from the:

• Assign Resource page.

• My Assignments Workbench - Assignments page.

• Staffing Workbench - Manage Utilization page, if you do not specify task categories and color options on the Utilization options page.

  See Specifying Staffing Workbench and Resource Utilization Options.

• Resources page in Program Management.

• Assignments Ending detail report.

Upd by Mgr (update by manager)

Select the nonassignment (appointment) task categories that can be modified by managers with access to resource schedules. This selection applies to managers with access to the Monthly Schedule page.

Upd by Res (update by resource)

Select the nonassignment task categories that can be modified by resources in their own resource schedules.

Notify by Mgr (notify by manager)

Select the nonassignment task categories that trigger a notification message to the resource and the resource manager if a manager with authority to modify resource schedules changes a task in the specified category in the resource schedule.

Notify by Res (notify by resource)

Select the nonassignment task categories that trigger a notification message to the resource manager if a resource changes a task in the specified category in the resource schedule.

Category and Task Description

Displays all nonassignment task category names and descriptions.

Synchronous Calendar Update

By default this check box is selected. Deselect this check box to decouple the calendar update process from the assignment component.

With this check box deselected, the calendar update process is deferred when assignments are created. Therefore, assignments can be created much faster despite the assignment duration.

Calendar entries are created or updated only when the “Update Assignment Calendar” option in the Cache Administration process is run.

Calendar Email Notification

Select this check box to activate the Resource Management email notification workflow feature to notify the resource or resource manager of changes to selected task categories.

Synchronize To

Select the Outlook desktop calendar application to synchronize with Resource Management resource schedules, or leave the field blank.

You must first separately implement Microsoft Exchange or Microsoft Outlook, and set up your PeopleSoft application to integrate with it, before any synchronization functions can occur.

Do not schedule assignments on Holidays

Select this option to skip resource holidays that are on the resource's holiday schedule when you create assignments. An assignment is created for a specified date range; however, if you select this option, and there are holidays from the resource's holiday schedule within the date range of the assignment, the system will not schedule the assignment on those dates on the resource's calendar.

Deselect this option to schedule assignments on every working day within the assignment date range, including resource holidays.

This option appears only if Program Management is not installed. If Program Management is installed, the system always skips holidays when creating Resource Management assignments.

Default Task Category for Assignments

Select a task category that appears as the default category value on:

• Resource assignments that you create from the Express Search page in Resource Management.

• Service order resource requests that originate in Resource Management.

• The Resource Detail page in Program Management.

Users can change the default value on these pages.

Available values are based on task categories that have the Use for Assignment option selected on the Task Categories page in Resource Management.

Enable PeopleSoft Services Procurement Integration

Select to enable the integration between Resource Management and Services Procurement that allows user to initiate Services Procurement service requisitions from Resource Management to fulfill resource requests, and navigate to requisitions to make updates.

If you do not select this option, the Find External Resource icon does not appear on the Staffing Workbench - Fulfill Orders page.

Enable Requestor Defaults

Select this option for the project manager to be used as the requestor name for Services Procurement service requisitions that initiate in Resource Management. If you do not select this option, users are prompted to enter the name of the requestor when initiating a service requisition.

Business Unit

Select a business unit to serve as the default HR business unit for new non-employee data records (EMPLIDs) that are created for Services Procurement person IDs. This is a required field on the person's data record.

Department

Select the default department. This is a required field on the person's data record.

Location, Supervisor ID, and Job Code

Select a default value for each field. These are not required fields on the person's data record.

Standard Hours

Enter a default value for standard hours per work day. Standard hours are used by the Resource Match engine to calculate Availability fit scores for each combination of eligible resource-and-open resource request.

Standard Work Period

Select the default standard work period. Standard work period is used by the Resource Match engine to calculate Availability fit scores for each combination of eligible resource-and-open resource request.

Holiday Schedule

Select a default holiday schedule to populate resource schedules that are created for new non-employee data records (EMPLIDs).

Employee ID Prefix

Enter up to three characters to serve as the prefix for new resource employee IDs that are created for Services Procurement person IDs. When a user establishes a person ID as a non-employee resource, the employee ID default value is a concatenation of this prefix and the Last Emplid Used field value.

