Use the Adobe Creative Cloud Extension

You can use the assets stored in Oracle Content and Experience in your Adobe Creative Cloud applications, such as Photoshop.

The extension is available for Adobe Creative Cloud applications (Photoshop, Illustrator, InDesign, Premiere Pro, After Effects, Animate, and Audition) 2018 and higher as part of the desktop app. All you need to do is install the desktop app, configure at least one Oracle Content and Experience account, then access the extension in your Adobe Creative Cloud application, sign in, and configure it to work the way you want.

Before using the extension, make sure you have access to the repositories where the assets you need are stored. A repository manager must share a repository with you in order for you to use the assets there.

Depending on the Adobe application you use, you'll access the extension through different menus, and you'll have access to different features:

  • Photoshop: Link or embed image assets. Drag assets from the Oracle Content and Experience panel to the canvas. Upload assets by dragging images from Windows File Explorer, Mac Finder, or the canvas to the Oracle Content and Experience panel.
  • Illustrator: Link or embed image assets. Drag assets from the Oracle Content and Experience panel to the canvas. Upload assets by dragging images from Windows File Explorer, Mac Finder, or the canvas to the Oracle Content and Experience panel.
  • InDesign: Link or embed image assets. Drag assets from the Oracle Content and Experience panel to the canvas. Upload assets by dragging images from Windows File Explorer, Mac Finder, or the canvas to the Oracle Content and Experience panel.
  • Premiere Pro: Link image, video, and audio assets. Drag assets from the Oracle Content and Experience panel to the Projects panel. Upload assets by dragging images from Windows File Explorer or Mac Finder to the Oracle Content and Experience panel. Convert standard assets to Video Plus assets. View Video Plus asset thumbnails and hover over the asset to view the Video Plus film strip. Right-click and select Video player to view the video in the extension and drag the asset into Premier Pro to edit. Once you have finished editing a Video Plus asset, you can save it as a new asset, or as a revision of the original asset.

    Note:

    Remember, you can only edit the current version of an asset. If you edit out a segment of a video that you may want to use later for a different video, you will want to save the edited video as a new asset so you can use the original asset for additional videos.
  • After Effects: Link image, video, and audio assets. Drag assets from the Oracle Content and Experience panel to the Projects panel. Upload assets by dragging images from Windows File Explorer, Mac Finder, or the Projects panel to the Oracle Content and Experience panel. Convert standard assets to Video Plus assets. Video Plus assets have thumbnails and when hovered over they'll play a film strip. Right-click and select Video player to play the Video Plus asset in the extension. Drag or link an asset from the panel into After Effects to edit. Once you have finished editing a video asset, you can save it as a new asset, or as a revision of an existing asset.
  • Animate: Link image, video, and audio assets. Drag assets from the Oracle Content and Experience panel to the Library pane. Upload assets by dragging images from Windows File Explorer or Mac Finder.
  • Audition: Embed video and audio assets. Drag assets from the Oracle Content and Experience panel to the Editor or Files panels. Upload assets by dragging images from Windows File Explorer, Mac Finder, or the Editor or Files panels to the Oracle Content and Experience panel. The extension options (Preferences, Help, About) are available via the command bar.

Using the Extension

Before you use the extension for the first time, you need to use the desktop app to connect to Oracle Content and Experience. The extension gets the account information from the desktop app.

  1. Open the Extensions menu in the Adobe application. This is a submenu accessed from another menu, such as Window. The location of the menu varies, depending on the application you’re using.
  2. Select Oracle Content and Experience on the extension list.
  3. Sign in with your account name and password. If you have multiple accounts, select the one you want to use.

    Note:

    If you see a message that no repositories are found, it means that either repositories have not yet been configured or no repositories have been shared with you under the account name you used for sign-in.
  4. You can work with Assets view, Links view, or Renditions view. In Assets view, you can browse or search for assets, and place them into the Adobe Creative Cloud application. In Links view, you can see a list of assets that are already linked to the current project. In Renditions view, you can see all system and custom renditions associated with an asset.
    Assets view
    • Select a repository from the drop-down list. Use the search field to help find specific repositories.
    • Click the filter icon to filter assets by collection, channel, type of asset, or asset status, and sort by relevance, name, or last updated. Collections and channels fields offer search capabilities for faster results. If there are taxonomies associated with the repository, then you can also select the Categories tab to search and filter by category. By default Include All Children is enabled so the filter results will display all images of the selected category and any subcategory. Deselect Include All Children to limit the list exclusively to those images in the selected category.

