Create an expense refund

Create an expense refund to record money returned to a payment account for a business expense. Open Menu, select Banking, and then select Expenses.

Before you begin

Make sure that the payment account, payee, and expense categories that you need are available. The Payee options come from existing vendor, customer, person, and tax agency records. If you need a payee, open Menu and create either a vendor from Payables > Vendors > Create vendor, or a customer from Sales > Customers > Create customer. See Create a vendor or Create a customer.

Create the expense refund

  1. Open Menu, select Banking, and then select Expenses.
  2. On the Expense refunds card, select Create new.
  3. Select a Payment account.
  4. Select the required Payee. Enter the expense refund date, reference ID, and memo, as needed.
  5. In the Expense lines section, select Add line.
  6. Select a Category, enter a description and amount, and then select Apply.
  7. Repeat steps 5–6 for each refund line.
  8. In the Accounting section, review the posting period.
  9. Select Submit.

When the refund posts, QuickStart increases the payment account and decreases the expense accounts associated with the selected categories.

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