Assigning an ACA Offer of Coverage Plan to Multiple Employees
After an offer of coverage plan has been set up, it can be assigned to a group of employees from the ACA landing page. The information entered here is used to generate the 1095–C forms to be filed for each employee. For more information, go to https://www.irs.gov/instructions/i109495c.
To assign an ACA offer of coverage plan to multiple employees:
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Go to Payroll and HR > Payroll > Affordable Care Act (Payroll Manager).
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If you have a NetSuite OneWorld account, select the specific subsidiary from the View list.
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Click Assign Coverage.
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By default, employees who were not full-time or not employed for the entire reporting year are excluded. Also by default, employees who were inactive and terminated in the current filing year are excluded. You can use the filters to control which employees are shown in the list.
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By default, the Show inactive and terminated employees in the current filing year box is not checked. To show these employees, check this box.
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From the list, select the employees to assign this coverage to.
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Click Assign Coverage.
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Select the offer of coverage plan, from the Plan list.
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Enter a start date when the coverage plan is offered to the selected employees.
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To record that coverage was offered after the employee’s limited non-assessment period, check the Override start date with employees eligibility date box. This is implemented only when the eligibility date is later than the specified start date.
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Check the Auto-assign Safe Harbor Code 2C box if each employee that was offered health coverage was enrolled in the coverage offered.
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Click Assign.
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Make sure the information displayed in the Plan column, and the Coverage column are correct.
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If you have multiple plans that are assigned to different groups of employees, repeat the above steps.
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Click Save.
The contact set up as the default recipient for ACA notifications receives an email message after the changes have been applied. For more information, see Setting up a Default Recipient for ACA Notifications.