Lot and Serial Numbering Subtab
After creating lot and serial number formats, you can add these formats to items. The Lot/Serial Numbering subtab in the item record provides the following settings for adding the lot or serial number formats to items.
Lot Numbered Items
The settings applicable to lot numbered items are described in the following table.
|
Setting |
Description |
|---|---|
|
Enable Lot/Serial Numbering |
Check this box to apply lot autonumbering for lot numbered item. |
|
Number Format |
Select the lot number format for an item. |
|
Initial Sequence Number |
If sequence number is part of the lot number format, enter the number from which you want to start the sequence number. |
|
Current Lot Sequence Number |
Shows the number that will be assigned as part of the lot number in the next transaction. |
|
Additional Lot/Serial Fields |
Click View to open the Additional Lot/Serial Fields page. On the Additional Lot/Serial Fields page, you can set up how custom columns show in the Inventory Details popup window. |
|
Item Additional Fields |
In this sublist, select additional lot or serial fields that you want to display in the Inventory Detail popup window.
Note:
When you create a copy of the item, additional lot and serial fields are not copied to the item’s copy. |
When you create or update items using the CSV import feature, note the following:
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Using the CSV import feature, you can add and update the Item Additional Fields sublist information.
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If the Enable Lot/Serial Numbering field is set to No, the Lot/Serial Number Format field and the Initial Sequence Number field values are ignored.
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If the Enable Lot/Serial Numbering is set to Yes, but the lot number format does not contain a sequence number, the Initial Sequence Number value is ignored.
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When updating an item, if the Initial Sequence Number field already has a value, any value for this field in the CSV file is ignored.
When importing non lot inventory and assembly items using CSV import, the fields in the Lot/Serial Numbering subtab appear on the Field Mapping page. However, any data for these fields is ignored when importing.
Serialized Items
The settings applicable to serialized items are described in the following table.
|
Setting |
Description |
|---|---|
|
Enable Lot/Serial Numbering |
Check this box to apply serial autonumbering for a serialized item. |
|
Set Serial Sequence Automatically |
Check this box to automatically generate sequence numbering for serial items. By default, it's not checked. If you clear this box, you can enter the initial sequence in the Starting Sequence Number field in the Lot/Serial Inventory Detail pop-up window. |
|
Number Format |
Select the serial number format for an item. |
|
Initial Sequence Number |
Enter the initial sequence number you want to use for the serial items.
Note:
You can set the serial number sequence for serial items only if you check the Set Serial Sequence Automatically box. The initial sequence number you enter appears in the Starting Sequence Number field in the Lot/Serial Inventory Detail pop-up window. |
|
Increase Serial Sequence By |
Enter the value you want each new serial number to increase by. For example, enter 1 to increment by one each time, or 5 to increment by five for each new serial number. |
|
Last Serial Sequence Number |
Displays the last serial number generated for a serial item. For example, if Increase Serial Sequence By is set to 5 and the last serial number was 20, the next serial number will be 25. The SuiteApp doesn’t use the Initial Sequence Number value; it only considers the last serial number to generate the next one. |
|
Additional Lot/Serial Fields |
Click View to open the Additional Lot/Serial Fields page. On the Additional Lot/Serial Fields page, you can configure the display of custom fields in the custom Inventory Details popup window. |
|
Item Additional Lot/Serial Fields |
In this sublist, select additional lot or serial fields that you want to display in the custom Inventory Detail popup window.
Note:
When you create a copy of the item, additional lot and serial fields are not copied to the item’s copy. |
When you create or update items using the CSV import feature, note the following:
-
The CSV import feature does not add or update the Item Additional Fields sublist information.
-
If the Enable Lot/Serial Numbering field is set to No, the Lot/Serial Number Format field value is ignored.
If Sequence Number element is missing in a number format, you cannot map that format to a serial item.
When importing non serialialized inventory and assembly items using CSV import, the fields in the Lot/Serial Numbering subtab appear on the Field Mapping page. However, any data for these fields is ignored when importing.