      To pin the filter options to the assets view, click the Pin icon.

    • Click the search criteria icon to add search terms or see the terms that have already been added to the search. If smart content is enabled on the repository, Oracle Content and Experience also searches machine tags that are automatically applied to images, and, after you add a search term, you'll see recommended keywords under the search box. Click a keyword to add it to your search. This brings images tagged with both words closer to the top of the result list and displays additional images tagged with the added keyword. Select an image and click Find visually similar to ... to find images similar to the selected image. Select an asset, and if it has any categories associated with it, click Find categorized similarly... to find other assets sharing same categories.

      To pin the search criteria to the assets view, click Pin icon.

      When uploading an asset through the Adobe extension, if there are any categories, collections, or channels selected in the Search Criteria, they will be applied automatically to the asset.

    • Right-click an asset to open a menu where you can choose one of these options:
      • Link the asset to the current project. This option isn't available for Audition.
      • Embed the asset, which copies the asset to the current project. This option isn't available for Premiere Pro, After Effects or Animate.
      • Submit the asset for review.
      • Approve or reject assets submitted for your review.
      • Upload a new version of the asset from selected layer.
      • Upload a new version of the selected asset.
      • Delete the asset.
      • Open Renditions view, to see all the system and custom renditions of the asset.
      • View the asset in the web, which opens the asset in a browser.
      • Play a Video Plus asset in the extension.
      • Display the properties of the asset.

      You can also link or embed an asset by dragging and dropping the asset or clicking the appropriate icon at the bottom of the asset view page.

    Links view (not available in Audition)
    • Displays those assets already linked to the project.
    • If an asset has a local change, an asterisk is appended to the end of the version number.
    • If a new version is available in the repository, a notation is made after the version number.
    • Right-click an asset to perform the following actions:
      • Download the asset.
      • Upload a new version of the asset.
      • View details about the asset.

    Renditions view

    To open the renditions view, in asset view, double-click an asset. You see all system and custom renditions associated with the asset.

    If an asset has several versions, you can switch between the latest version and previous versions using the drop-down menu next to the version number. Select a previous version from the drop-down to see renditions of that version. Author and modification date information about selected versions is displayed under the asset title. Previous versions cannot be edited unless first made current by clicking Make this version current. Published assets cannot be edited unless you select Save as new version.

    For system renditions, right-click a rendition to perform the following actions:
    • Copy the rendition to create a customized version of the rendition.
    • Link the rendition to the current project.
    For custom renditions, right-click a rendition to perform the following actions:
    • Link or embed the rendition to the current project.
    • Replace the rendition with the selected layer.
    • Replace the rendition with the selected image.
    • Delete the rendition.

Viewing and Editing Additional Properties

When viewing renditions of an asset, you can click Menu icon to open the properties menu, then select the following additional properties for an asset:
  • Collections
  • Channels
  • Categories
  • Tags

You can add assets to collections, channels and categories or remove them using the drop down lists, and edit asset tags directly from the Oracle Content and Experience extension.

Customizing the Extension

You can change how assets are filtered and other usage details. Click more options menu, and then select Preferences. You can perform the following tasks:

  • Change the account used—Select Accounts, and then select a different account from the list.
  • Add an account—Select Accounts, click Add icon and enter the URL for the account you're adding. When you click Save you must enter your user name and password to validate the account.
  • Remove an account—Select Accounts, and select the account you want to remove, then click Delete icon. Accounts with a lock by them were added using the desktop client and must be removed using the desktop client.
  • Adjust the filter settings—The extension works with the basic types of images, video, and audio with a predefined list of file extensions for those types. You can customize the basic types by changing the name of the filter or add additional extensions in the Extensions area of the dialog.

    To add a new filter, enter the filter name and the identifier, choose the type for the filter, and provide the file extensions used with the filter. For example, to add a filter for raw images, you could name the filter Camera Raw, enter the identifier as image_raw, set the type to image, and set the extensions to .crw and .nef.

    Click Save when you’re done customizing the filters.

  • Specify how you want changes to assets to be handled—You can automatically upload any changes to assets or you can handle that manually. For example, if you have an asset linked to a current project and you make local changes to that asset, when the asset is saved, it can be automatically updated in the project.

Troubleshooting

If you need to report an issue with the plug-in, you can zip up your log files and send them to support. Click more options menu, and then select Troubleshooting. You’ll be prompted to save the .zip file of your logs.