Creating Payments from Payment Runs

Use Create Payments to generate payment records from an approved payment run. Make sure the payment run is saved, approved if approval is required, and has a positive total amount before creating payments.

To create payments from a payment run:

1. Open the payment run.

2. Confirm that the run has the correct account, date, posting period, and transaction lines.

3. Confirm that the Summary total is positive.

4. Click Create Payments.

5. Refresh the payment run or return to the Payment Runs list to confirm the final status.

NetSuite processes the run and creates related payment records. Payment creation is asynchronous. When you click the Create Payments button, the payment run's status changes to In Progress, and the payments are created in the background.

Failed lines are marked with an error, and processing continues for the other valid transactions.

You can see generated vendor payments or payment run relationships in the following places:

• Related Records > Payments

• Vendor bill > Related Records > Payment Runs

• Expense Report > Related Records > Payment Runs

• Journal Entry > Related Records > Payment Runs

Payment runs are also saved in System Information > System Notes for auditing saved changes.

You can review processing results on the Payment Run Status page. Payment run data is also available through searches, unified search and reporting, NetSuite2, SuiteScript, REST, and CSV import.

Create Payments groups transactions by payee, currency, A/P account, exchange rate, and billing address. Generated vendor payments inherit the payment date, posting period, and custom segments from the payment run. Standard approval, in-transit, and to-be-printed preferences apply.

Note:

Payment runs source the system exchange rate effective on the payment date. If the payment date changes, NetSuite refreshes the applicable line exchange rates for the new date.

The line exchange rate is used to calculate the Payment Run Total and to create the vendor payment. It is editable when currency conversion is required and read-only when the transaction currency and subsidiary currency are the same. An editable exchange rate must be greater than zero.

During processing, the run may show In Progress. After processing, the run will show one of the following statuses:

• Completed - All applicable payments were successfully created

• Completed with Errors - Some payments were created successfully, but some failed to be created

• Failed - All payment creation failed

Related Topics

• Payment Runs

• Payment Run Prerequisites and Permissions

• Creating a Payment Run

• Approving Payment Runs

• Cancelling or Deleting Payment Runs

• Payment Run Results and Errors

• Payment Run Frequently Asked Questions

General Notices