1. Employee Management
  2. Employees
  3. Compliance
  4. Affordable Care Act (ACA) Reporting
  5. ACA Pre-Filing
  6. Setting Up Employer Information

Setting Up Employer Information

You’ll use the Employer Information page to enter details about the ALE member, which are used to file the 1094–C form at year end. ACA employer setup also means entering information for all ALE members in an aggregated group.

For example, if company A is the parent of company B and C, together they have 100 full-time employees. Each employer in an ALE aggregated group is subject to the employer shared responsibility rules and reporting requirements. Each one must file its own 1094–C form using its own Employer Identification Number (EIN).

To set up employer information:

  1. Go to Payroll and HR > Payroll > Affordable Care Act (Payroll Manager).

  2. If you have a NetSuite OneWorld account, select the subsidiary you need from the View list.

  3. Click Set Up Employer.

  4. NetSuite automatically fills in information from the company or subsidiary record. If you need to make changes, you can edit the information here.

  5. Enter the name and contact number of the person responsible for answering IRS questions about the filing.

  6. If there is a parent company, each employer is subject to the shared responsibility rules.

    1. Click the Other ALE Members subtab.

    2. Select the months the company was part of the same ALE group.

    3. Enter the company names and unique EINs for each affiliated ALE member.

  7. Click Add.

  8. If your employer is eligible for transition relief, select the certifications that apply from the Certifications of Eligibility subtab:

    • Qualifying Offer Method – A qualifying offer was made to full-time employees for every month they were considered full-time during the year.

    • 98% Offer Method – Offer of affordable health coverage that provides minimum value to at least 98% of your employees and minimum essential coverage to their dependents.

  9. Click the Preferences subtab. From the Employee Count Based On list, select the day of the month you will use to determine the monthly employee count on the 1094–C form.

    For example, if you select First Day of Each Month and an employee leaves mid-month, they are still included in the monthly count.

  10. In the Plan Start Month list, select the month when the health plan coverage begins. This Plan Start Month is shown for the affected employees.

  11. In the Limited Non-Assessment Period Override field, enter the number of days (0–90) to override the Limited Non-Assessment Period. This number is added to the employee’s hire date or exclusion date from ACA to determine the Limited Non-Assessment Period End Date, unless you set this date manually.

    If you want to apply this new override value to all existing employees, then click OK in the confirmation popup. To apply it only to future employees, click Cancel.

  12. Click Save.

Related Topics

General Notices