Establishing Proposals

Proposal Page

GM_PROPOSAL

Establish proposal-specific details.

Description Page

GM_PROP_TITLE_LONG

Enter a long description for the proposal.

See Proposal Page

SBIR&STTR Page (small business innovation research and small business technology transfer)

GM_PROP_SBIR_STTR

Select SBIR and STTR fast-track statuses. These are available if the proposal type is SBIRI, SBIRII, STTRI, or STTRII.

See Proposal Page

CFDA Page (catalog of federal domestic assistance number)

GM_PROP_CFDA

Enter multiple CFDA numbers if you enabled this feature.

See Proposal Page

Due By Page

GM_PROP_DUE_BY

Enter the due date and time requirements for a proposal.

Budget Express Page

GM_PROP_BUD_EXPRES

Enter budget express information for a proposal.

The data that you enter on this page is for informational purposes only. It has no downstream processing implications.

Additional Information Page

GM_PROP_ADD_INFO

Enter additional information about the proposal.

See Proposal Page

Additional Information Page

GM_ADDITIONAL_INFO

Create user-defined Additional Info types.

See Proposal Page

Application Identifier Page

GM_PROP_APP_ID

Enter application identifier information.

See Proposal Page (Additional Information).

Concurrent Submissions Page

GM_PROP_CON_SUB

Select the business unit, proposal, and version for each proposal that you are submitting concurrently.

See Proposal Page (Additional Information).

Conflict of Interest Page

GM_PROP_COI

Select check boxes to indicate whether the conflict complies with the institution's policy and whether you completed the review.

See Proposal Page (Additional Information).

Cost Sharing Page

GM_PROP_COST-SHARE

Select check boxes to indicate whether the sponsor requires cost sharing, who approved it, the date of approval, and the source.

See Proposal Page (Additional Information).

Flow Through Page

GM_PROP_FLOWTHRU

Select the primary sponsor that the proposal will flow through.

See Proposal Page (Additional Information).

Institution Change Page

GM_PROP_IN_CHANGE

Select the check box to indicate whether the institution changed and the name of the previous institution.

See Proposal Page (Additional Information).

Intellectual Property Page

GM_PROP_INTEL_PROP

Enter information about the use of intellectual property.

See Proposal Page (Additional Information).

PI Change Page(principal investigators change)

GM_PROP_PI_CHANGE

Indicate that the PI changed and select the ID of the previous PI.

See Proposal Page (Additional Information).

Pre-Award Spending Page

GM_PROP_PREAWD_SPD

Indicate that pre-award spending is permitted, and enter the guaranteed source of funding.

See Proposal Page (Additional Information).

Previous Award Page

GM_PROP_PREV_AW

Enter information about the previous award, and indicate that a renewal is in progress if it is based on an accomplishment.

See Proposal Page (Additional Information).

Related Proposals Page

GM_PROP_REL_PROP

Enter information about related proposals.

See Proposal Page (Additional Information).

Solicitation Page

GM_PROP_SOLICITATN

Enter information about a solicitation.

See Proposal Page (Additional Information).

Projects Page

GM_PROPOSAL_PROJ

Add or update projects that are associated with a proposal.

Description Page

GM_PROP_J_TITLE

Add descriptions about the project.

See Projects Page

Department Administrator Page

GM_PROP_DPT_ADM

View the names of the department administrator, department head and institution officer. Information about this page is display-only. All data comes from the Department Contact and Institution Contact pages.

Department Credit Percentage Page

GM_PROJ_DEPT_PCT

Enter the credit percentage for a department for a particular project.

Comments Page

GM_PROP_J_DEPT_SP

Enter comments about the department cost share.

See Department Credit Percentage Page

Budgets Page

GM_PROP_BUD

Enter budget header information.

F and A and Pricing Setup Page

GM_BUD_FA

Set up F&A rates for your institution, sponsor, and budget.

Program Income Page

GM_BUD_PGM_INCOME

Enter program income details and comments for the period.

See Budgets Page

Resources Page

GM_PROPOSAL_RES

Maintain information about each resource for a proposal project. These resources are used by Research or Workflow.

Supplier Details Page

GM_PROP_VNDR_SP

Enter subrecipient details.

Subrecipient Location Page

GM_PROP_VND_LOC_SP

Enter subrecipient location and address information.

