Definitions in the sample topic workflow configuration

A sample topic workflow configuration is provided with Oracle Empirica Signal. To design a new topic workflow configuration, you can copy the sample and edit it. Use the information below as a guide when designing a new topic workflow configuration.

Basic configuration options

When you edit a topic workflow configuration you set these configuration options:

Option	Definition
Name	Sample Topic Workflow Configuration
Description	Sample Topic Workflow Configuration
Allow topic to be visible to	( ) One and only one work team (o) Zero, one or more work teams
Allow topic to be linked to	(o) Topics in any state ( ) Topics in final state
Allow addition of comments to	|x| Topics |x| Attachments  |x| Actions
Allow sources of attachments	|x| Application Data |x| External URL |x| External Document |x| Note
Allow topic state closure only when all actions are completed	| | (cleared)
Allow action state closure only when attachments or comments are provided for action	| | (cleared)

Field definitions: topics

When you view existing fields, the Context column indicates whether a given field applies to topics, attachments, actions, or possibly to several of these contexts.

The sample topic workflow configuration defines the following fields for topics:

Column Name	Display Name	Format	Filter Field
TOPIC_NAME	Topic name	String	No
TOPIC_DESCRIPTION	Topic description	String	No
CURRENT_STATE_ID	Current state	Integer	Yes
STATE_CHANGE_REASON	Reason for change	String	No
ASSIGNED_TO_USER_ID	Assigned to	Integer	Yes
SEARCH_KEYWORDS	Keywords	String	Yes
RESOLUTION	Resolution	String	No
RESOLUTION_DATE	Resolution date	Date	No

(This table presents a subset of the different attributes that can be set when you add or edit a field.)

Field definitions: actions

The sample topic workflow configuration includes the following fields for actions:

Column Name	Display Name	Format	Filter Field
ACTION_NAME	Action name	String	No
ACTION_DESCRIPTION	Action description	String	No
ACTION_STATE_ID	Action state	Integer	Yes
ASSIGNED_TO_USER_ID	Assigned to	Integer	Yes
PLANNED_COMPL_DATE	Planned completion date	Date	No
ACTUAL_COMPL_DATE	Actual completion date	Date	No

Field definitions: attachments

The sample topic workflow configuration includes the following fields for attachments:

Column Name	Display Name	Format	Filter Field
NAME	Attachment name	String	No
DESCRIPTION	Attachment description	String	No
URL_ADDRESS	URL address	String	No
FILE_NAME	File name	String	No

Topic states

The sample topic workflow configuration defines the following workflow states for topics:

Name	Description	Initial State	Final State	Next Possible States
Init	Initial state	Yes	No	Assigned, Closed, Escalated
Assigned	Actively being reviewed	No	No	Closed, Escalated
Escalated	Warrants further attention	No	No	Assigned, Closed
Closed	No further action needed or expected	No	Yes	Assigned

Topic field accessibility

The sample topic workflow configuration defines the level of user access to topic fields for a topic in each workflow state as follows:

Topic Field Column Name	Init	Assigned	Escalated	Closed
TOPIC_NAME	Required	Required	Required	Required
TOPIC_DESCRIPTION	Editable	Editable	Editable	Editable
CURRENT_STATE_ID	Editable	Editable	Editable	Editable
STATE_CHANGE_REASON	-- (Hidden)	Required	Required	Required
ASSIGNED_TO_USER_ID	Editable	Required	Required	Required
SEARCH_KEYWORDS	Editable	Editable	Editable	Editable
RESOLUTION	-- (Hidden)	-- (Hidden)	-- (Hidden)	Required
RESOLUTION_DATE	-- (Hidden)	-- (Hidden)	-- (Hidden)	Required

Action states

The sample topic workflow configuration defines the following workflow states for actions:

Name	Description	Initial State	Final State	Next Possible Action States
Init	Initial state	Yes	No	Closed
Closed	Action completed	No	Yes

Action field accessibility

The sample topic workflow configuration defines the level of user access to action fields for an action in each workflow state as follows:

Action Field Column Name	Init	Closed
ACTION_NAME	Required	Required
ACTION_DESCRIPTION	Editable	Editable
ACTION_STATE_ID	Editable	Editable
ASSIGNED_TO_USER_ID	Editable	Editable
PLANNED_COMPL_DATE	Editable	Editable
ACTUAL_COMPL_DATE	Editable	Editable

Attachment field accessibility

The sample topic workflow configuration defines the accessibility of attachment fields for each type of attachment as follows:

Field Name	External URL	Oracle Empirica Signal Result	External Document	Note
NAME	Required	Required	Required	Required
DESCRIPTION	Editable	Editable	Editable	Editable
URL_ADDRESS	Required	-- (Hidden)	-- (Hidden)	-- (Hidden)
FILE_NAME	-- (Hidden)	-- (Hidden)	Required	-- (Hidden)