Last Emplid Used

Enter a number, up to eight characters, to serve—along with the Employee ID Prefix field value—as the last system-generated employee ID that is created for a Services Procurement person ID.

For example, if the employee ID prefix is EXT and the last employee ID used is 500, the system assigns an employee ID of EXT00000501 to the next person ID that is converted to a resource in Resource Management.

Job Code

Select this option to secure the resource's job code field

Address

Select this option to secure the Address lines 1 through 4 for the resource.

City/Town

Select this option to secure the city or town of the resource

Postal

Select this option to secure the post code/zip code of the resource

Home Phone Number

Select this option to secure the phone number when Phone Type = Home

Passport and Visa Numbers

Select this option to secure the passport numbers and Visa Numbers

Areas of Speciality

Select this option to secure the entire Areas of Specialty section

Licenses and Certificates

Select this option to secure the entire Licenses and Certificates section

Test Results

Select this option to secure the entire Test Results section

<Resource profile sections>

Select the check boxes that correspond to the resource profile sections that you want to appear on the Resource Profile review-only summary page. Sections that are not selected are hidden from the summary page, but remain visible in the profile to users with security permission to update profiles.

Hours or Days

Select the unit of measure that determines whether the effort is in hours or days. If you select Hours, all of the capacity planning data appears with the primary display and update fields in hours.

Region SetID

Enter the default region SetID that is used in Capacity Planning - Consolidated Scenario analysis.

Region Code

Enter the default region code that is used in Capacity Planning - Consolidated Scenario analysis. This region is used for:

• Adding or removing supply in a Combined Scenario analysis.

  Note: You can add or remove capacity at a high level without specifying region. In that case, the default region code will be used.

• Calculating full-time resources in the demand forecast.

• Calculating full-time resources for demand in a Combined Scenario analysis.

Standard Hours per Work Day

Displays the number of hours that equal one full work day. The standard hours per work day are specified on the Resource Setup - Common Installation Options page.

See Setting Up Resources.

Standard Work Days per Month

Enter the number of work days that equal one full month for the purpose of planning capacity.

Work Days to Full Time Resource

Enter the number of days per month that equal one full-time resource for the purpose of planning capacity. Typically this value is the same as the standard work days per month.

Add Assignments to Calendar

Select this check box to populate the resource calendar whenever an assignment is created. This option is only used when Staffing Front Office is installed.

Change ‘Ship-to’ Customer/Address Labels to ‘Work’

Select this check box to enable the system to change the ship to labels to worksite for ship-to addresses and ship-to customers within the Customer Information component.

Enable Resource Request Quantity Tracking

Select this check box to enable the system to track resource request quantity changes.

Enable Assignment Date Tracking

Select this check box to enable the system to track assignment date changes.

Allow Reactivate Closed Assign

Select to enable users with the appropriate permissions to reactivate previously closed assignments. If you select this option, you cannot select the Allow Additional Assignments option. Once you save the page, you cannot change this option.

Allow Additional Assignments

Select to allow the creation of additional assignments. If you select this option, you cannot select the Allow Reactivate Closed Assign option. Once you save the page, you cannot change this option.

Hourly Employees

Select this check box to have the system automatically create an additional job for every new assignment for hourly employees. The system attempts to reuse job records unless you select this check box.

Salaried Employees

Select this check box to have the system automatically create an additional job for every new assignment for salaried employees. The system attempts to reuse job records unless you select this check box.

Express Assignment Event

Enter an assignment event type. This event type provides additional functionality from the Candidate Summary page in the Recruiting Funnel. When you click the assignment event on this page, the system brings up the Assignment Header page.

See Candidate Summary Page

Hire Event

Enter a hire event type. This event type provides additional functionality from the Candidate Summary page in the Recruiting Funnel. When you click the hire event on this page, the system brings up the Applicant – Contact Information page. From here, you can hire the applicant as an employee or a non-employee.

See Candidate Summary Page

Organization Unit Field

Enter the name of the field that will be used to join with the Organization Unit Tree.

Organization Unit Record

Enter the table that contains the valid values and descriptions for the organization unit field you entered in the Organization Unit Field field.

Organization Unit Tree

Enter the name of the tree to use to define your resource groups.

Employee - Organization Record

Enter the record that tracks the organizational unit to which the resource belongs through the specified Organization Unit Field.

