Setting Up an Employee for Brazil (Brazilian Hub SuiteApp)

Brazilian Hub (BRHub) requires you to provide specific information on employee records so that employees can use certain features.

For more information about adding a new employee, see Adding an Employee.

To set up an employee for Brazil:

Go to Lists > Employees > Employees > New.
Under Primary Information, in the Name field, enter the employee’s full name.
Under E-mail | Phone | Address, fill in the following fields:
- In the E-mail field, enter the employee’s email address.
  
  This information is required to generate the Escrituração Fiscal Digital de Retenções e Outras Informações Fiscais (EFD-Reinf) report.
- In the Phone field, enter the employee’s phone number.
  
  This information is required to generate the Escrituração Fiscal Digital das Contribuições (EFD Contribuições) and EFD-Reinf reports.
Under Classification, in the Subsidiary field, select a Brazilian subsidiary.
Click Save.

You should complete the employee record by entering all relevant information for Brazil:

Entering an Address for an Employee for Brazil
Setting Up an Employee as an Accountant
Setting Up an Employee as an Accounting Auditor
Setting Payment Preferences for an Employee

Entering an Address for an Employee for Brazil

The employee’s address is used by BRHub to pay the employee through the Centro Nacional de Automação Bancária (CNAB) system.

Also, the Brazilian Hub Reporting SuiteApp requires the employee’s address to generate the EFD Contribuições report.

To enter an address for an employee:

Go to Lists > Employees > Employees.
Click Edit next to the employee record you want to edit.
Click the Address subtab.
To enter an address, in the Edit column, click the pencil icon .

An address popup window displays address fields.
In the Country field, select Brazil.
In the Address 1 field, enter the street name.
In the State field, enter the state or federative unit name.
In the Zip field, enter the street’s postal code.
In the Tipo Logradouro field, select the street suffix. For example, for a street, select Rua, for an avenue, select Avenida.
In the Número field, enter the address number.
In the Município field, select the employee’s city.

To select the city:
1. Enter the city name.
2. Press Tab.
  
  A dropdown list shows the options that match the name you entered.
3. Select the matching option.
(Optional) If you want to add information that helps to locate the address, in the Complemento field, enter the additional address information.
In the Bairro field, enter the district name.
Click OK to close the popup window.
Click Add to include the address.

The address is displayed under the Email | Phone | Address group, in the Address field.
Click Save.

Setting Up an Employee as an Accountant

If the accountant responsible for your company's bookkeeping is your employee, you can enter information about the accountant on the Contabilista subtab.

The fields in this subtab are required for generating the EFD Contribuições report.

To set up an employee as an accountant:

Go to Lists > Employees > Employees.
Click Edit next to the employee record you want to edit.
Click the Contabilista subtab.
In the UF CRC field, select the federative unit of the Conselho Regional de Contabilidade (CRC) that issued the accountant license number.
In the Número Sequencial field, enter the accountant license serial number in the following format: federative unit acronym/year/number.
In the Número CRC field, enter the accountant license number issued by the CRC.
In the Data de Validade CRC field, enter the accountant’s CRC license expiration date.
In the Qualificação do Assinante field, select the appropriate code according to the Departamento Nacional de Registro do Comércio (DNRC) chart.
In the CNPJ do Escritório de Contabilidade field, enter the accountant’s office Cadastro Nacional da Pessoa Jurídica (CNPJ) number.
Click the Personalizado subtab.
In the CPF Contador field, enter the accountant’s Cadastro de Pessoa Física (CPF) number.

This information is required to generate the EFD-Reinf report.
Click Save.

Setting Up an Employee as an Accounting Auditor

The accounting auditor analyzes the company’s financial transactions to ensure the reliability of information.

If the auditor is a company employee, you can enter information about the accounting auditor on the Auditor subtab.

To set up an employee as an accounting auditor:

Go to Lists > Employees > Employees.
Click Edit next to the employee record you want to edit.
On the employee record, click the Auditor subtab.
In the Registro do Auditor Independente na CVM field, enter the auditor’s license number on the Comissão de Valores Mobiliários (CVM).
In the Nome do Auditor Independente field, enter the accounting auditor’s full name.
Click Save.

Setting Payment Preferences for an Employee

You can enter the employee’s payment information on the Pagamento subtab.

The information in this subtab is relevant for payments made through the CNAB system.

To set payment preferences for an employee:

Go to Lists > Employees > Employees.
Click Edit next to the employee record you want to edit.
On the employee record, click the Pagamento subtab.
In the Método de Pagamento field, select the payment method used to pay the employee.

The following payment methods require the completion of additional fields, as described in the next step:
- 03 – DOC/TED
- 05 – Crédtio em Conta Poupança
- 30 – Liquidação de Títulos do Próprio Banco
- 31 – Pagamento de Títulos de Outros Bancos
- 41 – TED — Outra Popularidade
- 43 – TED — Mesma Titularidade
If required for the selected payment method, fill in the data for posting payments:
1. In the Banco do Favorecido field, select the bank.
2. In the Agência do Favorecido field, enter the bank branch number.
3. In the DV Agência do Favorecido field, enter the bank branch’s check digit.
4. In the Conta do Favorecido field, enter the bank account number.
5. In the DV Conta do Favorecido field, enter the bank account’s check digit.
In the Tipo de Serviço field, select the type of payment service.
(Optional) In the CPF Funcionário field, enter the employee’s CPF number.

This information is required to generate the EFD Contribuições report.
Click Save.