Creating Expense Reports With Imported Transactions
Transactions are imported automatically each day. You can view an import history at Transactions > Bank > Bank Import History.. The Bank Import History page shows the status of previous imports. You can use this list to determine if your transactions are imported successfully.
After expense transactions are imported, email notifications are sent to employees with imported transactions. The email notification contains a link to a list of imported expenses. You can also access a list of imported expenses from the Reminders portlet in NetSuite.
You can create a new expense report from the Imported Employee Expenses page.
To create an expense report from the Imported Employee Expenses list:
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Go to Transactions > Employees > Imported Employee Expenses.
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In the Select column, check the box next to each expense you want to add to a new expense report. You can only add imported expenses with the status Ready to a new expense report.
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Click Add to New Expense Report. A new expense report transaction opens with your imported expenses listed on the Expenses subtab. You can add additional expenses to an expense report with imported expense transactions.
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When you have finished, click Save.
Imported employee expenses are not supported in the NetSuite for Mobile app.
You can also add imported expenses to new or existing expense reports by clicking Imported Expenses on the Expenses subtab of expense reports. For more information, see Enter an Expense Report.
On the Imported Employee Expenses list, you can also ignore expenses. This can be useful if an expense does not need to be added to an expense report for some reason. Check the Select box next to any expense transaction you want to ignore, then click Ignore selected. Ignored expenses do not appear in the list of available expenses when adding expenses directly from an expense report.
Administrators can use the Imported Employee Expenses list to manually match any imported expenses without an employee match. Any expense without an employee listed in the employee column has failed to match to an employee. You can manually match the transaction by editing the imported transaction and selecting the appropriate employee in the Employee field. You can further investigate your settings to ensure the cardholder name or employee ID matches the credit card company file for this employee.