Use the Adobe Creative Cloud Extension

You can use the assets stored in Oracle Content and Experience in your Adobe Creative Cloud applications, such as Photoshop, InDesign, After Effects and the others.

The extension is available for Adobe Creative Cloud applications (Photoshop, Illustrator, InDesign, Premiere Pro, After Effects, Animate, and Audition) 2018 and higher as part of the desktop app.

Depending on the Adobe application you use, you'll access the extension through different menus, and you'll have access to different features. Here's a description of some of the features, followed by a table showing which features are available in each of the applications.

  • Link assets—Link assets to the current project.
  • Embed assets—Copy the assets to the current project.
  • Edit assets—Drag assets from the Oracle Content and Experience panel to the application's canvas, editor, or file list.
  • Upload assets—Drag assets from Windows File Explorer, Mac Finder, or the application panel to the Oracle Content and Experience panel.
  • Use workflows—Review, initiate, and respond to workflows.
  • Use Video Plus
    • Convert standard video assets to Video Plus assets.
    • To play the Video Plus film strip, hover over the thumbnail.
    • To view the full video in the extension, right-click the asset, and select Video player.

    Note:

    You can only edit the current version of an asset. Once you have finished editing a Video Plus asset, you can save it as a new asset, or as a revision of the original asset. If you edit out a segment of a video that you may want to use later for a different video, you'll want to save the edited video as a new asset so you can use the original asset for additional videos.
Application Link Assets Embed Assets Edit Assets Upload Assets Use Workflows Use Video Plus
Photoshop Image assets Image assets Image assets Image assets Yes No
Illustrator Image assets Image assets Image assets Image assets Yes No
InDesign Image assets Image assets Image assets Image assets Yes No
Premiere Pro Image, video, and audio assets No Image, video, and audio assets Image, video, and audio assets Yes Yes
After Effects Image, video, and audio assets No Image, video, and audio assets Image, video, and audio assets Yes Yes
Animate Image, video, and audio assets No Image, video, and audio assets Image, video, and audio assets Yes No
Audition No Video and audio assets Video and audio assets Video and audio assets No No

Select a topic to get started:

Install the Extension

To install the extension:

  1. Install the desktop app and configure at least one Oracle Content and Experience account.
  2. In the Adobe application, open the Extensions menu. This is a submenu accessed from another menu, such as Window. The location of the menu varies, depending on the application you’re using.
  3. Select Oracle Content and Experience on the extension list.
  4. Sign in with your account name and password. If you have multiple accounts, select the one you want to use.

    Note:

    If you see a message that no repositories are found, it means that either repositories have not yet been configured or no repositories have been shared with you under the account name you used for sign-in.

Customize the Extension

You can change how assets are filtered and other usage details. Click More options menu icon, and then select Preferences.

Note:

In Audition, the extension options (Preferences, Help, About) are available via the command bar.

You can perform the following tasks:

  • Change the account used—Select Accounts, and then select a different account from the list.
  • Add an account—Select Accounts, click Add icon and enter the URL for the account you're adding. When you click Save you must enter your user name and password to validate the account.
  • Remove an account—Select Accounts, and select the account you want to remove, then click Delete icon. Accounts with a lock by them were added using the desktop client and must be removed using the desktop client.
  • Specify how you want changes to assets to be handled—You can automatically upload any changes to assets or you can handle that manually. For example, if you have an asset linked to a current project and you make local changes to that asset, when the asset is saved, it can be automatically updated in the project.

Use the Extension

Before using the extension, make sure you have access to the repositories where the assets you need are stored. A repository manager must share a repository with you in order for you to use the assets there.

To open the extension and sign in:

  1. In the Adobe application, open the Extensions menu. This is a submenu accessed from another menu, such as Window. The location of the menu varies, depending on the application you’re using.
  2. Select Oracle Content and Experience on the extension list.
  3. Sign in with your account name and password. If you have multiple accounts, select the one you want to use.

    Note:

    If you see a message that no repositories are found, it means that either repositories have not yet been configured or no repositories have been shared with you under the account name you used for sign-in.

You can perform different actions in different areas of the extension. Select a topic to get started:

General Tasks

You can perform the following tasks in the extension:

Task Description
Select a view
  • Assets view—In Assets view, you can browse or search for assets, and place them into the Adobe Creative Cloud application.
  • Links view—In Links view, you can see a list of assets that are already linked to the current project.

    Note:

    Links view isn't available in Audition.
Sort the asset list Sort by relevance, last updated or name.
Change the way the asset list is displayed Click View menu, and then select table view or grid view.
View properties To view asset properties, such as file size and whether the asset has been published, right-click the asset, or open the asset and click Menu icon, and then select Properties.
View renditions To view all the system and custom renditions associated with an asset, right-click the asset, or open the asset and click Menu icon, and then select Renditions.
View collections To view the collections an asset is a part of, open the asset and click Menu icon, and then select Collections.
View channels To target the asset to publishing channels, open the asset and click Menu icon, and then select Channels.
View categories If a taxonomy is associated with the repository you're viewing, you can assign categories to the asset by opening the asset and clicking Menu icon, and then selecting Categories. Categories provide a hierarchical organization that maps to your business structure and allows users to drill-down to find what they need.
View tags To assign tags to the asset, open the asset and click Menu icon, and then select Tags.
View workflows If workflows have been assigned to the repository you're viewing, you can view the workflows in the extension. To view workflows, open the asset and click Menu icon, and then select Workflows.
View video player If you're viewing a video asset, open the asset and click Menu icon, and then select Player.

