Summary and Detail Journal Entries
If you choose to maintain audit information when you submit Payables Transfer to General Ledger program, Payables populates the GL_INTERFACE table with a journal entry line for each transferred distribution. If you do not maintain audit information, Payables populates the GL_INTERFACE table by combining all distributions with the same account combination into one journal entry line.
If you use General Ledger, you can submit Journal Import and have Payables create summary or detail journal entries from the accounting distributions in the GL_INTERFACE table.
- Summary Journal Entries: If you choose to submit Journal Import to create summary journal entries, Payables populates the GL_JE_LINES table by combining all distributions with the same account combination into one journal entry line. Payables also populates the GL_IMPORT_REFERENCES table with the audit information transferred for a transaction. Payables does not create any journal entries for zero amount transactions.
- Detail Journal Entries: If you choose to submit Journal Import to create detail journal entries, Payables populates the GL_JE_LINES table with a journal entry line for each transferred distribution. If you want to create detail journal entries, you must select the Audit option for the transaction type when you submit the Payables Transfer to General Ledger program. If you entered No Audit for a transaction, such as Discount Taken, Payables does not have the necessary accounting details to create detailed journal entries for that transaction and will therefore summarize the accounting information for that transaction. Payables does not create any journal entries for zero-amount transactions.
If you choose to maintain audit information, during Journal Import, Payables populates the GL_IMPORT_REFERENCES table with the audit information. Payables populates only the GL_IMPORT_REFERENCES table if you enable the General Ledger Import Journal References option in the Define Journal Sources window. If you entered No Audit, Payables does not have the necessary audit details to populate the GL_IMPORT_REFERENCES table so it will not populate this table.
Attention: If you have General Ledger installed, submit the Posted Invoice Register and the Posted Payment Register in Payables. The Import Journal References option must be Yes in the Define Journal Entry Sources window in Oracle General Ledger.
Figure 1 - 11 illustrates the options available when the Payables Transfer to General Ledger Program.
See Also
Posting When You Use Multiple Currencies
Posting When You Use Oracle Cash Management
Posting When You Use Combined Basis Accounting
Budgetary Control In Payables
Automatic Offsets
Encumbrance Entries in Payables
Journal Import
Audit Options
Accounting Methods
Intercompany Accounting
Reconciling Payables Activity
Reconciling Payables Activity to General Ledger
Unposted Invoice Sweep Program
Posting and Reconciling Future Dated Payments
Defining Journal Sources
Posting Journal Batches
Oracle Cash Management User's Guide