See Resources Page

Subrecipient Contact Page

GM_PROP_VND_CNT_SP

Enter subrecipient contact information.

See Resources Page

Subrecipient Budget Page

GM_PROP_VND_BUD

Enter subrecipient budget information.

Professional Details Page

GM_PROP_PROF_DT_SP

Enter professional details about the resource.

Proposal Professional Address Page

GM_ADDR_DTL_DSP_SP

View address information.

See Professional Details Page

Proposal Professional Education Page

GM_PROP_PROF_ED_SP

View educational information.

See Professional Details Page

Proposal Professional Job Page

GM_PROP_PROF_JB_SP

View job information.

See Professional Details Page

Professional Work Experience Page

GM_PROP_PROF_WE_SP

View work experience information.

See Professional Details Page

Professional Advisor/Advisee Page

GM_PROP_PROF_AA_SP

View advisor and advisee relationships.

See Professional Details Page

Professional Memberships Page

GM_PROP_PROF_MB_SP

View memberships and associations.

See Professional Details Page

Professional Honor/Awards Page

GM_PROP_PROF_HA_SP

View honors and awards.

See Professional Details Page

Professional Collaborations Page

GM_PROP_PROF_CB_SP

View persons who have collaborated with the professional.

See Professional Details Page

Professional Publications Page

GM_PROP_PROF_PB_SP

View the professional's publications.

See Professional Details Page

Professional Pending Support Page

GM_PROP_PROF_OP_SP

View pending support.

See Professional Details Page

Professional Ongoing Support Page

GM_PROP_PROF_OA_SP

View ongoing support.

See Professional Details Page

Professional Completed Support Page

GM_PROP_PROF_OC_SP

View completed support.

See Professional Details Page

Certifications Page

GM_PROP_CERT

Maintain all relevant proposal-specific certifications, and enter multiple certifications for each proposal project.

Proposal Certification Comments Page

GM_PROP_CERT_SEC2

Enter comments about the certification.

See Certifications Page

Reports Page

GM_PROP_J_REPT

Set up PeopleSoft Grants report types for a proposal project.

Attachments Page

GM_PROP_DOC1

Create attachments for the proposal project.

Proposal - Attributes Page

GM_PROP_ATTRIB

Enter proposal attributes.

Proposal - Location Page

GM_PROP_J_LOCATION

Select a location for a subrecipient.

Proposal - Protocols Page

GM_PROP_PRJ_PCL

Select a protocol to associate with the project.

Proposal - Component page

GM_PROP_COMPONENT

Enter component information.

Component Stakeholder Page

GM_PROP_COMP_STK

Enter the names and roles of stakeholders.

Component Approval Hierarchy Page

GM_PROP_COMP_APP

View the approval hierarchy. All information that is displayed on the page comes from the BU Workflow Approval/Notification Setup page. It shows the approval rules that were set up for the current component.

Component Approval History Page

GM_PROP_APP_HISTY

View the component approval history.

Proposal Component Comments Page

GM_PROP_COMPO_SEC1

Add comments about the proposal component.

See Proposal - Component page

Setup Level Page

GM_PROP_LVL_SETUP

Establish the setting levels as Primary Project or All Projects for certifications, department credits, professional credits, resources, subrecipients, and components.

All values are supplied by the Award setup and BU Definition pages. You can overwrite the value in the Proposal level.

Key Words Page

GM_PROP_KEYWORD

Link key words to a proposal and its projects.

Proposal Component Approval/Submit Page

GM_COMP_APPROVAL

Submit and approve a proposal workitem. Grants super users can use this page to monitor, approve, review, and submit all workitems.

Version ID

Displays the proposal version, which enables you to track changes to a proposal. All pages in this component display the proposal version.

Reference Award Number and Federal Award Identification Number

Enter the Federal Award Identification Number (FAIN) and Reference Award Number.

The U.S. government requires Federal agencies to assign a unique FAIN to each award. Additionally, a Reference Award Number appears on some of your PeopleSoft Grants invoice formats when you process your billing information.

When you enter the FAIN and Reference Award Number on the proposal, they will automatically populate on the award pages after the award generation process.

See

Generating Awards

Award - Award Page

Add to My Proposals

Click to add to your My Proposal list.

