Work with Business Content Items on the Assets Page
You can view, edit, and manage your content items in many ways on the Assets page.
When you select or right-click a content item you can perform the following actions:
Task | Description |
---|---|
View the asset | To view the content item in a slide-out panel without leaving the Assets page, click the asset name, choose View in the right-click menu, or click ![]() To view the content item in a new tab, press Ctrl and click the asset name. When the asset is open you can also see how the content will look with the different layouts associated with the asset type, and access the editor. |
Edit the content item | To edit the content item, choose Edit in the right-click menu or click ![]() |
Duplicate the content item | To duplicate the content item, choose Duplicate in the right-click menu or click ![]() |
Copy the asset | To copy the asset to another repository, choose Copy To in the right-click menu or click ![]() If the content types used for the copied content items aren't already associated with the target repository, the association will be done automatically. If you're copying a content item that references another asset, the referenced asset will also be copied to the target repository. Repository managers can also copy assets from one repository collection to another. |
Lock or unlock the asset | To lock the asset so other users can't edit it, choose Lock Assets from the right-click menu or the Lock menu. If you also want to lock all the asset's dependencies, choose Lock Assets and Dependencies from the right-click menu or the Lock menu. For example, you may want to do this if you're waiting for approval. If the asset has already been locked by you, you can instead choose Unlock Assets or Unlock Assets and Dependencies. |
Move the asset through review | If the asset requires review, you have different options depending on how the repository is configured:
|
Find similarly categorized assets | If the asset has been categorized, find assets that are assigned to similar categories as the selected asset, by choosing Find Categorized Similarly in the right-click menu or the Find menu. |
Assign categories to the asset | If a taxonomy is associated with the repository you're viewing, you can assign categories to the asset by choosing Categories in the right-click menu, the Sidebar menu, or the drop-down menu in the sidebar (click ![]() |
Assign tags and collections | To assign tags and collections to the asset, choose Tags and Collections in the right-click menu, the Sidebar menu, or the drop-down menu in the sidebar (click ![]() |
View the asset's properties | To view the asset's properties, choose Properties from the right-click menu, the Sidebar menu, or the drop-down menu in the sidebar (click ![]() |
View the asset history | To view the asset history, view a list of previous versions, or revert to a previous version, click the version number on the asset tile; or choose Properties from the right-click menu, the Sidebar menu, or the drop-down menu in the sidebar (click ![]() |
Archive the asset | If the asset isn't used anymore, but you're not ready to permanently delete the asset, you can archive it. To archive the asset from the repository, choose Archive in the right-click menu or click ![]() |
Remove the asset | To remove the asset from the repository, choose Delete in the right-click menu or click ![]() |
View the associated conversation | To create or participate in a conversation associated with the asset, click ![]() |
View where the asset is used | To view an inventory of all other assets that reference this asset or sites that use this asset, click ![]() |
Preview a Content Item
To preview the content item in a slide-out panel without leaving the Assets page, choose Preview in the right-click menu or click in the actions bar or on the asset tile.
While previewing the asset, you can perform the following actions:
- To view the asset in full screen mode, click Full Screen.
- To close the asset, click Close.
- You see the asset in the default layout for the asset type. If there are other layouts associated with the underlying asset type, you can perform the following actions:
- To see how the asset will look in other layouts, or, if configured, specific site pages, select a layout or site page from the drop-down list.
- By default, the asset is set to fit the browser window. After selecting another layout or site page, you can select different device sizes. You can also create your own device size. After selecting a device size, you can change the orientation by clicking
.
- To show the ruler and manually change the device size, click
, then move the handles to change the height and width.