Generating a Japanese Invoice Summary

Before generating an invoice summary, you must first determine the customers whom you need to generate an invoice summary for. The Generate Invoice Summary page has search fields where you can enter criteria to search for customers. Go to Transactions > Customers > Generate Invoice Summary.

To generate an invoice summary for transactions in a closed accounting period, you must first enable Allow Non G/L Changes for the closed period. For more information, see Unlocking Period Transactions. When generating an invoice summary, the system can update the invoice summary fields on transactions by adding links to the invoice summary record and PDF file. If Allow Non G/L Changes isn't enabled in the closed period, when you generate an invoice summary for transactions in that period, the system won't be able to add the links.

Invoice summary generation is processed by a scheduled script. If the system is still processing a previous invoice summary generation request when you clicked Generate, your recent request will be queued. The script will process your request as soon as the earlier invoice summary generation is completed.

Note:

The Multi-Queue feature isn't yet supported by the Japan Localization SuiteApp.

A transaction is prevented from being included in more than one invoice summary, because it isn't possible to generate an invoice summary if an earlier generation process, with has the same subsidiary and closing date, is in progress. In this case, an error message is displayed, indicating the name of the user who performed the previous invoice summary generation. Try generating the invoice summary later, after the previous generation with the same criteria is completed.

If you're not using a OneWorld account, you can't generate an invoice summary if an earlier generation process for the same closing date is still in progress, even if it's for a different customer.

Note:

You can apply tax rounding methods to the tax amount in an invoice summary. For more information, see Setting Tax Rounding Methods - Japan.

Ensure that you've met all prerequisites for invoice generation, then follow these procedures to generate your Invoice summary:

The time it takes to process invoice summary generation depends on the volume of transactions included for the selected period. For example, based on these conditions, the estimated processing time is about one hour:

the invoice summary contains 3,400 transactions (invoices, credit memos, sales orders);
each transaction has three lines; or
the transactions are evenly distributed across 50 customers.

Note:

To prevent errors in invoice summary generation, you must limit the number of transactions per batch to 4,000. The number of customers per invoice summary generation affects processing time more than the number of transactions. Therefore, 4,000 transactions spread across more customers will result in a longer generation time. Before generating the invoice summary, you can use the customer saved search on the Generate Invoice Summary page, to verify that the number of transactions in the batch doesn't exceed 4,000. In using the saved search, try to limit the number of results by being more specific with the customer filter or search criteria.

For more information about working with invoices and invoice summaries for Japanese customers, read these topics:

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