Redwood: Manage Purchase Orders as a Supplier

Manage purchase orders as a supplier using the Redwood experience. By selecting the Orders card on the Redwood Oracle Supplier Portal page, you can now search and filter your purchase orders and schedules. This allows you to view purchase order details, acknowledge purchase orders and change orders, or initiate changes to purchase orders as required.

Redwood Manage Purchase Orders as a Supplier

Redwood Manage Purchase Orders as a Supplier

The page shows metrics indicating the number of purchase orders awaiting acknowledgment, those with draft change orders, or containing overdue schedules. These counts pertain only to the purchase orders available to the logged in supplier user.

As a supplier, you can search for your purchase orders using keywords such as the order number, supplier item, or manufacturer part number. To refine your results, you can use filters including Order Status, Order Date, Sold-to Legal Entity, and Revision Date. You can easily switch between purchase order and schedule views while keeping your applied search criteria and filters. Additionally, the results can be exported to Microsoft Excel for further analysis.

You can also apply additional filters to further refine the search results.

Additional Filters for Supplier Purchase Orders

Additional Filters for Supplier Purchase Orders

By selecting the corresponding values from the context filter, you can search for purchase orders based on specific statuses or conditions and view additional fields relevant to each.
The Pending Supplier Acknowledgment filter displays purchase orders that require acknowledgment or have a change order pending acknowledgment.
The Draft Change Orders context filter shows supplier change orders that are in Incomplete, Withdrawn, or Rejected status.
The Overdue context filter highlights purchase orders with at least one schedule whose due date has passed.


Contextual Filters for Supplier Purchase Orders

Contextual Filters for Supplier Purchase Orders

You can click the warning icon next to an order number in the Orders or Schedules view to open a drawer that displays relevant exception information for the supplier purchase order or schedule. 

Order exceptions include a supplier-initiated change order that was rejected, an order that is frozen, acknowledgment that is past due, change order acknowledgment that is overdue, and a pending change order initiated by another party. Schedule exceptions include any overdue schedules.

Supplier Purchase Order Exceptions

Supplier Purchase Order Exceptions

As a supplier, you can take actions on your purchase orders and schedules from the Manage Purchase Order page. Depending on the order status and your permissions, you can edit, acknowledge, cancel orders, cancel schedules, and view the purchase order PDF.

Cancel Schedule Action

Cancel Schedule Action

Steps to Enable

You need to enable the Redwood Page for Purchase Orders Enabled for Supplier Portal (ORA_PO_SUPPLIER_PORTAL_PURCHASE_ORDERS_REDWOOD_ENABLED) profile option for supplier users to access the new Manage Purchase Orders page. By default, this profile option is disabled.

To enable the profile option, follow these steps:

  1. In the Setup and Maintenance work area, search and select the Manage Administrator Profile Values task.
  2. On the Manage Administrator Profile Values page, search for and select the profile option name or code.
  3. Set the Profile Value to Yes.
  4. Click Save and Close. Changes in the profile value will affect users the next time they sign in.

Run the ESS job to create index definition and perform initial ingest to OSCS scheduled process with this index name:

  • Purchase Orders: fa-prc-po
  • Purchase Schedules:  fa-prc-po-schedules

Tips And Considerations

  • For more details about the View, Edit and Acknowledge actions, refer to the Redwood: View Purchase Orders as a Supplier, Redwood: Create Purchase Order Changes as a Supplier and Redwood: Acknowledge Purchase Orders and Change Orders features in this document.
  • For details on enabling the Redwood Supplier Portal home page, refer to the Redwood: Enable the New Supplier Portal Home Page Experience, available in Oracle Fusion Cloud Procurement What's New, update 25A.
  • You can configure guided journeys for the new Purchase Order - Search in Supplier Portal page and provide supplier users with guidance such as tutorials, company policies, and best practices.
  • You can use Visual Builder Studio to configure business rules to show or hide fields in the Purchase Order - Search in Supplier Portal page.

Key Resources

Access Requirements

Supplier users who are assigned a configured job role that contains this existing privilege can access this feature:

  • Search Purchase Order as Supplier (PO_SEARCH_PURCHASE_ORDER_SUPPLIER_FACING_PRIV)

You must have the existing Manage Scheduled Job Definition (FND_MANAGE_SCHEDULED_JOB_DEFINITION_PRIV) privilege to run scheduled processes for enabling the search extension framework.