Consolidated Invoice Summary

The consolidated invoice summary includes all transactions of the subcustomers of your customers. When the consolidated invoice summary is generated, you can click the amount to display the list of transactions, within the closing date, of the primary or parent customer and its subcustomers.

In compliance with the Qualified Invoicing System, you can apply invoice summary tax adjustment to consolidated invoice summaries. For more information, see Applying Qualified Invoicing Tax Adjustment to Consolidated Invoice Summary, and Support for Japan Qualified Invoicing System.

Before enabling the consolidated invoice summary, you must meet the following requirements:

• The Multisubsidiary Customer feature must not be enabled.

  Go to Setup > Company > Enable Features, and under ERP General section, clear the Multisubsidiary Customer box.

• The parent customer and its subcustomers must have the same subsidiary and currency.

• The customer you select to generate a consolidated invoice summary for, must be a parent or primary customer, not a subcustomer.

• Transactions of the parent customer and its subcustomers must have Include in Invoice Summary checked.

• You must add Customer: Internal ID, to the custom saved search Invoice Summary Transaction Search; otherwise, an error may be encountered in using the consolidated invoice summary. Invoice Summary Transaction Search is specified in the Statement Search field on the Japan Localization Setup subtab of a subsidiary record.

  To add Customer: Internal ID, edit Invoice Summary Transaction Search. On the Results subtab, then on the Columns subtab, add Customer: Internal ID in the Field column. Save the record.

After completing the requirements, you can enable the consolidated invoice summary feature by checking the Include All Transactions of Subcustomers box from Customers > Generate Invoice Summary page.

The consolidated invoice summary has a corresponding template, which you must specify in the Invoice Summary Template (Consolidated) field on the Japan Localization Setup subtab. If Include All Transactions of Subcustomers box is checked, the default template for consolidated invoice summary is displayed as an option in the Invoice Summary Template (Consolidated) field.

If Individual Customer PDF is checked on the Japan Localization Setup subtab, a consolidated invoice summary PDF file will be generated per primary or parent customer. If the box is clear, each parent customer will only have a section in the consolidated invoice summary PDF file.

Applying Qualified Invoicing Tax Adjustment to Consolidated Invoice Summary

After completing requirements for the consolidated invoice summary, you can apply invoice summary tax adjustment by performing the following:

• Check the Apply Tax Invoice Summary Adjustment box on the Japan Localization subtab of all parent customer records, with subcustomers whose transactions you want to include in the consolidated invoice summary.

• Specify a classification, in either Department, Location, or Class fields, on the Japan Localization Setup subtab on Japan subsidiaries for OneWorld accounts, or on the Company Information page for accounts without OneWorld. If a Department, Location, or Class is not specified, an error will be encountered when generating the invoice summary.

• Select an AR debit/credit adjustment item to use in the AR Debit/Credit Adjustment Item field on the Japan Localization Setup subtab or the Company Information page.

  Note:

  Other Charge for Sale is the preferred option for the AR Debit/Credit Adjustment Item field.

When you generate the consolidated invoice summary, computation of consumption tax for all included transactions, for both 10% and 8% rates, is adjusted as required by the Qualified Invoicing System.

Note:

Invoice summary tax adjustment only works the first time that the consolidated invoice summary is generated. It does not work anymore if you regenerate the invoice summary. You should delete the existing consolidated invoice summary and generate it again.

If the computed tax in the invoice summary is not equal to total tax for transactions, an AR adjustment debit/credit record is created.

Considerations in Using the Consolidated Invoice Summary

Consider the following in using the consolidated invoice summary:

• If you generate a consolidated invoice summary with Include All Transactions of Subcustomers box checked, and then generated a standard invoice summary for the primary or parent customer or a subcustomer with the same box cleared, the computation for Balance From Previous Billing may become inaccurate because the latest computation includes the parent customer.

• After generating a consolidated invoice summary for customers, you should continue using the feature for the same customers to avoid issues.

General Notices