Assets View

You can perform additional tasks in Assets view:

Task Description
Select a repository Select a repository from the drop-down list. Use the search field to help find specific repositories.
Filter the assets To filter, click the filter icon.
  • Filter assets by collection, publishing channel, asset type, and asset status.
  • If there are taxonomies associated with the repository, you'll see the Categories tab. Click this tab to search and filter by category. By default Include All Children is enabled so the filter results will display all images of the selected category and any subcategory. Deselect this option to limit the list exclusively to those images in the selected category.
  • To pin the filter options to the assets view, click the Pin icon.
Search for assets To search, click the search criteria icon.
  • If smart content is enabled on the repository, Oracle Content and Experience also searches tags that are automatically applied to images, and, after you add a search term, you'll see recommended keywords under the search box. Click a keyword to add it to your search. This brings images tagged with both words closer to the top of the result list and displays additional images tagged with the added keyword.
  • To find images similar to another image, right-click an image, and then click Find Visually Similar.
  • To find assets categorized similarly to another asset, right-click as asset, and then click Find Categorized Similarly.
  • To pin the search criteria to the assets view, click Pin icon.
Link the asset to the current project Right-click the asset, and then select Link Asset. This option isn't available for Audition.

You can also link an asset by dragging and dropping the asset or clicking the appropriate icon at the bottom of the Asset view.

Embed the asset in the current project Right-click the asset, and then select Embed Asset. This copies the asset to the current project. This option isn't available for Premiere Pro, After Effects or Animate.

You can also embed an asset by dragging and dropping the asset or clicking the appropriate icon at the bottom of the Asset view.

Move the asset through review If the asset requires review, click Submit for Review. If it's already submitted and you're a repository administrator, you can Approve or Reject the asset.
Upload a new version of the asset Right-click the asset, and then select Upload Version from Selected Layer or Upload Version from Selected Image.

Note:

When uploading a new asset, it will be uploaded to the repository you're viewing. If you've selected any categories, collections, or channels, they'll be applied automatically to the asset. By default, the out-of-the-box digital asset type (file, image, or video) will be applied to the asset. However, if you haven't selected the all media option (for example, All Images), the first selected asset type will be applied to the asset.
Delete the asset Right-click the asset, and then select Delete Asset.
View the asset in the web Right-click the asset, and then select Open in the Web, which opens the asset in a browser.

Links View

Note:

Links view isn't available in Audition.

Here are some points to know about Links view:

  • Displays those assets already linked to the project.
  • If an asset has a local change, an asterisk is appended to the end of the version number.
  • If a new version is available in the repository, a notation is made after the version number.

You can perform additional tasks in Links view:

Task Description
Download the asset Right-click the asset, and then select Download Latest Version to download the asset to your computer.
Upload a new version of the asset Right-click the asset, and then select Upload New Version.

Renditions

To view all the system and custom renditions associated with an asset, right-click the asset or click Menu icon, and then select Renditions.

If an asset has several versions, you can switch between the latest version and previous versions using the drop-down menu next to the version number. Select a previous version from the drop-down to see renditions of that version. Author and modification date information about selected versions is displayed under the asset title. Previous versions cannot be edited unless first made current by clicking Make this version current. Published assets cannot be edited unless you select Save as new version.

For system renditions, right-click a rendition to perform the following actions:

  • Copy the rendition to create a customized version of the rendition.
  • Link the rendition to the current project.

For custom renditions, right-click a rendition to perform the following actions:

  • Link or embed the rendition to the current project.
  • Replace the rendition with the selected layer.
  • Replace the rendition with the selected image.
  • Delete the rendition.

Use Workflows in the Extension

If workflows have been assigned to the repository you're viewing, you can view the workflows in the extension. To open the workflows panel, right-click the asset or click Menu icon, and select Workflows. The workflow panel has tabs representing possible workflow states:

  • Submit (displayed if an asset has no workflows in progress)—Select a workflow from the list of available ones in the selection box and click Submit for Review to initiate a workflow.
  • In Progress (replaces the Submit tab once a workflow is initiated for an asset)—A list of steps is displayed showing the progress of the asset through the workflow. Completed steps identify the person and date when an action was taken. If you have a responsibility for a step, the actions you can take are available in a selection box. You must confirm the action when selected and can add an optional comment. When the action is finished the next step, if there is one, is added to the list. If the workflow has several completed actions, they may be grouped under an expandable heading labeled Audit Trail.
  • Completed (always displayed)—Displays a list of completed workflows for the asset if there are any, and the date each workflow was completed. Completed workflows can include both approved and rejected workflows. Each completed workflow can be expanded to see a detailed list of the actions in the workflow.

Troubleshoot the Extension

If you need to report an issue with the plug-in, you can zip up your log files and send them to support. Click More options menu icon, and then select Troubleshooting. You’ll be prompted to save the .zip file of your logs.