Item Record Header Fields

Item record header fields enable you to enter general information, information about a sales order item, and information to classify an item for reporting. The available fields are described in the following table. The fields displayed on an item record may differ depending on the type of item you are creating and the features enabled in your company.

Field	Description
Primary Information
UPC Code	Enter up to a maximum of 999 characters to identify an internal name or number to store the item's UPC Code. You can use the entered text when adding the item to transactions, searching, or viewing reports. When you enter text in this field, the SKU/UPC field on item labels displays this UPC Code and prints in UPC bar code format. When this field is clear, the SKU/UPC field on item labels displays the Item Name/Number and prints in Code-128 bar code format.
Display Name/Code	Enter an optional item name to used in addition to the Item Name. This name prints in the sales form Item column. If this item is a member of a kit, this name appears in the Item column when the Print Items box is checked. If you do not enter a display name, the item name appears on printed forms.
Vendor Name/Code	Enter up to a maximum of 60 characters to identify a vendor name for this item that is different from the name you use. The vendor name prints in the purchase form Item column. If you do not enter a vendor name, the item name prints in the of purchase form Item column. If you have entered a display name, it will print on purchases instead of the item name.
Primary Units Type	If you use Multiple Units of Measure, select the type of unit you use to purchase, sell, and stock this item.
Primary Purchase Units	If you use Multiple Units of Measure, select the default unit of measure for purchase orders.
Primary Sale Units	If you Multiple Units of Measure, select the default unit of measure for sales orders and invoices.
Primary Consumption Units	If you use Multiple Units of Measure, select the inventory default unit of measure.
Primary Base Unit	This field displays the base unit of measure for this item.
Product Name	Select the item product name for this item. Product records are tracked with versions and builds for issue management.
Subitem Of	If the item is a subitem, select the parent item.
Print Items	All items in this assembly, group, or kit print on sales and purchase forms. The quantity, description, and rate of each item appears on the forms. Note: You must enter a display name on the member item records for an item name to appear.
Display in Web Site	Check this box to make this item available online on your website. You cannot sell this item online unless you check this box.
Include Children	Associate the item with all the sub-subsidiaries associated with each subsidiary selected in the Subsidiary field. This field only appears in NetSuite OneWorld accounts.
Description	Description of this item as it should appear on sales forms. This field shows only on Assembly, Description, Discount, Item Group, Kit/Package, Markup, Payment, and Subtotal items.
Payment Method	Payment method to associate with this payment item. The payment method you choose here is for reference only. It does not initiate a payment transaction. To add choices to this list, go to Setup > Accounting > Setup Tasks > Accounting Lists. This field shows only on Payment items.
Product Name	Product this item is associated with. Create and track product records and modules at Setup > Issues > Setup Tasks > Products. This field appears on the following: Assembly Description Discount Download Gift Certificate Inventory Item Group Kit/Package Markup Non-inventory for sale, resale or purchase Other Charge for sale, resale or purchase Payment Service for sale, resale or purchase Subtotal items
Rate	Rate for the discount or markup. The rate can be either a percentage or dollar amount. A percentage discount must be followed by a % sign. A dollar amount should be entered as a positive number. This field shows only on Discount and Markup items.
Classification
Subsidiary	Select one or multiple subsidiaries. To select multiple subsidiaries, press and hold the Ctrl key while selecting each subsidiary. This field appears only NetSuite OneWorld accounts. A subsidiary must be associated with an item in order for the item to be added to a transaction related to that Subsidiary. For example, you enter a sales order and select the Wolfe US subsidiary on the transaction. When you select an item to add to the sales order, only items associated with Wolfe US can be added to the sales order. Important: If you use the Advanced Item Location Configuration feature, note the following. When you add a subsidiary, you must save the item record before you can add location attributes for the newly added subsidiary. For more information, see Advanced Item Location Configuration.
Class	Select the item class.
Department	Select the item department.
Location	Select the item location. The use of the location you select depends on whether you have enabled the Multi-Location Inventory feature. If the Multi-Location Inventory feature is not enabled: A location you choose on an item record classifies the item to limit the items that certain roles can access. For example, Role A is set up to access only items associated with Location One. Therefore, employees that have Role A can access only items associated with Location One. Note: If the Multi-Location Inventory feature is not enabled, you cannot use this field to track inventory by locations. For example, you cannot track how many widgets you have in stock in Location One. If the Multi-Location Inventory feature is enabled: Location is identified on the subtab at the bottom of the form, so that multiple locations can be identified. A location you choose on an item record classifies the item by that location to limit the items that certain roles can access. To track inventory per location, use the Locations subtab at the bottom of the form. To enter a new location record, select New. For more information, see Creating Locations.

Field

Description

Primary Information

UPC Code

Enter up to a maximum of 999 characters to identify an internal name or number to store the item's UPC Code.

You can use the entered text when adding the item to transactions, searching, or viewing reports.