Department SetID

Enter the default department SetID that is to be automatically associated with the candidates who use the Apply Online component. All applicants in the system must have a department. However, this information is not captured in the component used by candidates who use the Apply Online functionality.

Employee Self Service Deptid(employee self service department identifier)

Enter the default department ID that is to be automatically associated with the candidates who use the Apply Online component. All applicants in the system must have a department. However, this is not an available field for candidates using the Apply Online functionality.

Default Attachment Type

Select the default attachment type that the system automatically associates with the resumes attached through the Apply Online component.

Candidate Registration

Select an option that determines whether candidates are required to register. Options include:

Optional Registration: Candidates are not required to register but are able to if they want to.

Registration Not Required: Candidates are not required to login to the system prior to applying.

Registration Required: Candidates must register prior to accessing the Apply Online component.

After Update Status

Select an option that the system uses to determine the applicant status after the candidates update their records. Options include: Applicant Active and Applicant Pending.

Resume Parsing Provider

Select to indicate that your organization used a resume parsing provider.

Supplier ID

Select the resume parsing provider. Suppliers must be setup through the Open Integration Framework before they can be selected here.

See PeopleSoft Staffing Front Officeproduct documentation. "Structuring PeopleSoft Staffing Front Office Processing Environment," Understanding Resume Parsing.

Language Code

Select the language of the resumes being loaded.

Job Board Distributor Provider

Select this check box to indicate that you are using a job board distribution provider.

Default Job Board Distributor

Select job board distributor. Distributors must be setup through the Open Integration Framework before they can be selected here.

Apply Online URL

Enter a valid URL for the Job Board Distributor.

Show award details to bidders

Select to enable displaying award details to bidders. You can choose to:

• Display all bids

• Display bid scores

• Display bid's total bid price

• Display bid's bid factors

You can override the values set here on the Award Details page for each sourcing event.

Allow Integration of Events

Select to allow posting of events to third-party sites. When selected, you will be able to configure third party integration of events for a Sourcing Business Unit.

Sourcing Event

Select to enable the use of Supplier Contracts to create an RFx document.

Allow Bidder RFx Edits

Select if the bidder is allowed to edit the RFx document.

Allow Supplier User to Access Multiple Suppliers and Bidders

Select the check box to allow a supplier or a representative to access multiple supplier or bidder events based on the Define Supplier User Configuration.

Enable Fluid Bidder Response

Select the respective checkbox to enable the Fluid Bidder Response for the following bidding event types:

• RFx (Sell & Buy)

• RFx (RFI)

• Auction

See the Bidder Response.

Automatically create Agent profiles for Event Creators with these defaults

Entering information here enables event creator to chat with bidders using the MultiChannel Framework chat capabilities.

If selected, the system automatically creates users as MCF agents upon posting their first sourcing event. Bidders can then request to chat with the event creator from the bid response pages.

Logical Queue

Complete the MultiChannel Framework default only if you have selected the Automatically create Agent profiles for Event Creators with these defaults check box.

A logical queue is an application-level queue that receives work requests (tasks) relating to an application area, such as chat requests regarding sales information, and routes them to agents capable of handling the work. For example, you might configure a logical queue called SOURCING for bidder issues.

Physical Queue

The system randomly selects this queue so that the tasks in a logical queue are distributed by the framework among all available physical queues for scalability. For example, the SOURCING queue could be serviced by two MCF clusters across two physical queues: SOURCING1 and SOURCING2.

Skill Level

Specify the minimum agent skill required to handle this task.

The queue server assigns this task type to an available agent with the lowest skill level on that queue greater than or equal to the skill level required by the task.

The minimum value is 0, and there is no maximum value.

The value specified here can be overridden in the EnQueue() or InitChat() built-in function call.

Maximum Workload

Select the maximum load that this agent can be assigned before tasks are held or assigned to other agents. This is a required field.

The cost of each accepted task is added to the agent's current workload. A task is not assigned to an agent if its cost pushes the agent's current workload over the maximum.

Response ID

Use to create default chat templates for each agent's profile. Chat templates are used to send responses to bidders. Values include: Abandon, Accept, Deny, End, Forward, and Other. For each response ID, you can add a response name, response description, and response text.

