Labels and Watermarks in Philippines Invoicing Documents
The approval status of your invoice determines the text and watermark on a document. The following lists the type of printout and the additional text or watermark placed on the document:
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Pending Approval - When you print a transaction that is pending approval, a 'Pending Approval' label is added to the top right of the document.
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Approved - When you print an approved transaction, the 'Pending Approval' text and 'DRAFT' watermark are removed. The names entered in the approver field will be indicated in the printout of the documents.
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Reprint - When you reprint an approved document, 'REPRINT' will be indicated below the document type.
In compliance with BIR regulations, the SuiteApp keeps track of originals and reprints of Philippines transactions. An original document can be a PDF or HTML printout or an email attachment. If you recreate the same transaction using a different document format, it's also considered a reprint. For example, when you set your preference to email transaction forms, the first invoice you create and send to your email is the original. When you print a PDF version of the same invoice, 'REPRINT' is indicated below the document type.
To see sample Philippines documents that comply with BIR regulations, see Sample BIR-Compliant Philippines Documents.