Browse Invoice Detail
Purpose: Use the Browse Invoice Detail window to review information about a detail line on an invoice.
How to display: Select the icon (
) in the Display column
at the Detail tab of the Invoice screen
for an invoice if you have the required authority. If you have authority
to edit an invoice, you advance to this window rather than the Edit Invoice Detail window only if the
invoice is not in New or Rejected status.
| Field | Description |
|---|---|
| PO Number |
The number or code identifying the purchase order in the originating system. |
| Order Number |
The number or code identifying the sales order in the originating system. |
| PO Line # |
The original purchase order line number for the shipment. |
| Item # |
The code or number identifying the item. The description of the item follows, separated by a hyphen (-). |
| Retailer Item # |
The retailer’s item number or code. The retailer’s description of the item follows, separated by a hyphen (-). |
| Shipped Date |
The date when the shipment occurred. Optionally, when you are confirming shipments through the:
|
| Invoice Qty |
The total quantity included in a shipment and being billed on this invoice. |
| PO Unit Cost |
The original unit cost from the purchase order. |
| Invoice Unit Cost |
The unit cost you are billing the retailer for the shipment. Multiplied by the Invoice Qty. Changing the unit cost? Optionally, you can use the Edit Invoice Detail window to edit this
unit cost if the invoice is in New or Rejected status.
If the cost you enter exceeds or falls short of the original PO
Unit Cost by more than the Unit Cost Threshold percentage specified by the retailer,
the invoice detail line will be out-of-balance. For example, if the retailer sets the threshold at 10%,
and you change the invoice unit cost by more than 10%, the invoice
detail line is out-of-balance. If the line is out-of-balance, the
out-of-balance indicator ( Held invoice? When you submit an invoice that includes any out-of-balance lines, the invoice goes into Held status, and the retailer needs to either approve or reject the invoice. If the invoice’s status is Rejected, you can edit the invoice, including the Invoice Unit Cost, again, and resubmit the invoice; or you can delete the invoice. |
| Extended Invoice Cost |
The current Invoice Unit Cost * the Invoice Qty. |
| Freight |
The total freight charge for this invoice detail line. |
| Handling |
The total handling charge for this invoice detail line. |
| Other Charges |
The total “other” charge for this invoice detail line. |
| Other Description |
A message about the invoice detail line. Informational only. |
| Last Update |
The last date and time when you updated the invoice detail line. Not updated when the vendor accepts or rejects the invoice. The date and time might not be your local date and time, if the retailer uses a server in a different time zone. For example, if your store location is on Eastern Standard time, and the retailer uses a server that is on Pacific time, the date and time displayed might be earlier than the current time in your location. |
) is displayed.
Once the retailer approves the invoice, this indicator is no longer
displayed.