Presence State

Use to define one or more default presence states for each agent's profile. Options include: Available and Unavailable. Add a presence description that appears when checking to see if an agent is available.

Application Server Path

Enter a directory that is on the server where the system creates temporary server-side files. For example, when the system generates authored documents, it uses this temporary document on the application server to create the file prior to transferring it to the file attachment server. You might want to select a directory such as c:\temp, which exists on Windows application servers.

Enable Compare Functionality

Select to permit the document administrator to run a server-side comparison of the current authored document against a recreated version or refreshed version of the document. The comparison displays the differences and is for information purposes only. The compare functionality also enables the system to compare a main amended contract with the last executed version.

Enable Rendering .doc

Select to permit the generation of a .doc format document when dispatching a document or sending it to contacts. You select this check box in case a supplier does not use the same version of Microsoft Word that your organizations uses and cannot read an .xml version of the file.

Enable Rendering .pdf

Select to permit the generation of an Adobe .pdf format document when dispatching a document or sending it to contacts.

Compare/Render Server/Path

Enter a directory path name for the Windows application server that serves as a temporary location for document processing for server-side comparisons and document rendering of .xml documents. An example of a temporary location might be c:\temp.

Compare/Render Server URL (compare/render server uniform resource locator)

Enter the machine name of the Windows application server and port that have been set up with Microsoft Word and the CSDOCUTIL.DLL file. The Compare/Render Server URL field does not require a web server. This communication is within PeopleTools and messaging is at the application-server level. The request from the application is sent to the application server specified by the URL.

The machine and port are passed as parameters using an internal synchronous message that is interpreted by PeopleTools and ensures that the request is run on the Windows machine where Microsoft Word or Adobe Acrobat is installed so that the comparison or rendering to .doc or .pdf can take place.

The port is the Jolt Server Listener port and should be the same port that was set up with the PeopleSoft application server on the Windows machine.

Verify Server Path

Click to test the render feature. When you test rendering in DOC or PDF, the system verifies that the application server that you entered in the Compare/Render Server URL field and the gateway are set up correctly and running. The system tests for document rendering setup for Microsoft Word and Adobe PDF formats if those check boxes are selected. The testing assists with establishing the compare and render features for the Document Management component, such as document comparisons, dispatch formats, and digital signatures.

During the testing, the system provides information messages related to the server connection. For example, if the Compare/Render Sever URL field is blank, a message appears indicating that data was not found in the field.

When the test is complete and successful, the system displays this message if rendering check boxes in the Document Compares and Rendering section are selected: "Connect to application server (SERVER NAME): SUCCESSFUL, Test to render document in .doc format: PASSED, Test to render document in PDF: PASSED." The button name is then updated to Setup is Successful, which you can use to test the connection at anytime.

Other conditions for test results include:

• If the local gateway is not set up, a system error appears with the failure information.

• If a response is not received from the gateway, the system provides a message.

• If the application server specified by Compare/Render Server URL is not running, a system error appears.

• If the Enable Compare Functionality, Enable Rendering.doc, or Enable Rendering .pdf check box is selected, and you enter an incorrect URL, the system times out.

Setup is Successful

Click to test the compare and render features again. This button appears after an initial test has been successful. You can use the button to retest the features, for example if you click the Enable Rendering .doc, the system will verify that the rendering setup is correct and running.

Search Content Chunk Size

Enter the number of returned rows that you want to retrieve and display when you perform a search. If you do not enter a value, the system retrieves 20 rows at a time.

Workbench Search Method

You can do either real-time or keyword searches based on the settings on the Installation page.

Select Real Time Searching to employ the SQL based where-used search method on the Supplier Contract Workbench.

Select Search Engine to employ the PeopleSoft Search Framework search method on the Supplier Contract Workbench.

Contract Workbench Display Rows

Enter a numerical value that tells the system how many rows to display when viewing results in the Supplier Contract Workbench.

Allow Contract Syndication

Select to indicate that you want to include syndication as part of the contract process. When you select this check box, the system shows the Syndication tab on the Contract Entry - Contract Page.

If you use contract syndication and the Allow Contract Syndication check box is deselected later, the syndication features appear only for contracts that have already been syndicated. For contracts that have not been syndicated, the system hides the syndication features.

