Setting Up Canada-specific Preferences Page

To setup your NetSuite account according to Canada-specific preferences, you must adjust your NetSuite Company and Subsidiary settings.

Note:

Make sure that your NetSuite role has the appropriate permissions to set up company preferences specific to Canada.

To adjust NetSuite Company settings:

1. Go to Setup > Company > Setup Tasks > States/Provinces/Counties, and add the county names and short names.

2. Go to Setup > Company > General Preferences.

   • In the Date Format fields, specify the date format (DD/MM/YYYY) and long date format (DD Month YYYY).

   • In the Number Format field, specify the number format.

   • On the Languages subtab, make sure that English (CA) is selected. You can also select other languages that you want to use on your website or on printed transactions.

   • For more information on localizing preferences in NetSuite, see Setting Personal Preferences.

3. Go to Setup > Company > Setup Tasks > Company Information.

   • Set the currency for Canada. For more information, see Setting a Base Currency.

   • Specify VAT registration number for the parent subsidiary.

   • Specify the appropriate time zone: (GMT–08:00) Pacific Time (US & Canada)

4. Click Save.

For more information on setting up company information, see Configuring Company Information.

To adjust NetSuite Subsidiary settings:

1. Go to Setup > Company > Classifications > Subsidiaries.

2. Create a subsidiary record for each of your legal entities. For more information, see Creating Subsidiary Records.

3. If you are using accounts without SuiteTax, set the VAT registration number.

4. On the Subsidiary page define the following preferences:

   • Period End Journal Entries feature: You can define additional settings for the this feature by clicking Subsidiary Settings on the upper right corner of the page. The Period End Journal Entries feature processes and posts subsidiary consolidation and income statement closing using a transaction type called Period End Journal. Period End Journals are generated automatically when you complete the Create Period End Journals task on the Period Close Checklist. For more information, see Period End Journal Entries.

   • (Optional) Enable the GL Impact Locking feature on the subsidiary. This option is visible in NetSuite OneWorld accounts and only when the GL Audit Numbering feature is enabled. When you use GL Impact Locking for a company or a subsidiary, any change to a general ledger impacted field or entity field on a transaction with a GL audit number assigned (after running a GL audit numbering sequence) automatically generates copy and reversal GL entries. These transactions display on the GL Impact subtab of the edited transaction. For more information, see GL Impact Locking.

5. (Optional) If you have subsidiaries in different countries, which require different format settings such as date, number, time zone, and CSV column delimiter, set those preferences on the Preferences subtab. At subsidiary level, you can also define the language that users assigned to this subsidiary will use.

Adjusting NetSuite User Preferences

The best practice is to define these settings at company or subsidiary level. User preferences usually take precedence over the other preferences set for a role, subsidiary, or company. If a user is linked to a subsidiary, that user will inherit the settings set on the subsidiary record. For more information, see Setting Personal Preferences.

To set personal preferences for users in Canada:

1. Go to Home > Set Preferences.

2. Go to the General subtab:

   • In the Localization subtab, you can set up language, language of the help center, time preferences, and first day of the week.

   • In the Formatting subtab, you can set up date and time format.

3. Click Save.

For more information on localizing preferences in NetSuite, see General Personal Preferences.

Related Topics

Canada Account Setup

Canada Tax Topics For Accounts Without SuiteTax

Canada Payment Formats

General Notices