View and Manage Digital Assets

You can view, edit, and manage your digital assets in many ways on the Assets page and while viewing the digital asset.

In the header on the Assets page, you can perform the following actions:

  • To add a digital asset, click Add. See Add and Remove Assets.
  • To view and create collections, click More menu, then select Collections. See Create and Share Collections.
  • To view analytics for the sites and channels associated with current repository, click More menu, then select Content Analytics. See View Content Metrics in Administering Oracle Content and Experience.

To search, filter, and sort assets, use the tools on the left of the Assets page and the search box at the top. See Search, Filter, and Sort Assets.

When you select or right-click a digital asset you can perform the following actions:

  • To open the digital asset, click View.
  • If the digital asset requires review, click Submit for Review. A repository administrator can then approve or reject the digital asset. The submission status is shown in the lower right area of the asset—In review status icon In Review, Approved status icon Approved, or Rejected status icon Rejected. You can select more than one asset to submit for review at the same time.
  • To publish the digital asset and make it available for use in a site, click Publish. You can select more than one asset to publish at the same time. See Publish Assets.
  • To make digital assets easier to find, you can use categories, collections, and tags.
    • If a taxonomy is associated with the repository you're viewing, you can use categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need. To assign categories to the digital asset, click Categories. See Assign Asset Categories.

      Note:

      Categories are available only in Oracle Content and Experience, not Oracle Content and Experience-Classic.
    • Collections are a way to group related assets for a specific business need such as a marketing campaign. A new collection is also created automatically for each site. To change the collections the digital asset is associated with, click Collections. You can select more than one asset to assign to a collection at the same time. See Create and Share Collections.
    • Tags, like keywords, are terms that a user might search for. If your repository administrator enabled smart content on the repository, images are automatically tagged based on the content of the image, but you can also add manual tags for any kind of asset. For example, you might have a document about an upcoming conference. You could tag the document with "conference", "event", "webinar", "breakouts", and other similar terms. To add or edit the tags for the image, click Tags. You can select more than one asset to assign tags to at the same time. See Tag Assets.

      You can also view categories, collections, and tags by clicking the additional properties pane, then, in the drop-down menu, selecting the option you want.

  • To change the publishing channels the digital asset is targeted to, click Channels.You can select more than one asset to assign channels to at the same time. You can also view channels by clicking the additional properties pane, then, in the drop-down menu, select Channels. See Create and Share Publishing Channels.
  • To download the digital asset to your computer, click Download.
  • To add a new version of the digital asset, click Upload New Version.
  • To copy a digital asset to another repository, click Copy, select the repository you want to copy the asset to, then click Copy. You must have the Manager role on the target repository. You can select more than one asset to copy at the same time. Only the current version of each asset will be copied.

    Repository managers can also copy assets from one repository collection to another.

  • To remove the digital asset from the repository, click Delete. You can select more than one asset to delete at the same time.
  • To view the digital asset's properties, click Properties. The properties include read-only information such as when the item was created and last updated, the associated channels, and the associated collections. You can also view properties by clicking the additional properties pane, then, in the drop-down menu, select Properties. Property information is divided into tabs:
    • General – includes information about asset type, size, whether published and other general information.
    • Activity – details specific activities such as review status changes, revision history, and other activities.
    • API – displays the asset ID, management URL and delivery URL if published.

While viewing a digital asset, you can perform the following actions:

  • To crop, rotate, or flip an image, or change the format, background color, or image quality, click Edit. See Edit an Image.
  • If the digital asset has been submitted for review, a repository administrator can approve or reject it.
  • To download the digital asset to your computer, click Download.
  • To view the digital asset in full screen mode, click Full Screen.
  • To add a new version of the digital asset, click Upload New Version.
  • To change the magnification of the digital asset, use the zoom controls.
  • To add an annotation to the digital asset rendition, click Annotation icon, select an area or click where you want to add the annotation, then enter your comment in the text box, and click Post. See Add Annotations in Managing Content with Oracle Content and Experience.
  • To view annotations on the digital asset rendition, click View annotations icon. When you click an annotation on the image, the annotation note will get focus in the conversation.
  • To create or participate in a conversation associated with the digital asset, click the additional properties pane, then, in the drop-down menu, select Conversation.
  • To view and manage renditions of an image, click the additional properties pane, then, in the drop-down menu, select Renditions. See Manage Image Renditions.
  • To view the API information for the digital asset, click the additional properties pane, then, in the drop-down menu, select Properties and then the API tab. The API information includes the API ID, the management URL, the delivery URL (after the content item is published), the creation date, and the date it was last updated.
  • To view the activities for the digital asset, click the additional properties pane, then, in the drop-down menu, select Properties and then the Activities tab. Activities include review status changes, revision history, and other activities.
  • If a taxonomy is associated with the repository the digital asset is stored in, you can view the categories the digital asset is assigned to by clicking the additional properties pane, then, in the drop-down menu, selecting Categories. See Assign Asset Categories.

    Note:

    Categories are available only in Oracle Cloud Infrastructure, not Oracle Cloud Infrastructure Classic.
  • To view and manage the tags associated with the digital asset, click the additional properties pane, then, in the drop-down menu, select Tags. Add or remove tags as necessary.
  • To view and manage the collections the digital asset is associated with, click the additional properties pane, then, in the drop-down menu, select Collections. Add or remove collections as necessary.
  • To view and manage channels the digital asset is targeted to, click the additional properties pane, then, in the drop-down menu, select Channels. Add or remove channels as necessary.
  • To view analytics for the sites and channels the digital asset has been published or targeted to, click the additional properties pane, then, in the drop-down menu, select Analytics.

    By default, you see all analytics data, but you can limit that by selecting a new option in the drop-down list (for example, the current year or the last 30 days). You see the following information about the channels the asset is targeted to:

    • Average Daily Access: Line graphs show the average number of unique visits to each channel per day, broken down by published assets and non-published assets. A unique visit is one user, visiting one channel within a 1-hour period. So, if a user visits a site 20 times within 1 hour, it counts as one unique visit.
    • Asset Status: Shows the age and status of the asset in each channel.
      • Published status icon Published
      • Approved status icon Approved
      • Rejected status icon Rejected
      • Draft status icon Draft
      • Translated status icon Translated
      • In review status icon In Review

To add digital assets to sites, see Work with Assets and Content Items.