1. Employee Management
  2. Payroll
  3. SuitePeople U.S. Payroll
  4. Payroll Setup
  5. Entering Workplace Records for Payroll

Entering Workplace Records for Payroll

To use SuitePeople U.S. Payroll, you must create workplace records for each location where you have a tax ID and maintain paid employees. NetSuite uses workplace records to define the taxes the employer must withhold and pay. Each employee you include in a payroll batch must have a designated workplace.

Note:

The workplace address may be used in conjunction with a home address.

To create workplace records:

  1. Go to Lists > Employees > Workplaces > New.

    Workplaces also are listed in the Main Office field on the Preferences tab of the Set Up Payroll page. If you are new to the Payroll feature, you must create a workplace record for your main office.

  2. In the Name field, enter a name for the workplace.

    This name appears on forms and reports that require you to choose a workplace.

    For example, you might name one location Georgia Warehouse and another California Headquarters.

  3. If this is a subworkplace of an existing workplace, select the parent workplace from the list in the Subworkplace of field.

  4. To enter the address of the workplace, click the Edit link next to the Address field. Complete the fields in the address, including the following:

    1. In the Attention field, enter the person at this address who should be notified of receipt of documents or goods.

    2. In the Addressee field, enter the company name for this workplace that should show on labels and transactions.

      This name appears under the name you enter in the Attention field.

    3. Enter the phone number for this workplace the way it should appear on all forms.

    4. Enter the address for this workplace.

      You must include the full street address, state, and zip code for each workplace record. The Payroll feature uses this address to calculate taxes.

    5. Click OK.

  5. Click Save.

If the workplace is located in Alaska, after you save the workplace, you can edit it and add a geographic code to the workplace. For more information, see Adding Geographic Codes to Alaska Workplaces.

After the Workplace record is created, you can select it in the Workplace field on the Payroll subtab of the employee record.

Note:

You cannot delete a workplace if it is referenced in any employee record. If you do not want a workplace to appear in lists, check the Workplace is Inactive box.

Adding Geographic Codes to Alaska Workplaces

If a workplace is in Alaska, you must enter a geographic code on the workplace record.

Before you can add geographic codes to Alaska workplaces, you must install the U.S. Payroll Compliance SuiteApp.

  • Bundle Name: Payroll Compliance

  • Bundle ID: 202280

To learn how to install a SuiteApp, see Installing a Bundle.

To add a geographic code to an Alaska workplace:

  1. Go to Lists > Employees > Workplaces.

  2. Beside an Alaska workplace, click Edit.

  3. In the Geographic Code field, enter the two-digit geographic code. For more information about geographic codes, see live.laborstats.alaska.gov/erg/geocodes.cfm.

  4. Click Save.

Related Topics

General Notices