Creating a Booking and Distributing Hours Over a Multiple Week Period

Note:

This functionality is available only if project center options are set to show resource booking information – See Project Center Options.

Adding multiple bookings is possible only when viewing Hours in the booking grid and when the Actuals switch is toggled OFF. See Viewing Hours, Time Costs, or Time Charges in the Project Center.

To create a booking over a specified period with hours distributed evenly across all weeks in the booking period, you can do one of the following:

• Create a single booking using the Create button. The booking will show as a single row in the project center even when the Grouped display option is off. If you edit any hours in the booking grid, separate booking records will be created for each week in the period.

• Create multiple contiguous bookings in the Project Center using the Add multiple bookings action. You can use the following steps to fill multiple cells on the booking row covering a continuous period. This is equivalent to creating a booking using the Create button above the main navigation menu, except, in the project center it will create multiple contiguous bookings — one for each complete or part week — with the total number of hours distributed evenly over all weeks in the specified date range.

To create a booking and distribute hours over a multiple week period:

1. Add a resource booking row. See Adding Resource Bookings to Your Project Plan.

2. Click the More icon in the Actions column, then click Add multiple bookings. The Add multiple bookings dialog appears.

   

3. Select a start date for the booking period. The start date defaults to the first day of the first week shown in the booking grid.

4. Select an end date for the booking period. The period between the start date and end date must not be more than 52 weeks.

5. Enter the total hours to be booked over the entire period.

6. Click Add bookings. The booking grid shows the total number of hours distributed evenly over all weeks in the specified date range. The number of hours for each week is calculated in function of the number of days available in that week (if the end date falls part through the week, for example). This operation overrides any existing hours for weeks falling in the specified date range.

   

Note:

Adding multiple bookings is possible only when the booking grid measure shows Hours and the Actuals switch is OFF. See, Hours Worked in Past Weeks or Months (Actuals) and Viewing Hours, Time Costs, or Time Charges in the Project Center.