Syndicate Contract Defaults

Select to include purchase order defaults as part of the syndicated contracts. The defaults include header and shipping information. To view these defaults, click the PO Defaults link on the Contract Entry - Contract Page.

Syndicate Miscellaneous Charge

Select to include miscellaneous charges in the syndicated contract. You can add miscellaneous charges to purchase orders in addition to sales taxes, use taxes, and value-added taxes. Miscellaneous charges can include freight, setup costs, insurance, and a variety of other costs that are incurred to deliver purchased goods to a location.

Syndicate Milestones

Select to include milestone information in syndicated contracts. Milestones are points in a contract cycle, such as a specified period of time or a percentage of contract fulfillment, at which an approval or reevaluation is made by contract participants. Often, partial compensation is linked to a milestone. PeopleSoft Supplier Contract Management verifies the release of milestone lines for merchandise amount changes.

Syndicate Shipping Schedules

Select to include syndicated shipping schedules in syndicated contracts . The system verifies that the line quantity on the shipping template is greater than the minimum line quantity.

Syndicate Distributions

Select to include syndicated distributions in syndicated contracts. During syndication, the system processes distribution percentages and amounts, and verifies that the distribution amount does not exceed the contract line amount.

Subscriber Node

Select a default node to which contracts can be syndicated. The system cannot syndicate a contract until you define a subscriber node. This subscriber node is supplied as a default value on the supplier contract if Allow Contract Syndication has been selected.

If a node is not defined at the header level, the system generates a message during processing. If you run syndication as a batch process, only those contracts that have nodes defined can be selected for processing.

Protect Bind Values in Document

Select to protect bind values in a document. When you protect bind values and the system generates authored documents, Microsoft Word places a protection tag around each transactional or wizard bind value in the document. This can be useful if you do not want bind values to be readily changed within an authored document, but you do want them to be primarily controlled by wizard or transactional changes within the PeopleSoft system.

When Microsoft Word protection is in place, bind values cannot be easily changed. Controls for overriding protection exist within Microsoft Word. For more information about protecting documents, see Microsoft Word - Help.

Use Track Changes in Word

Select to make Track Changes the default option when the system generates documents. If you do not select this check box, users can manually set the Track Changes feature in Microsoft Word.

Enforce clause protection during check in

Select to indicate that the system should protect clauses. This places Microsoft Word protection tags around a specific clause to help prevent users from making any changes to the clause. When you select the check box, the system prevents a document from being checked in if any of its protected clauses have been changed by users within Microsoft Word.

If you do not select this check box, the system displays a warning about a protected clause that has been modified; however, it allows the document to be checked in.

Update Version and Amendment Binds

Select to indicate that the system should automatically update version and amendment bind values, if they exist, within an authored contract document. The update is performed as part of checking in, re-creating, or refreshing a document or when creating amendments.

If you do not select this check box, the system does not automatically update any version or amendment bind values within an authored contract document.

Use Document Type

Select to indicate that you want to categorize document types for contract documents. Document types enable you to categorize documents and enables additional functionality within the system. When you select this check box, all new documents that are created in the system will require a document type value to be specified.

Using document types, you can define specific settings, defaults, and security that provide better control over the flow of document creation and document life cycles.

When you select this check box, the system also makes the Use with PO Requisition check box available.

See Setting Up Document Types.

Use with PO Requisition (use with purchase order requisition)

Select this check box if you intend to create documents related to requisitions that require new contracts. In this scenario, you can define a related document and wizard that capture additional information from the requestor. This information can be pulled into the actual purchasing contract document when it is created. Selecting this check box enables you to set up document types that allow this association to requisitions.

When a document type is set up for the contract request situation, you can specify that the system use this type with a PeopleSoft eProcurement or Purchasing requisition. In this case, along with the requisition, the requestor can generate a supplemental request document by launching a wizard that captures the information that pertains to the contract request. The requestor then provides the required information in the supporting document. When the requisition is awarded to a contract, the specialist can reference the original request document and make use of any wizard responses within that request document to help drive the content and fill in required data for the actual contract.

When this option is selected, the system displays the Add Request Document link on Maintain Requisitions page in Purchasing and on the Create Requisition page in eProcurement .

The default value for the check box is deselected. You must select the Use Document Type check box before you can select this option because the Use with PO Requisition feature is enabled on the Document Type Page.

