Channels
Applicant resumes can come into the Recruiting Solutions system from one of these channels:
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Email.
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Resume Load Process Application Engine process (HRS_RESLOAD).
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Job boards and service providers.
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Apply online.
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Create Applicant (HRS_ADD_APPLICANT) component.
Resume Management supports all resume document formats and will accept HR-XML resumes from all channels. However, only OIF uses the data within the HR-XML document to directly write data to Recruiting Solutions tables. The other processes route the document to a resume extractor for processing. Not all resume extractors support all resume document formats. If the resume extractor doesn't support the resume document format, the resume extraction process fails.
Applicants and staffing suppliers can email resumes to a designated email address that you set up.
Resume Load Process Application Engine Process (HRS_RESLOAD)
The Resume Load Process enables organizations to load resumes that it receives.
See Loading Resumes.
Open Integration Framework
OIF is used to receive web services from staffing suppliers (job boards, recruitment agencies, and services procurement providers) which may contain either a candidate HR-XML or an unstructured resume as an attachment. For example, a recruitment agency that your organization integrates with can send XML resumes through the OIF. Because the agency sends an XML resume file, the system does not need to perform any extraction. Instead, the system uses the data directly from the XML resume file to process through Recruiting Solutions. Although no extraction is performed on the XML resumes, the resumes still go through data mapping and any other business process that you have set up for the staffing supplier.
When a staffing supplier submits a resume, it is common not to contact the applicant to whom the resume belongs. Instead, all communication with the applicant, up until the interview with the applicant, is done through the staffing supplier. The person at the staffing supplier organization who handles this duty is referred to as a proxy. The proxy takes on all responsibilities of the applicant and is both responsible and expected to act in the best interest of the applicant. On system pages that show applicant contact information, the contact information for the proxy is also included. When you send correspondence to an applicant that uses a proxy, the system sends the correspondence to the proxy, not the applicant.
To use OIF to receive resumes, the staffing supplier organization must set up web services and deliver the configuration file that you will use to set up the vendor.
To set up OIF to receive incoming candidates in Talent Acquisition Manager:
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Set up the vendor.
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Set up a recruitment source and link the vendor to the source.
The system determines how to process the resumes based on the settings that you specify for the recruitment source on the Vendor page in the Source Setup (HRS_SOURCE_SETUP) component. For example, the system checks the Vendor page for the source from which it receives a resume to determine which status to assign to the resume.
When you set up contacts for the source, you can specify which contact to use as the proxy. If you do not specify a contact to use as a proxy, the contact setup is used only for informational purposes.
Apply Online
Internal and external applicants can use PeopleSoft Candidate Gateway to apply for job openings online.
See PeopleSoft Candidate Gateway: Applying for Jobs and PeopleSoft Candidate Gateway: Using Fluid Candidate Gateway to Apply for Jobs.
Create Applicant Component
Recruiters and hiring managers can enter applicant data manually by using the Create Applicant component.
When recruiters and hiring managers manually enter data for an applicant, they have the option to attach a resume. The data in the resume is not extracted or used to automatically populate fields in the Create Applicant component. However, the creation of these applicants is tracked in the Manage Resumes component.