Approving or Rejecting Time-Off Requests
If your role has the appropriate permission, you receive an email notification when you have time-off requests that require approval. Using links in the body of the email, you can directly approve or reject the request. For time-off types set with automatic calendar event creation, calendar events will also be created after you approve the request. The event can be viewed in your Calendar portlet and includes the employee as an attendee.
Watch the following help video for information about approving or rejecting time-off requests:
Quickly Approving or Rejecting Time-Off Requests
Use the following procedure to approve or reject time-off requests.
To quickly approve or reject a time-off request:
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Do one of the following:
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From the home page of your Employee Center, in the Home Links portlet, under Time-Off, click Approve Time-Off Requests.
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From the email notification, use the links to take action on the request:
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To approve the request, click Approve.
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To reject the request, click Reject. Optionally, enter a reason for the rejection, and then click OK.
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A specific day in a multiple day time-off request cannot be rejected. The entire request will have to be rejected.
Rejected time-off requests cannot be resubmitted.
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Reviewing Details of a Specific Request
You can view more details of a specific request. For example, whether the employee has enough time-off balance for the request.
To review details of a specific request before you approve it:
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From the email notification, click View Record.
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On the Request Time-Off page, review the details of the request.
Tip:If the request exceeds the employee’s available days or conflicts with a holiday, a warning icon (
) appears beside the request. If the request overlaps with another employee’s time-off request, a notification icon appears beside the request. For more information, hover over the icon. -
Click Approve, Reject, or Cancel.
If you click Reject, you are prompted to enter a comment, which is sent to the employee.
Note:A rejected request cannot be resubmitted or canceled.
Viewing all Time-Off Requests Waiting for Approval
To view all time-off requests waiting for approval:
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From the home page of your Employee Center, in the Home Links portlet, under Time-Off, click Approve Time-Off Requests.
Tip:If the request exceeds the employee’s available days or conflicts with a holiday, a warning icon (
) appears beside the request. If the request overlaps with another employee’s time-off request, a notification icon appears beside the request. For more information, hover over the icon.
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Do one of the following:
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To approve a request, click Approve.
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To reject a request, click View Request, and then click Reject. You are prompted to enter a comment, which is sent to the employee.
Note:A rejected request cannot be resubmitted.
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