Managing User Roles, Organization, and Translations
Whether you use Responsys to create users or Oracle Identity Cloud, you use Responsys to manage the following:
Assigning Roles
Roles enable relevant functionality for the user based on their job role. You can assign roles to a user if Functional Access is enabled for your account. Otherwise, use User Type and Restrictions to grant the user privileges.
You can assign several roles to a user. For a description of each role and a list of functionality available to each role, see Role Descriptions and Access Rights.
Instead of assigning roles, you can use legacy restrictions to grant users administrative privileges and restrict them from performing specific activities.
To assign roles:
- As an Account Administrators, select
Account on the side navigation bar. - Search for User management or choose User identity management, and then select User management.
- Choose the user and click Edit.
- From the Role Assignment list, select the roles. For a description of each role and a list of functionality available to each role, see Role Descriptions and Access Rights.
- Click Change to save your changes.
To use legacy restrictions:
- In the Role Assignment with drop-down list, select Legacy Restrictions.
- To grant the user administrative privileges, select Account Administrator.
Note: Every user that needs administrative privileges should be set up as an Account Administrator. We strongly discourage sharing administrative logins between users. You should always ensure that the specified email address for the Account Administrator is current, because we send all password reset messages to that address.
- Select activities that you want to restrict.
Organization Assignment
Important: Available only if Organizational Access Control is enabled for your account.
Assigning users to organizations gives you the ability to define the visibility of object based on organization assignment of the object and the user. For more information, see Organizational Access and Targeting by Organization--Overview.
Before assigning an organization to a user, you need to create the organization.
To assign an organization:
- As an Account Administrators, select Account on the side navigation bar.
- Search for User management or choose User identity management, and then select User management.
- Choose the user and click Edit.
- Select the Organization Assignment tab.
- Select the checkboxes of the organizations you want to assign.
You can assign several organizations to a user.
- Click Change to save your changes.
Translation Assignment
Important: Available only if Multilingual Collaboration is enabled for your account.
The Translation Assignment setting enables you to select translation languages for a user. The user will be assigned tasks for all requested languages when a marketer requests campaign translation. Use this setting only for users assigned the Express Email Content Translator role. You may assign more than one language for a user, and you can assign a language to more than one user.
Before assigning languages to users, ensure that your account's translation languages are configured on the Account management Translation settings page.