Creating and Publishing an Employee Directory for a Website
An Employee Directory lets you create company organizational charts by name, department or supervisor. Then, you can publish these lists to an intranet website.
When people view Employee Lists, they see employee phone numbers, email addresses, supervisors, and departments.
To create an Employee Directory:
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Go to Commerce > Site Builder > Content Management > Publish Employee Directory > New.
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In the Category field, enter a name for this employee directory.
The name you enter here is the name of the link to this directory in your website or intranet site.
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In the Site field, choose the website where you want this employee directory to be available.
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In the Subcategory of field, choose the tab or category you want to publish this directory to your website or intranet site.
Tabs are top-level categories. Categories are subcategories of tabs. For example, if you choose Information here, this employee list would appear on the Information tab to the people to whom it was published.
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In the Organized By field, choose whether to display this employee directory sorted by Department, Name, or Supervisor.
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Check the Display in Web Site box to indicate you want this directory link included in the website.
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You can check the Inactive box to maintain this directory's information in the system but not publish it to the website.
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On the Basic subtab, you can enter the brief and detailed descriptions you want to appear with this employee directory.
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On the Media subtab, you can choose a thumbnail and image for this employee directory.
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On the Audience subtab, select the users that should have access to the employee directory.
In the fields provided, choose an audience for your search results. You can select options from any or all of the following audience types.
For each of the audience types, you can select multiple options by holding down CTRL while making your selections.
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Roles: Select one or more roles.
To make the search available to all users in your account, check the Select All box.
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Departments: Select one or more departments.
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Subsidiaries (If Available): Select one or more subsidiaries.
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Groups: Select one or more groups.
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Employees: Select one or more employees.
To make the search available to all employees, check the Select All box.
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Partners: Select one or more partners.
To share with all partners, check the Select All box.
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If the Advanced Site Customization feature has been enabled, on the Tag Substitution subtab you can create custom tags to define information for the website tab that includes your employee directory and define tag substitution values to display unique content on each page. For information, see Creating Custom Tags and Substituting Values on Tabs and Categories.
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If the Multi-Language feature has been enabled, on the Translation subtab you can enter translations for employee directory category name, descriptions, and page title.
Select a language in the Language column, enter translations as desired, and click Add.
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You can enter translations for only the languages selected on the Languages subtab at Setup > Company > Preferences > General Preferences.
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NetSuite supports full UTF-8 character encoding so you can enter any character supported by the UTF-8 standard.
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You also can enter employee directory translations as part of the Bulk Update Translation task at Setup > Import/Export > Export Tasks > Bulk Update Translation.
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When you have completed entering employee directory definitions, click Save.
After you have saved the employee directory, its link should be available where it has been published.