Mexico Electronic Accounting File (Mexico Compliance SuiteApp)

The Second Amendment to the Temporary Tax Regulations defines the tax reporting requirements for accounting information in Mexico. Under these rules, taxpayers in Mexico are required to file accounting information monthly with tax authorities.

Using the Tax Audit Files SuiteApp, you can generate Mexico Electronic Accounting File records in the format prescribed by the Mexican tax authority.

Important:

The Mexico Electronic Accounting File Version 1.3 complies with the updated Mexico Tax Administration Service (SAT) requirements, using the updated XML layout for Mexico Tax Audit Files.

Prerequisites

Before you can generate the Mexico electronic accounting file, you must perform the following prerequisite tasks:

• Install the necessary SuiteApps. See Installing SuiteApps for Mexico.

• Set up your chart of accounts. See Chart of Accounts Management.

  If your standard chart of accounts does not comply with regulatory requirements for tax audit files, use the Statutory Chart of Accounts. To set up statutory chart of account names and numbers, see Statutory Chart of Accounts for Tax Audit Files.

  For bank accounts, you must specify a bank account number in the Bank Account Number field on the account record.

• Enable GL Audit Numbering and run GL Numbering Sequences. Go to Setup > Company > Enable Features and check the GL Audit Numbering box on the Accounting subtab. For more information, see GL Audit Numbering.

  Important:

  Make sure that GL Audit Numbering is enabled and that you have run GL numbering sequences as part of accounting period closing tasks before generating the Mexico Electronic Accounting File records. Otherwise, file generation and download will fail.

  This step is not required for accounting periods earlier than 2015.

• For OneWorld accounts that use the Multiple Calendars feature, ensure that all periods are assigned to a fiscal calendar. Incomplete or incorrect tax year setup may cause errors when generating the Mexico Chart of Accounts. For more information, see Setting Up Tax Periods Using a Fiscal Calendar.

• Set up the required fields for Mexico Electronic Accounting File:

  • Map fields to categories required by the Mexico Tax Administration Service (SAT). See Field Mapping for Mexico (Mexico Compliance SuiteApp).

    • Mapping Account Group Codes for Mexico Chart of Accounts

    • Mapping Bank Accounts and Payment Methods for Mexico Journal Entries

  • Set the values for the TipoSolicitud, NumOrden, and NumTramite columns of the Mexico Journal audit file. See Setting Up Mexico Tax Audit Files Configuration (Mexico Compliance SuiteApp).

  • Create a custom plug-in implementation to retrieve universally unique identifier (UUID) values for the Mexico Journal audit file. See Developing a Mexico UUID Plug-in Implementation.

• Check that the fiscal calendar used by the subsidiary is properly set up. Make sure that there are no unassigned base periods.

For information on generating the Mexico Electronic Accounting File records, see Generating Mexico Electronic Accounting File (Mexico Compliance SuiteApp).

Related Topics

Tax Accounting Overview

Enabling and Setting Up Taxation Features

Tax Audit Files SuiteApp

Mexico Tax Topics (Mexico Compliance SuiteApp)

General Notices