If you clear the field, the system validates that no document types are currently enabled for use with purchase order requisitions. If document types are enabled, an error message appears when you attempt to save the update.

Log at Document Generation

Select the default method by which you want the system to log errors when it generates a document. The system provides the value as a default value to document configurators when you first create them. Two levels of logging are available. Select Details to indicate that the system should log full error details during the document generation process. Full logging can slow the generation process, but is useful for debugging and testing wizard paths when you create new configurators. Full logging also validates bind variables that the system uses within a configurator and validates the expansion of a configurator by checking rules that are evaluated during document generation.

Select Log Warnings and Wizard to log only warnings, such as missing bind values and the summary wizard history for a given document generation. You should use this setting after a configurator is made available for general use.

Override Attachment Server ID

Select an attachment server ID. You use this field to override the installed server so that you can define an attachment server specifically for PeopleSoft Supplier Contract Management-related documents and attachments. When you select another server, the system displays a warning message about overriding the installed server.

See Setting Up Document Comparison and Rendering and Overriding SFTP Attachment Servers.

Document Retention Option

Select a document retention option to indicate how you want the system to retain executed documents. Values are:

• Keep All Versions: Select to keep all versions of a document after the document is executed. Document history will continue to provide links to all intermediate versions.

• Keep Only Executed Versions: Select to purge all intermediate versions from the system after the document is executed. During a new document cycle, all versions are accessible until the document is executed. After the document is executed, the system purges all intermediate versions from the system and from the SFTP server. This includes intermediate collaboration copies and intermediate signed copies. Only the final executed version remains in the system.

External History Settings

Select an option that determines the view access for external users of the Supplier Portal. Values are:

• Disable Viewing once Executed: Select to prevent external suppliers from viewing the executed contract in the Supplier Portal. This assumes that the supplier has an internal copy for reference because they were the last signers. Or, you can send them the signed version.

• View All Documents and Details: Select to provide supplier view access to all document details including their collaboration versions, attachments, and all versions that were previously executed.

• View Only Executed Documents: Select to provide external suppliers with only view access to the final signed and executed document after each negotiation is completed. This option displays summary action and history rows, but does not include review and collaborations details.

Notify When Available Template

Select a notification template that is used with the Notify Me button on the Document Management Page. The Notify Me button is used to indicate that the system should notify you when a document is checked back into the PeopleSoft system. When the document is checked in, the system notifies any users who have asked to be notified for the document.

Purchasing Contract

Select to enable document creation from a transactional purchasing contract using the Contract Entry feature in PeopleSoft Purchasing. The default value for the check box is selected. See Transactional Purchasing Contracts.

Purchase Orders

Select to enable document creation or association with transactional purchase orders in PeopleSoft Purchasing. The default value for the check box is deselected. See Transactional Purchase Orders.

Sourcing Event

Select to enable document creation or association with transactional sourcing events in PeopleSoft Strategic Sourcing. The default value for the check box is deselected.

Enable Cycle Time

Select to indicate that cycle times should be enabled for this installation of PeopleSoft Supplier Contract Management. After you select the check box, the system makes the related fields available.

Business Calendar

Select the business calendar that you want to use for document and amendment cycle times. You use business calendars to determine the days, such as holidays or weekends, that should be removed from any cycle-time calculations. You can also create a calendar specifically for use with documents. To define a business calendar, select Set Up Financials/Supply Chain > Common Definitions > Calendar/Schedules > Business Calendar > Business Calendar.

Complete when Status is

Select the status at which you want to stop tracking a document's cycle time. For example, you might want to track document cycles during more critical stages when numerous reviewers or approvers are involved in the cycle and not track it for its entire review cycle. Or, the organization might want to track a critical contract document until it has been signed and executed.

You can end document and amendment cycle tracking at these statuses:

• Approved

• Dispatched

• Executed/Complete

• Pending Approval

Target Cycle Time per Document (days)

Enter the target number of business days that a contract document should take to complete. This cycle begins when you create the document and ends when the document goes into the status that you select in the Complete when Status is field. The system calculates the cycle time using the business calendar so that only official business days are counted based on the calendar.

Target Cycle Time per Amendment (days)

Enter the target number of days that a contract amendment should take to complete.