Posting Incoming Electronic Invoices in Inbound Deliveries for Brazil

Note:

To access the Brazil Localization SuiteApp documentation in Brazilian Portuguese (Português do Brasil), see Brazil Localization.

Inbound delivery transactions involve shipped goods returning to the company as inbound items in the inventory. Examples of inbound deliveries include:

Free samples
Goods sent for repair
Goods sent for industrialization

The vendor that sends you the inbound delivery can register the transaction in an electronic invoice. You can post the information from the received e-document on an inbound delivery transaction.

You may be required to post the information from the electronic invoices you receive. Incoming e-documents include relevant information for bookkeeping and reporting purposes.

To post an incoming electronic invoice in an inbound delivery for Brazil:

Go to Transactions > Purchases > Inbound Delivery > New.
In the Vendor field, under Primary Information, select the vendor.

NetSuite automatically populates the Vendor Federal Tax Registration, Subsidiary, and Subsidiary Federal Tax Registration fields.
In the Account field, select the GL account to which to post this transaction.
In the Transaction Nature field, select the transaction nature that applies to this transaction.
To add the additional information from the printed electronic invoice, in the Additional Information field, enter the details.
On the Items subtab, add the inbound items.
1. Click the Expenses and Items subtab.
2. Click the Items subtab.
3. If you don't want the transaction to adjust your inventory, check the Disable Inventory Adjustment box.
  
  By default, inbound delivery transactions create inventory adjustments to keep your inventory levels updated.
4. Add the inbound items.
5. When adding the items, do the following:
  1. In the CFOP Code column, select the Código Fiscal de Operação e Prestação (CFOP) code that identifies the type of transaction.
    
    If you associated the selected e-document category with a transaction nature record, NetSuite automatically populates the CFOP code with the corresponding default option. You can select a more suitable CFOP code, according with the type of transaction you're performing. For more information, see Setting Up Transaction Natures for Brazil.
  2. (Optional) In the Origin Code column, enter the code that identifies the item's place of origin.
    
    You can enter numbers from 0 to 8. For example, for items purchased in the domestic market, enter 0.
    
    Important:
    The origin of an item can be relevant for taxation, electronic invoicing, and reporting purposes. If you set an origin on the item record and want NetSuite to consider that code, leave this field empty.
On the Shipping subtab, enter the shipping information.

For more information, see Entering Shipping Information for Electronic Invoices for Brazil.
On the E-Document subtab, enter the information from the incoming e-document.
1. Click the E-Document subtab.
2. Click the E-Document Certification subtab.
3. Check the Post Incoming E-Document box.
4. In the Access Key field, enter the access key that the tax authority assigned to the e-document you received.
5. In the Certified E-Document Series field, enter the series of the e-document you received.
6. In the Certification Date field, enter the date when the e-document was certified by a tax authority.
7. In the E-Document Model field, enter the model of the e-document you received.
8. In the Certified E-Document Number field, enter the number of the e-document you received.
Click Save.

NetSuite saves the inbound delivery transaction.
(Optional) To view the delivery journal generated from this transaction, click the Related Records subtab.

Delivery journals are transactions that post inbound deliveries to ledger accounts.

To post an incoming electronic invoice in an inbound delivery for Brazil:

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