Viewing A/P – A/R Details from the Project Record

You can view payable and receivable transactions from the A/P – A/R Details subtab of the project record. The A/P – A/R Details subtab is only available when viewing a project record. The information on A/P – A/R Details subtab is the same as what is displayed on the Project A/P – A/R Details page. You cannot pay bills from A/P – A/R Details subtab. For more information, see Navigating the A/P – A/R Details Subtab of the Project Record.

For consultant roles, an administrator must set employee restrictions so consultants can view the A/P – A/R Details subtab of the project record. For instructions, see Setting Employee Restrictions for the Consultant Role.

To view A/P – A/R details from the project record:

Go to Lists > Relationships > Projects.
Click the View link next to the project that you want to view.
On the project record, click the A/P – A/R Details subtab.

Navigating the A/P – A/R Details Subtab of the Project Record

The A/P – A/R Details subtab displays the payable and receivable transactions for a project. The subtab is only available when viewing a project record.

Subtab	Description
A/P Transactions	This subtab shows all open A/P transactions for the project and displays the total amount on the subtab. You can select a vendor from the Vendor list to filter the search results by vendor. Filtering the results by vendor optimizes the results table display. Note: The results include only vendor bills that have a status of Open as well as unapplied vendor credits. This subtab contains a results table that has the following columns: Vendor & Bill – This column shows all the vendors associated with the project that have payable balances. You can do the following from this column: Click the expand icon beside the vendor name to show vendor bills and bill credits created for the project. Click the vendor name to open the vendor record in a new tab. Click the vendor bill to open the vendor bill record in a new tab. Click the bill credit to open the bill credit record in a new tab. Cur. – This column shows the currency of the subsidiary. Note: Transaction amounts in other currencies are automatically converted and are shown in the currency of the subsidiary. This column is only available if the Multiple Currencies feature is enabled. For more information on the Multiple Currencies feature, see Multiple Currencies. A/P Balance – This column shows the A/P balance per vendor. The A/P balance can be narrowed down per vendor bill or bill credit. You can do the following from this column: Click the expand icon beside the vendor name to show the vendor bills and bill credits under it. This also shows the A/P balances for each vendor bill or bill credit in the A/P Balance column. The amount shown at the vendor level in the A/P Balance column is the total A/P balance of all vendor bills and bill credits for that vendor. Trans. Amount – This column shows the transaction amount of each vendor bill or bill credit. You must click the expand icon beside the vendor name to view the transaction amount of each vendor bill or bill credit. Bill credits are always shown as negative amounts in this column and are deducted from the total payable balance. Type – This column shows the A/P transaction type. Supported transaction types are vendor bill and bill credit. Trans. Date – This column shows the transaction date. Note: The number of collapsed rows shown on the search results table is dependent on the Number Of Rows In List Segments user preference. For more information on setting the preference, see General Personal Preferences. You can display a maximum of 25 collapsed rows per page.
A/R Transactions	This subtab shows all open A/R transactions for the project and displays the total amount on the subtab. A/R transactions for the project include customer invoices and credit memos. Note: The results include only customer invoices that have a status of Open as well as unapplied, partially applied, and partially refunded credit memos. This subtab contains a results table that has the following columns: Trans. ID – This column shows the ID of the transaction. Click the transaction ID to open the customer invoice or credit memo in a new tab. Cur. – This column shows the currency of the subsidiary. Note: Transaction amounts in other currencies are automatically converted and are shown in the currency of the subsidiary. This column is only available if the Multiple Currencies feature is enabled. For more information on the Multiple Currencies feature, see Multiple Currencies. A/R Balance – This column shows the receivable balance for each customer invoice or credit memo. Trans. Amount – This column shows the transaction amount of each customer invoice or credit memo. Credit memos are always shown as negative amounts in this column and are deducted from the total receivable balance. Type – This column shows the transaction type. Supported transaction types are invoice and credit memo. Trans. Date – This column shows the transaction date. Note: The number of collapsed rows shown on the search results table is dependent on the Number Of Rows In List Segments user preference. For more information on setting the preference, see General Personal Preferences. You can display a maximum of 25 collapsed rows per page.

Subtab

Description

A/P Transactions

This subtab shows all open A/P transactions for the project and displays the total amount on the subtab.

You can select a vendor from the Vendor list to filter the search results by vendor. Filtering the results by vendor optimizes the results table display.

Note:

The results include only vendor bills that have a status of Open as well as unapplied vendor credits.

This subtab contains a results table that has the following columns:

Vendor & Bill – This column shows all the vendors associated with the project that have payable balances. You can do the following from this column:
- Click the expand icon beside the vendor name to show vendor bills and bill credits created for the project.
- Click the vendor name to open the vendor record in a new tab.
- Click the vendor bill to open the vendor bill record in a new tab.
- Click the bill credit to open the bill credit record in a new tab.
Cur. – This column shows the currency of the subsidiary.

Note:
Transaction amounts in other currencies are automatically converted and are shown in the currency of the subsidiary.

This column is only available if the Multiple Currencies feature is enabled. For more information on the Multiple Currencies feature, see Multiple Currencies.
A/P Balance – This column shows the A/P balance per vendor. The A/P balance can be narrowed down per vendor bill or bill credit. You can do the following from this column:

Click the expand icon beside the vendor name to show the vendor bills and bill credits under it. This also shows the A/P balances for each vendor bill or bill credit in the A/P Balance column. The amount shown at the vendor level in the A/P Balance column is the total A/P balance of all vendor bills and bill credits for that vendor.
Trans. Amount – This column shows the transaction amount of each vendor bill or bill credit. You must click the expand icon beside the vendor name to view the transaction amount of each vendor bill or bill credit.

Bill credits are always shown as negative amounts in this column and are deducted from the total payable balance.
Type – This column shows the A/P transaction type. Supported transaction types are vendor bill and bill credit.
Trans. Date – This column shows the transaction date.

Note:

The number of collapsed rows shown on the search results table is dependent on the Number Of Rows In List Segments user preference. For more information on setting the preference, see General Personal Preferences. You can display a maximum of 25 collapsed rows per page.

A/R Transactions

This subtab shows all open A/R transactions for the project and displays the total amount on the subtab. A/R transactions for the project include customer invoices and credit memos.

Note:

The results include only customer invoices that have a status of Open as well as unapplied, partially applied, and partially refunded credit memos.

This subtab contains a results table that has the following columns:

Trans. ID – This column shows the ID of the transaction. Click the transaction ID to open the customer invoice or credit memo in a new tab.
Cur. – This column shows the currency of the subsidiary.

Note:
Transaction amounts in other currencies are automatically converted and are shown in the currency of the subsidiary.

This column is only available if the Multiple Currencies feature is enabled. For more information on the Multiple Currencies feature, see Multiple Currencies.
A/R Balance – This column shows the receivable balance for each customer invoice or credit memo.
Trans. Amount – This column shows the transaction amount of each customer invoice or credit memo.

Credit memos are always shown as negative amounts in this column and are deducted from the total receivable balance.
Type – This column shows the transaction type. Supported transaction types are invoice and credit memo.
Trans. Date – This column shows the transaction date.

Note:

To view A/P – A/R details from the project record:

Navigating the A/P – A/R Details Subtab of the Project Record

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