Using the Central Bank Reports Dashboard

To access the Central Bank Reports Dashboard, go to Reports > Financial > Germany Central Bank Reports. The purpose of this dashboard is to use several filters to search for transactions that should be added to the Z4 report and to create the report itself from the search results.

The following filters are available:

• Subsidiary: Use to search for transactions assigned to this specific subsidiary.

• Year: Use to filter out the transactions submitted during a certain year.

• Month: Use to filter out the transactions submitted during a certain month.

  Note:

  If there are any overdue statements required to be reported to the German Central Bank in selected month, you will see a notification in the upper part of the screen (containing further info). This notification disappears if you have already exported all the statements for selected month.

• Report: Use this menu to select the report type to be generated from the search results (currently, only Z4 report is available).

When you set up your filters, click the Show Report button.

Search Results Columns

The search results contain the following columns:

• Purpose of Payment: Displays the purpose of payment (set by the German law). Every purpose of payment has its unique CBR Transaction ID.

• BA: Displays the special code particularizing a group of incoming or outgoing transactions (in accordance with German laws).

• CBR Transaction ID: Displays the unique Central Bank Reports transaction number (set by the German law). Every purpose of payment has its unique CBR Transaction ID.

• Country: Displays the country for this group of incoming or outgoing payments.

• Country Code: Displays the code of the country for this group of incoming or outgoing payments.

• Incoming Amount (Thousands of EUR): Displays the amount of this group of payments (if it is incoming).

• Outgoing Amount (Thousands of EUR): Displays the amount of this group of payments (if it is outgoing).

• Netting and clearing (V)/Contribution of assets and rights (E): Displays one of the two categories that this group of payments belongs to (in accordance with German laws).

Viewing and Exporting Reports

The Germany Central Bank Reports SuiteApp allows you to export files to two different formats: XML and PDF. The XML file is to be uploaded to the Central Bank web portal. The PDF file is mostly informative, useful to be presented to the tax authorities (if necessary).

To view your future report in PDF format, click the Preview in PDF button. The report preview will be displayed in your browser. Please note that you will see the report preview in your NetSuite UI language (while the final report will be generated in German language only).

To export your new report, click the Export button. The following actions will take place:

• You will be prompted to save the report to your hard drive (the XML file only). Subsequently, don't forget to upload this file to the Central Bank web portal.

• Both XML and PDF version of the report will be stored in NetSuite File Cabinet. To access them, go to Documents > Files > File Cabinet and open the zreports folders. There, the reports are stored within the Subsidiary/Year/Month/Report hierarchy. For example, if you want to access the Z4 reports for Germany subsidiary for February 2019, go to Germany > 2019 > 02 > z4. If you export the report for one month multiple times, the stored files will be numbered (for example, 02_2019_v1_xml, 02_2019_v2_xml...).

• Both versions of the report (XML and PDF) will be sent to the archivation email. To set the archivation emails for individual subsidiaries, go to the Subsidiary-specific Settings in the Central Bank Reports settings (Setup > Customization > Central Bank Reports).

To access the reports that you have already exports, use the Report history section of the Central Bank Reports Dashboard. Click the links to download the different versions of XML or PDF files.

Important:

If the number of items in the search results it too high, no results will be displayed (but you will see a notification about that in the upper part of the screen). In such case, if you click the Export button, the exporting process will run in the background. As soon as this process is finished, both versions of the report (XML and PDF) will be sent to the archivation email and will also be stored in NetSuite File Cabinet (however, you will not be offered to save the report file locally).

General Notices