When you enter text in this field, the SKU/UPC field on item labels displays this UPC Code and prints in UPC bar code format.
When this field is clear, the SKU/UPC field on item labels displays the Item Name/Number and prints in Code-128 bar code format.

Display Name/Code

Enter an optional item name to used in addition to the Item Name.

This name prints in the sales form Item column. If this item is a member of a kit, this name appears in the Item column when the Print Items box is checked.

If you do not enter a display name, the item name appears on printed forms.

Vendor Name/Code

Enter up to a maximum of 60 characters to identify a vendor name for this item that is different from the name you use.

The vendor name prints in the purchase form Item column.

If you do not enter a vendor name, the item name prints in the of purchase form Item column. If you have entered a display name, it will print on purchases instead of the item name.

Primary Units Type

If you use Multiple Units of Measure, select the type of unit you use to purchase, sell, and stock this item.

Primary Purchase Units

If you use Multiple Units of Measure, select the default unit of measure for purchase orders.

Primary Sale Units

If you Multiple Units of Measure, select the default unit of measure for sales orders and invoices.

Primary Consumption Units

If you use Multiple Units of Measure, select the inventory default unit of measure.

Primary Base Unit

This field displays the base unit of measure for this item.

Product Name

Select the item product name for this item. Product records are tracked with versions and builds for issue management.

Subitem Of

If the item is a subitem, select the parent item.

Print Items

All items in this assembly, group, or kit print on sales and purchase forms.

The quantity, description, and rate of each item appears on the forms.

Note:

You must enter a display name on the member item records for an item name to appear.

Display in Web Site

Check this box to make this item available online on your website.

You cannot sell this item online unless you check this box.

Include Children

Associate the item with all the sub-subsidiaries associated with each subsidiary selected in the Subsidiary field.

This field only appears in NetSuite OneWorld accounts.

Description

Description of this item as it should appear on sales forms.

This field shows only on Assembly, Description, Discount, Item Group, Kit/Package, Markup, Payment, and Subtotal items.

Payment Method

Payment method to associate with this payment item. The payment method you choose here is for reference only. It does not initiate a payment transaction.

To add choices to this list, go to Setup > Accounting > Setup Tasks > Accounting Lists.

This field shows only on Payment items.

Product Name

Product this item is associated with.

Create and track product records and modules at Setup > Issues > Setup Tasks > Products.

This field appears on the following:

Assembly
Description
Discount
Download
Gift Certificate
Inventory
Item Group
Kit/Package
Markup
Non-inventory for sale, resale or purchase
Other Charge for sale, resale or purchase
Payment
Service for sale, resale or purchase
Subtotal items

Rate

Rate for the discount or markup. The rate can be either a percentage or dollar amount. A percentage discount must be followed by a % sign. A dollar amount should be entered as a positive number.

This field shows only on Discount and Markup items.

Classification

Subsidiary

Select one or multiple subsidiaries. To select multiple subsidiaries, press and hold the Ctrl key while selecting each subsidiary.

This field appears only NetSuite OneWorld accounts.

A subsidiary must be associated with an item in order for the item to be added to a transaction related to that Subsidiary. For example, you enter a sales order and select the Wolfe US subsidiary on the transaction. When you select an item to add to the sales order, only items associated with Wolfe US can be added to the sales order.

Important:

If you use the Advanced Item Location Configuration feature, note the following. When you add a subsidiary, you must save the item record before you can add location attributes for the newly added subsidiary. For more information, see Advanced Item Location Configuration.

Class

Select the item class.

Department

Select the item department.

Location

Select the item location.

The use of the location you select depends on whether you have enabled the Multi-Location Inventory feature.

If the Multi-Location Inventory feature is not enabled:

A location you choose on an item record classifies the item to limit the items that certain roles can access.

For example, Role A is set up to access only items associated with Location One. Therefore, employees that have Role A can access only items associated with Location One.

Note:
If the Multi-Location Inventory feature is not enabled, you cannot use this field to track inventory by locations. For example, you cannot track how many widgets you have in stock in Location One.
If the Multi-Location Inventory feature is enabled:

Location is identified on the subtab at the bottom of the form, so that multiple locations can be identified.

A location you choose on an item record classifies the item by that location to limit the items that certain roles can access.

To track inventory per location, use the Locations subtab at the bottom of the form.

To enter a new location record, select New. For more information, see Creating Locations.

Bin Numbers

If you use the Bin Management or Advanced Bin/Numbered Inventory Management features, the Bin Numbers subtab appears at the bottom of the form. You can select and add each bin number where this item is stored.

You can also select one preferred bin number for each location. The preferred bin number appears on the picking ticket when orders for this item are fulfilled or received. For more information, see Bin Management and Bin Management by Location.

Vendors

If you use the A/P (Accounts Payable) feature, the Vendors subtab appears at the bottom of the form. You can identify a vendor to associate with this item. For more information, see Associating a Vendor With an Item.

If you use the Multiple Vendors feature, you can enter information for more than one vendor. For more information, see The Multiple Vendors Feature.

Bin Numbers

Vendors

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