Description

Enter a brief version name. If you leave this field blank, the entry in the Title field appears by default. The system uses this title in the award generation process to name the award. The name of the generated post-award project comes from the proposal project short title.

Allow Multiple PI's (allow multiple principal investigators)

Select to allow multiple PIs for the proposal. This field is available only if the Allow Multiple PI's check box is selected on the Sponsor - Details page.

Start Approval Process

Click to start the approval process. This option is available only if the proposal status is draft, workflow is active, and the Workflow By Pass check box is deselected. If Approval Workflow Engine option is selected on the Award Setup and BU Definition page, you can track the approval status with the help of the approval monitor. See Defining PeopleSoft Grants Rules and Business Units, Award Setup Definition page.

Title

Enter a short title for the proposal. The project title appears by default as the proposal title for all projects that are created with no short titles. When you navigate to the Project page, the short Title field is already populated with data. Also use the title as an alternate search option on the Search page to access the Proposal page. If you created the proposal from the Get Opportunity page, the system populates this field with the first 52 characters of the opportunity title.

Description

Click to access the Description page to enter a description of the proposal.

PI ID (principal investigator ID)

Select the principal investigator's ID. This label is available only if you did not select the Allow Multiple PI's check box.

Contact PI

Select the principal investigator who is the contact for the proposal. This field is available only if you selected the Allow Multiple PI's check box.

Sponsor ID

Select the ID of the organization that is sponsoring the research.

Prime Sponsor

Pre-Award Administrator

Select the ID of the person who is responsible for overall proposal preparation. Only people who are set up as pre-award administrators on the Professional Data page are available.

Purpose

Select a proposal purpose from a list of entries that are defined by the institution.

Proposal Type

Select a proposal type from available options.

The values are:

• Amendment

• Competing Continuation

• Internal

• Modification

• NRSA

• New

• No-Cost Extension

• Non-Competing Continuation

• Pre-Proposal

• Renewal

• Research Career Award

• Resubmission

• Revision

• SBIR I

• SBIR II

• STTR I

• STTR II

• Supplemental

Click the SBIR/STTR Flag icon to access the SBIR&STTR page if the proposal type is SBIRI, SBIRII, STTRI, or STTRII.

Confidence % (confidence percentage)

Enter a number between 1 and 100 to reflect the level of confidence that the proposal will be approved. The system translates the number that you enter here to a color-coded icon that represents the confidence level as either high, medium, or low. These labels are predetermined on the Confidence Level Setup page. The colored icon next to this field indicates the confidence level of this proposal.

ALN (Assistance Listing Number)

Enter the ALN that is related to the proposal. A prompt table is delivered that can be populated with the values to be used. (Optional) If you enabled multiple ALN on the Award Setup Definition page, this field is a link to the Setup GM ALN Information page, where you can enter multiple ALN numbers.

Due By

Click to access the Due By page. Enter due date and time information for the proposal.

Budget Express

Click to access the Budget Express page. Enter budget amounts for the proposal.

Additional Information

Click to access the Additional Information page. Enter additional information for the proposal.

Facilities & Admin Requested (facilities and administration requested)

Select to indicate that the institution is requesting indirect cost recovery. The system automatically selects the corresponding box on form PHS 398, page II, section 3.

Workflow By Pass

Select to bypass approval workflow. This check box appears only when the user is assigned the Workflow By Pass security role. You can edit this check box when at least one proposal version has been through workflow and is approved and the current version is not in Approval or Institution Approved status. When you select Workflow By Pass, then Start Approval Process is unavailable.

Foreign Application/Component

Select to choose the corresponding check box on form PHS 398, page II.

NIH Modular Grant (National Institutes of Health modular grant)

Select to designate that the proposal as an NIH modular grant.

Template Proposal

Select to create a template proposal. This option is available only when you first create the proposal. You can use the template to create new proposals based on information in the template, which you can edit.

Start Date and End Date

Select the start and end dates for the proposal. The system automatically creates the overall budget with the same dates.

See Establishing Proposal Budgets.

No. Periods (number of periods)

Enter the number of periods for the budget.

Build Periods

Click to build the budget periods for the proposal.

Type, and

Select the type of comment that you want to enter. Click the Additional Details button to access the system-delivered additional comments pages. Enter comments and other information that are specific to the type of comment that you selected. Click the Add Additional Info button to create user-defined additional information types.

