Creating a Time-Off Change

You can manually adjust an employee's time-off balance for any of the time-off types that are part of the employee's plan. If needed, you can correct mistakes to time-off balances by deleting the existing time-off change and submitting a new one. You can also submit a new time-off change with the required adjustment. You often need to create or edit a time-off change if an approved time entry is edited.

You cannot create a time-off change for yourself or makes adjustments to your own time-off balance.

Note:

To preserve employee data for auditing purposes, you cannot delete employee records for employees whose time-off balances have been changed. Instead, you should inactivate these employee records.

To adjust an employee’s time-off balance:

  1. Go to Setup > HR Information System > Time-Off Change > New.

  2. Select the employee and the time-off type that you want to make the adjustments to.

  3. In the Amount field, enter either a negative or positive value.

  4. In the Amount Specified In field, specify if this amount is in hours or days.

    Note:

    When days is selected, the amount saves and displays in hours on the time-off change record. For example, you enter two days. It appears as 16 hours on the record when the employee’s work calendar is set to an eight-hour work day. For more information, see Setting Up a Work Calendar.

  5. Enter the date when you want to apply this change.

  6. If required, enter a description.

  7. Click Save.

To delete a time-off change record, go to Setup > HR Information System > Time-Off Change. From the list page of all the time-off change records, click Edit next to the time-off change record you want to delete. From the Actions menu, select Delete. At the prompt, click OK to confirm the action.

Related Topics

General Notices