Review a query, and either close or re-open it

After a site answers a query, you should review their answer, and then either close the query (if the answer is acceptable) or reopen the query (if the conversation with the site must continue). This procedure also applies to rollover studies.

The queries you see and the actions you are allowed to perform on them depend on your permissions. For more information on these permissions refer to the Study Management section in Descriptions of permissions in Clinical One Platform.

Tip:

For more efficient query management, we recommend using the Query List instead. For more information, see About the Query List.

Show me how!

1. On the Home page, Access your study in a specific mode.
2. Along the top, make sure Subjects is selected, and that you're on the Subject Overview view.
3. Locate a subject on the subjects list and either select the subject or click a visit in the Previous Visits column to open it.

   Tip:

   You can use filters to narrow down your subjects list. For step-by-step instructions, see Filter subjects in a study.
4. On the right side of the screen, expand Queries.
5. From the status filter at the top, select Answered.
6. Find the query in the list, and select it to expand its details.
7. Select Menu and select one of the following options:

   Note:

   If a question with an open or answered query becomes unavailable through the User Interface (UI), either the question gets removed from design or hidden by user's action, you will not be able to view it or manage it directly from the form. Choose Close from the menu options to close it directly from the sidebar instead.

   Keep in mind that, considering the same scenario, if you choose to re-open the query it is still going to be inaccessible through the UI.

   • View Query: This option takes you directly to the question in the form containing the query as described in View and monitor queries. From this point you can take action as described in the next step.
   • Re-Open: This option re-opens the query for site users to continue the conversation.

     A Comment to Re-Open Query dialog opens. Enter a comment and select Re-open Query.

     If you reopen an assigned query, you may also change the study role assignment.

     Note:

     By default, a re-opened query is assigned to the last user that answered it.
   • Re-Assign: This option opens the Re-Assign Query dialog and prompts you to enter the study role(s) you would like to re-assign the query to, followed by a comment.
   • Close: This option closes the query.

     A Comment to Close Query dialog opens. Enter a comment and select Close Query.

8. If you choose to view the query in the form, or access the query directly within the visit, review the answer provided by the site and take appropriate action:
   • If the issue identified in the query is resolved, select Close Query, add a comment, and then select Submit.

     The status of the query changes to Closed. Closed queries appear in the Queries section with a green check mark.

   • If the issue identified in the query is not resolved, select Re-Open, add a comment, and then select Submit.

     The status of the query changes back to Open.

Note:

Closing a query with an associated validation also closes the validation.

You can access the record of each query through Answer & Visit History on the right sidebar within the visit. See View and monitor queries or Open and manage a query from the Query List to view from the Query List page.