System delivered values are:

• AID - Application Identifier

  Enter application identifiers and state-received date.

• APC - Allocation Percentage

  Enter minority-owned percentages.

• CON - Concurrent Submissions

  Select the business unit, proposal, and version for each proposal that you are submitting concurrently. The system populates the Project PI and Sponsor fields automatically.

• COI - Conflict of Interest

  Select the Compliance with Inst. Policy check box to indicate that the conflict complies with the institution's policy. Select the Review Completed check box and enter the approval date to indicate that you completed the review. You can select either or both check boxes.

• CST - Cost Sharing

  Indicate whether cost sharing is required by sponsor, who approved it, the date of approval, and the source.

• EXP - Express Proposal

  Enter comments.

• FLO - Flow Through

  Select the primary sponsor that the proposal will flow through.

• IC - Institution Change

  Select to indicate whether the institution changed and the name of the previous institution.

• IP - Intellectual Property

  Select the Intellectual Property Reported check box to indicate that you are reporting the use of intellectual property, and then enter a description.

• MJ - Major Goals

  Enter comments.

• OTH - Other

  Enter comments.

• PI - PI Change

  Select the PI Change check box to indicate that the PI has changed. Select the ID of the previous PI.

• PRE - Pre-Award Spending

  Select the Pre-award Spending Allowed check box to indicate that pre-award spending is permitted, and then enter the guaranteed source of funding.

• PRV - Previous Award

  Select the business unit and the ID of the previous award. Then select the Renewal in Progress check box, the Accomplishment Based Renewal check box, or both to indicate that a renewal is in progress and is based on an accomplishment.

• REL - Related Proposals

  Enter the pre-proposal number, and then select the proposal business unit, related proposal, and version ID for all related proposals.

• SOL - Solicitation

  Enter the solicitation and request for proposal number, as well as the solicitation title.

• UOB - Unobligated Balance

  Describe unobligated balances for continuation form 2590.

Institution Minus Funded

Select to use the institution's F&A rate for calculating the cost-sharing F&A.

Sponsor Minus Funded

Select to use the sponsor's F&A rate for calculating the cost-sharing F&A.

Agreement Category

Select an agreement category. Values include:

• Cost Reimb

• FP Fee

• Fixed Price

• N/A

• Other

Subrecipient Status

Select a status. Values include:

• Full Exec

• Holding

• Not Accept

• Not Award

• Other

• Pending

• Terminated

Method Chosen

Enter information into this open text field. You can enter the method that is used to select the subrecipient or spell out payment procedures for the subrecipient. You can define this field any way that you want.

Type

Select a type. Values include:

• Justification

• Other

• Restrictions

• Statement of Work

• Terms & Conditions

Third Party Amount

Enter the amount of a third-party contribution, if any.

Budget Item

Select the each subrecipient budget item.

Total Direct Budget

Enter the total direct budget amount for each subrecipient budget item.

Organization

Displays the organization name for professionals with ID numbers and professional profiles in the system. The organization information for the individual maps to the Key Personnel section on PHS 398, page BB for individuals marked as key personnel types (PI, Co-PI, and Key Personnel).

Project Role

Enter the professional's position title for the project.

Role Type

Select the role that the professional plays in the project. Values are Co-PI, Key Pers (key personnel), Other, Authorized Person, and PI.

Credentials

Enter credentials. This field is available only for PI, CoPI, and Key Personnel roles.

US Government Employee

Select if the professional is a US Government Employee. If you select this check box, Foreign Organization Employee is unavailable.

US Government Agency

Enter the name of the US Government Agency if you selected the US Government Employee check box.

Amount Requested

Enter the amount that was requested from the US Government.

Foreign Organization Employee

Select if the professional is a foreign organization employee. If you select this check box, the US Government Employee check box and related fields are unavailable.

Eligible PI, First Time PI, PI Eligibility Waiver, and New Personnel

Select all check boxes that apply to the professional's role in the project. If the role is PI or CO-PI, and the professional is not listed as an eligible PI in the database, select PI Eligibility Waiver.

Address

Click to display the professional's address information from the professional profile. Only one address appears for each professional.

