6 Purchase Order Management

Purchase order is a formal document sent by the buyer to the supplier, for purchasing products/services.

It essentially contains details of the commodities that the buyer wishes to purchase, the quantities required, the shipping address, and so on.

In OBDX, purchase orders are created by a corporate with the role of ‘Buyer’. A corporate supplier can also create purchase orders, based on a system configuration flag called ‘Allow PO creation by Supplier’. This flag can be accessed by the system administrator. If set to ‘Yes’, a corporate supplier is also allowed to create purchase orders. If set to ‘No’, then purchase order creation is only restricted to corporate buyers. For more details on system configuration, refer User Manual Oracle Banking Digital Experience System Configuration.

If the purchase order is created by the buyer, then the supplier can accept it, directly from the portal. The buyer can edit and modify the purchase order prior to it being accepted by the supplier. If the purchase order is created by the supplier, then it is automatically deemed as accepted. The purchase order cannot be edited, in this case.

Purchase orders with status as ‘Accepted’, can be financed, either by the buyer or the supplier, based on who is set as borrower in the linked program

The features built for the corporate user in Purchase Order Management are as follows:

  • Overview
  • Online Purchase Order Creation
  • Purchase Order Creation with Document Upload
  • Bulk File Upload Purchase Order Creation
  • Edit Purchase Order
  • Accept/ Reject Purchase Order
  • View Purchase Orders
  • Cancel Purchase Orders
  • Save Purchase Order as Template
  • Delete Purchase Order Template
  • Request Finance against Purchase Orders (through Supply Chain Finance module)

Note:

The Purchase Order Management Transactions are only supported on Desktops/Laptops and on Landscape mode of Tablet devices.

This topic contains following sub-topics:

  • Overview
    This screen gives an overview of the purchase orders associated with the corporate party.
  • Create Purchase Order Online
    This topic provides systematic instructions to create purchase orders manually by entering the data, or by uploading a file with the bulk purchase-order entries.
  • View / Edit Purchase Order
    This topic provides systematic instructions to the corporate to view and edit the details of purchase order.
  • FAQ