Prerequisites

To set up the system to process federal payment schedules:

1. Enable Federal Payments on the Installation Options - Payables page.

   You must select the Enable Federal Payments option and enter payment schedule ID ranges for each of three types of payment schedules: Transportation, Manual, and Other.

   You can also select the Enable Date Calc Basis (enable date calculation basis) option to enable the enforcement of federal prompt pay protocols.

   See Installation Options - Payables Page.

2. Specify default payment schedule types for each SetID on the Payables Options - Payment Options page.

   Select manual, transport, or other payments. You can override these settings at the voucher origin, supplier location, or voucher.

   See Payables Options - Payment Options Page.

3. Specify the federal payment indicator (employee, non-employee, or both) for each federal EFT and Automated Clearing House (ACH) layout on the EFT File Layouts and ACH File Layout pages.

   See Setting Up EFT and ACH Payment Formats.

4. Define Agency Location Codes (ALCs) for TDOs and federal agencies with whom you share IPAC transactions.

   You define ALCs on the Agency Location Code page.

   See Defining Agency Location Codes.

5. Define suppliers.

   Specify the supplier electronic file options on the Supplier Information - Payables Options page.

   Specify supplier Treasury options for SPS check output and SPS Same Day Payment file generation.

   Assign ALCs to federal suppliers with whom you share IPAC transactions.

6. Define federal spending region codes.

   You define federal spending region codes on the Spending Region Install Option page, the appropriate ChartField Value page, and the Spending Region Definition page.

   See Defining Federal Spending Regions.

7. On the Regional Finance Centers page, define your Regional Finance Centers.

   See Defining Regional Financial Codes.

8. On the Bank Information page, assign each Agency Location Code to a bank.

   See Defining Bank Information.

9. On the External Accounts page, specify Regional Finance Centers by bank account.

   See Defining External Account Information.

10. On the External Accounts - Payment Methods page, specify the payment methods for federal payment generation, by bank account, and select the Payment Schedule option.

    See External Accounts - Payment Methods Page.

11. On the Payment Schedule Restrictions page, restrict the number of payments and appropriations per schedule for each payment method and EFT layout combination that uses payment schedules.

    See Specifying Restrictions for Federal Payment Schedules.

12. TAS is assigned on the TAS/BETC pages in General Ledger. Use the Treasury Account Symbol Definition page to define the Treasury Account Symbol (TAS), which is identified by selecting its component key field values, Agency Identifier and Main Account. Associate its components and attributes, such as BETC, Fund Code, and TAS Formats (Navigation: General Ledger, Federal Reports, TAS/BETC, Define TAS, Treasury Account Symbol Definition).

    See Defining Component TAS and BETC Elements in Compliance with Federal Reporting Requirements

    See Defining and Using Account Types and Attributes.

13. Specify an Approval option of Certifier on the Payment Selection Criteria - Preferences page for the pay cycles you use for federal payment schedules, and designate a certifier.

    (Optional) Enable workflow for payment schedule certification on the Payment Selection Criteria - Preferences page for the pay cycles you use for federal payment schedules. This enables PeopleSoft Workflow to update the worklist of the user who is defined as the certifier for the pay cycle, notifying the certifier that a federal payment schedule is ready for certification.

    See Payment Selection Criteria - Preferences Page.