Education

Click to associate multiple degrees with the professional. Select Include in proposal for degrees or educational accomplishments that you want included in PHS 398, page AA, section 3b. Only three degrees can be printed in section 3b.

Job

Click to associate multiple jobs (appointments) with the professional. You can select the most relevant jobs to include in the proposal.

Experience

Click to associate multiple types of experience with the professional.

Advisor/Advisee

Click to associate multiple advisees and advisors with the professional.

Membership/Association

Click to associate multiple memberships and associations with the professional.

Honor/Award

Click to associate multiple honors and awards with the professional.

Collaboration

Click to associate multiple collaborators with the professional.

Publication

Click to associate multiple publications with the professional.

Pending Support

Click to link pending support information with the professional. The proposal status must be in one of the following statuses before you can load data onto the Pending Support page.

• Institution Approved

• Awarded; Pending

• Draft

• Pending Funding

• Pending Approval

Ongoing Support and Completed Support

Click to link active and past support information for a professional. For you to add information regarding current support, the proposal status must be in the Awarded status.

Certification Code

Select the certification codes that are associated with the proposal. PeopleSoft delivers these codes as system data:

• Human Subjects

  Maps to form PHS 398, page AA.

• Vertebrate Animals

  Maps to form PHS 398, page AA.

• Smoke-Free Environment

  Maps to form PHS 398, page II.

• Inventions and Patents

  Maps to form PHS 398, page II.

• Beginning Investigator

• Lobbying Activities

• Proprietary/Privileged Info (proprietary/privileged information)

• National Environmental Policy

• Historical Places

• Small Grant Exploratory Research

• Group Proposal

• International Cooperative Activity

• Facilitate Scientists with Disabilities

• Research Opportunity Award

• Delinquent Federal Debt

• Debarment and Suspension

Certification Date

Select the certification date for each code.

Indicator

Select the certification indicator. Values are N/A, No, Pending, and Yes.

Certified By

Select the name of the person who authorized the certification.

Approval Date

Select the date on which the certification was approved.

Expiration Date

Select the date on which the certification expires. The generate process brings this date forward to the award.

Assurance Number

Enter the assurance number that is associated with the certification.

Exemption Number

Enter the exemption number that is associated with the certification.

Type and Comments

Select a report type, and then add any comments about the report. You can add rows to enter additional report types. Values include Abstract, Major Goals, and Progress Report Summary.

Comments that are associated with the Abstract and Major Goals report types appear in the description box on the PHS 398 proposal form.

Click the Add Attachment button to attach a document to the proposal.

Browse

Click to search for the document that you want to attach to the proposal. This button appears after you click the Add Attachment button.

Upload

Click to attach the file to the proposal and return to the Documents page. This button appears after you click the Add Attachment button.

Click the Delete Attachment button to delete a document. This button appears only after you attach a document to the page.

Click the View Attachment button to view the attachment. This button appears only after you attach a document to the page.

Add Attribute

Click to access the Attribute Type page and enter additional attribute codes. The system stores attributes in the Attribute Type control page. Attributes can be anything that you want to track in a proposal.

See Attribute Types Page.

Attribute Value

Enter an attribute value to represent the selected attribute. You can enter an attribute value up to 80 characters in length.

Location

Select a code to display the information from the location control table. When you select a site, the system populates the address information fields. You can also add new locations and enter information in the specific address and phone fields.

Foreign

Select to indicate that this location is outside the country of the institution.

Primary

Select to indicate that this location is the primary location. Each proposal can have only one primary location. The primary location exists on the primary project. The system sets the first location on the primary project as the primary location.

Congressional District

Enter the congressional district for the primary project location.

Component

Select the name of the component. This is a user-defined value.

See Proposal Component Page.

Click the Add Component button to add new components.

Status

Select a status for each proposal component. If Proposal workflow is active, this field is display-only. The workflow process drives the component status. Values are Approved, Assigned, Draft, Finished, In Progress, Not Approved, and Send Back.

Required Flag

Select to indicate whether the component is required. All components that are added by the program are set to Required. All required components must be approved before the proposal is approved.

Stakeholders

Click to select a stakeholder who is an employee of the institution.

View By

Select display options for the Component Approval History grid. Values include All, Notification Only, and Workitem only.

Key Word

Click the Look up button to select a value from the list of available key words. The PI that you select on the Proposal page determines the values that are included on this page.